def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Administaff, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Aggregate number of securities to which transaction applies: |
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act
Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was
determined): |
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Proposed maximum aggregate value of transaction: |
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Total fee paid: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or Schedule and the date of its
filing. |
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Amount Previously Paid: |
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Form, Schedule or Registration Statement No.: |
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Filing Party: |
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Date Filed: |
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Paul J. Sarvadi
Chairman of the Board
and Chief Executive Officer
March 17, 2010
Dear Stockholder:
On behalf of your Board of Directors and management, you are cordially invited to attend the Annual
Meeting of Stockholders to be held at Administaffs Corporate Headquarters, Centre I in the
Auditorium, located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood, Texas 77339, on April 19, 2010
at 11:00 a.m.
It is important that your shares are represented at the meeting. Whether or not you plan to attend
the meeting, please complete and return the enclosed proxy card in the accompanying envelope or
vote using the telephone or Internet procedures that may be provided to you. Please note that
voting using any of these methods will not prevent you from attending the meeting and voting in
person.
You will find information regarding the matters to be voted on at the meeting in the following
pages. Our 2009 Annual Report to Stockholders is also enclosed with these materials.
Your interest in Administaff is appreciated, and we look forward to seeing you on April 19th.
Sincerely,
Paul J. Sarvadi
Chairman of the Board and Chief Executive Officer
ADMINISTAFF, INC.
A Delaware Corporation
19001 Crescent Springs Drive
Kingwood, Texas 77339-3802
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To be Held April 19, 2010
Kingwood, Texas
The Annual Meeting of the Stockholders of Administaff, Inc., a Delaware corporation (the
Company), will be held at the Companys Corporate Headquarters in the Auditorium in Centre I,
located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood, Texas 77339, on April 19, 2010 at 11:00
a.m. (Central Daylight Time), for the following purposes:
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To elect three Class III directors to serve until the 2013 Annual Meeting of
Stockholders or until their successors have been elected and qualified. |
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To ratify the appointment of Ernst & Young LLP as the Companys independent
certified public accountants for the year ending December 31, 2010. |
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To act upon such other business as may properly come before the meeting or any
reconvened meeting after an adjournment thereof. |
Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to
Be Held on April 19, 2010: A full set of all proxy materials is enclosed with this Notice.
Additionally, the Companys Proxy Statement, Annual Report and other proxy materials are
available at http://www.administaff.com/AnnualMeeting.
Only stockholders of record at the close of business on February 22, 2010 are entitled to
notice of, and to vote at, the meeting.
It is important that your shares be represented at the Annual Meeting of Stockholders
regardless of whether you plan to attend. Therefore, please mark, sign, date and return the
enclosed proxy. If you are present at the meeting, and wish to do so, you may revoke the proxy and
vote in person.
By Order of the Board of Directors
Daniel D. Herink
Senior Vice President of Legal,
General Counsel and Secretary
March 17, 2010
Kingwood, Texas
TABLE OF CONTENTS
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ADMINISTAFF, INC.
A Delaware Corporation
19001 Crescent Springs Drive
Kingwood, Texas 77339-3802
PROXY STATEMENT
FOR THE
ANNUAL MEETING OF STOCKHOLDERS OF
ADMINISTAFF, INC.
TO BE HELD ON MONDAY, APRIL 19, 2010
Solicitation
The accompanying proxy is solicited by the Board of Directors of Administaff, Inc., a Delaware
corporation (the Company or Administaff), for use at the 2010 Annual Meeting of Stockholders to
be held on April 19, 2010, and at any reconvened meeting after an adjournment thereof. The Annual
Meeting of Stockholders will be held at 11:00 a.m. (Central Daylight Time), at the Companys
Corporate Headquarters, Centre I in the Auditorium located at 22900 Hwy. 59 N. (Eastex Freeway),
Kingwood, Texas 77339.
Voting Information
You may vote in one of four ways:
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by attending the meeting and voting in person; |
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by signing, dating and returning your proxy in the envelope provided; |
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by submitting your proxy on the Internet at the address listed on your
proxy card; or |
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by submitting your proxy using the toll-free number listed on your proxy
card. |
If your shares are held in an account at a brokerage firm or bank, you may submit your voting
instructions by signing and timely returning the enclosed voting instruction form, by Internet at
the address shown on your voting instruction form, by telephone using the toll-free number shown on
that form, or by providing other proper voting instructions to the registered owner of your shares.
If shares are held in street name through a broker and the broker is not given direction on how to
vote, the broker will not have discretion to vote such shares on non-routine matters, including the
election of directors.
If you either return your signed proxy or submit your proxy using the Internet or telephone
procedures that may be available to you, your shares will be voted as you direct. If the
accompanying proxy is properly executed and returned, but no voting directions are indicated
thereon, the shares represented thereby will be voted FOR the election as directors of the nominees
listed herein and FOR appointment of Ernst & Young LLP as the Companys independent certified
public accountants for the year ended December 31, 2010. In addition, the proxy confers
discretionary authority to the persons named in the proxy authorizing those persons to vote, in
their discretion, on any other matters properly presented at the Annual Meeting of Stockholders.
The Board of Directors is not currently aware of any such other matters. Any stockholder of record
giving a proxy has the power to revoke it at any time before it is voted by: (i) submitting written
notice of revocation to the Secretary of the Company at the address listed above; (ii) submitting
another proxy that is properly signed and later dated; (iii) submitting a proxy again on the
Internet or by telephone; or (iv) voting in person at the Annual Meeting. Stockholders who hold
their shares through a nominee or broker are invited to attend the meeting but must obtain a signed
proxy from the broker in order to vote in person.
The Company pays the expense of preparing, printing and mailing proxy materials to our
stockholders. Our transfer agent, BNY Mellon Shareowner Services, will assist in the solicitation
of proxies from stockholders at a fee of approximately $500 plus reimbursement of reasonable
out-of-pocket expenses. In addition, proxies may be solicited personally or by telephone by
officers or employees of the Company, none of whom will receive additional compensation. We will
also reimburse brokerage houses and other nominees for their reasonable expenses in forwarding
proxy materials to beneficial owners of our Common Stock.
1
The approximate date on which this proxy statement and the accompanying proxy card will first
be sent to stockholders is March 17, 2010.
At the close of business on February 22, 2010, the record date for the determination of
stockholders of the Company entitled to receive notice of, and to vote at, the 2010 Annual Meeting
of Stockholders or any reconvened meeting after an adjournment thereof, 25,975,086 shares of the
Companys Common Stock, par value $0.01 per share (the Common Stock), were outstanding. Each
share of Common Stock is entitled to one vote upon each of the matters to be voted on at the
meeting. The presence, in person or by proxy, of a majority of the outstanding shares of Common
Stock is required for a quorum. If a quorum is present at the meeting, under the Companys Bylaws,
action on a matter (other than the election of directors) shall be approved if the votes cast in
favor of the matter exceed the votes cast opposing the matter. Directors of the Company shall be
elected by a plurality of the votes cast. In determining the number of votes cast, shares
abstaining from voting or not voted on a matter will not be treated as votes cast. Accordingly,
although proxies containing broker non-votes (which result when a broker holding shares for a
beneficial owner has not received timely voting instructions on certain matters from such
beneficial owner and when the broker does not otherwise have discretionary power to vote on a
particular matter) are considered shares present in determining whether there is a quorum present
at the Annual Meeting, they are not treated as votes cast with respect to the election of
directors, and thus will not affect the outcome of the voting on the election of directors.
However, a broker holding shares for a beneficial owner will have the discretion to vote such
shares for a beneficial owner with respect to routine matters, including the ratification of the
appointment of the Companys independent certified public accountants.
SECURITY OWNERSHIP
The table below sets forth, as of February 22, 2010, certain information with respect to the
shares of Common Stock beneficially owned by: (i) each person known by the Company to beneficially
own 5% or more of the Common Stock; (ii) each director and director nominee of the Company; (iii)
each of the executive officers of the Company identified in the Summary Compensation Table on page
22 of this proxy statement; and (iv) all directors, director nominees and executive officers of the
Company as a group.
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Amount and |
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Nature of |
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Beneficial |
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Name of Beneficial Owner |
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Ownership (1) |
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Percent of Class |
Michael W. Brown |
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22,726 |
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Jack M. Fields, Jr. |
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7,741 |
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Eli Jones |
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14,917 |
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Paul S. Lattanzio |
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27,420 |
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Gregory E. Petsch |
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24,144 |
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Richard G. Rawson |
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1,166,710 |
(2) |
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4.47 |
% |
Paul J. Sarvadi |
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2,323,186 |
(3) |
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8.88 |
% |
Austin P. Young |
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34,183 |
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* |
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A. Steve Arizpe |
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331,843 |
(4) |
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1.27 |
% |
Jay E. Mincks |
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190,867 |
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Douglas S. Sharp |
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136,358 |
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BlackRock, Inc. |
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1,676,493 |
(5) |
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6.45 |
% |
Columbia Wanger Asset Management, L.P. |
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1,428,224 |
(6) |
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5.50 |
% |
Stadium Capital Management, LLC |
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1,323,450 |
(7) |
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5.10 |
% |
Executive Officers and Directors as a group (12 persons) |
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4,357,674 |
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16.30 |
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Represents less than 1%. |
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Except as otherwise indicated, each of the stockholders has sole voting and investment power
with respect to the securities shown to be owned by such stockholder. The address for each
officer and director is in care of Administaff, Inc., 19001 Crescent Springs Drive, Kingwood,
Texas 77339-3802. |
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The number of shares of Common Stock beneficially owned by each person includes options
exercisable on February 22, 2010 or within 60 days after February 22, 2010 and excludes
options not exercisable within 60 days after February 22, 2010 (currently there are no
unvested stock options). The number of shares of Common Stock beneficially owned by each person also includes unvested
shares of restricted stock as of February 22, 2010. Each owner of restricted stock has the
right to vote his or her shares but may not transfer them until they have vested. |
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Options |
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Unvested |
Name of Beneficial |
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Restricted |
Owner |
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Exercisable |
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Not Exercisable |
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Stock |
Michael W. Brown |
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20,200 |
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Jack M. Fields, Jr. |
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6,517 |
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Eli Jones |
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6,183 |
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Paul S. Lattanzio |
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15,000 |
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Gregory E. Petsch |
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15,000 |
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Austin P. Young |
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22,500 |
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Richard G. Rawson |
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117,802 |
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71,001 |
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Paul J. Sarvadi |
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194,093 |
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85,668 |
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A. Steve Arizpe |
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204,198 |
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68,001 |
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Jay E. Mincks |
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109,546 |
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68,001 |
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Douglas S. Sharp |
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41,001 |
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53,668 |
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Includes 418,266 shares owned by the RDKB Rawson LP, 384,102 shares owned by the R&D Rawson
LP, 350 shares owned by Dawn M. Rawson (spouse), 50 shares owned by Kimberly Rawson (daughter)
and 50 shares owned by Barbie Rawson (daughter). Mr. Rawson shares voting and investment
power with respect to 450 shares owned by his wife and daughters. |
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Includes 1,303,273 shares owned by Our Ship Limited Partnership, Ltd., 623,506 shares owned
by the Sarvadi Childrens Limited Partnership, 16,667 shares owned by Paul J. Sarvadi and
Vicki D. Sarvadi, JT WROS and 19,644 shares owned by six education trusts established for the
benefit of the children of Paul J. Sarvadi. Mr. Sarvadi shares voting and investment power
over all such shares with his wife, Vicki D. Sarvadi. Also includes 230,000 shares pledged to
banks as collateral for loans. |
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Includes 13,139 shares owned by A. Steve Arizpe and Charissa Arizpe (spouse). Mr. Arizpe
shares voting and investment power over all such shares with his wife. |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on January 29,
2010. BlackRock, Inc. reported sole voting and dispositive power with respect to 1,676,493
shares. The address of BlackRock, Inc. is 40 East 52nd Street, New York, NY 10022. |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 9,
2010. Columbia Wanger Asset Management, L.P. reported sole voting and dispositive power with
respect to 1,428,224 shares. The address of Columbia Wanger Asset Management L.P. is 227 West
Monroe Street, Suite 3000, Chicago, IL 60606. |
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Based on a Schedule 13G filed with the Securities and Exchange Commission on February 11,
2010. Stadium Capital Management, LLC, Bradley R. Kent and Alexander M. Seaver reported
shared voting and dispositive power with respect to 1,323,450 shares. The address of each of
Stadium Capital Management, LLC, Bradley R. Kent and Alexander M. Seaver is 19785 Village
Office Court, Suite 101, Bend, OR 97702. |
3
PROPOSAL NUMBER 1
ELECTION OF DIRECTORS
General
The Companys Certificate of Incorporation and Bylaws provide that the number of directors on
the Board of Directors shall be fixed from time to time by the Board of Directors but shall not be
less than three nor more than 15 persons. The number of members constituting the Board of
Directors is currently fixed at eight.
In accordance with the Certificate of Incorporation of the Company, the members of the Board
of Directors are divided into three classes and are elected for a term of office expiring at the
third succeeding annual stockholders meeting following their election to office, or until a
successor is duly elected and qualified. The Certificate of Incorporation also provides that such
classes shall be as nearly equal in number as possible. The terms of office of the Class I, Class
II and Class III directors expire at the Annual Meeting of Stockholders in 2011, 2012 and 2010,
respectively.
The term of office of each of the current Class III directors expires at the time
of the 2010 Annual Meeting of Stockholders, or as soon thereafter as their successors are elected
and qualified. Mr. Fields, Mr. Lattanzio and Mr. Rawson have been nominated to serve additional
three-year terms as Class III directors. All nominees have consented to be named in this proxy
statement and to serve as a director if elected.
It is the intention of the person or persons named in the accompanying proxy card to vote for
the election of all nominees named below unless a stockholder has withheld such authority. The
affirmative vote of a plurality of the votes cast by holders of the Common Stock present in person
or by proxy at the 2010 Annual Meeting of Stockholders is required for election of the nominees.
Abstentions and broker non-votes will be deemed votes not cast.
If, at the time of or prior to the 2010 Annual Meeting of Stockholders, any of the nominees
should be unable or decline to serve, the discretionary authority provided in the proxy may be used
to vote for a substitute or substitutes designated by the Board of Directors. The Board of
Directors has no reason to believe that any substitute nominee or nominees will be required. No
proxy will be voted for a greater number of persons than the number of nominees named herein.
Nominees Class III Directors (For Terms Expiring at the 2013 Annual Meeting)
Jack M. Fields, Jr. Mr. Fields, age 58, joined the Company as a Class III director in January
1997 following his retirement from the United States House of Representatives, where he served for
16 years. Mr. Fields is a member of the Companys Compensation Committee and the Nominating and
Corporate Governance Committee. During 1995 and 1996, Mr. Fields served as Chairman of the House
Telecommunications and Finance Subcommittee, which has jurisdiction and oversight of the Federal
Communications Commission and the Securities and Exchange Commission. Mr. Fields has been Chief
Executive Officer of the Twenty-First Century Group in Washington, D.C. since January 1997. Mr.
Fields also serves on the Board of Directors for AIM Mutual Funds, the Discovery Channel Global
Education Fund, and the Advisory Council of the Honors College at Baylor University. Mr. Fields
earned a Bachelor of Arts in 1974 from Baylor University and graduated from Baylor Law School in
1977.
Paul S. Lattanzio. Mr. Lattanzio, age 46, has been a Class III director of the Company since
1995. He is a member of the Companys Finance, Risk Management and Audit Committee and the
Nominating and Corporate Governance Committee. Mr. Lattanzio served as a Senior Managing Director
and head of Bear Growth Capital Partners, a private equity group, from July 2003 to January 2009.
He previously served as a Managing Director for TD Capital Communications Partners (f/k/a Toronto
Dominion Capital), a venture capital investment firm, from July 1999 until July 2002. From
February 1998 to March 1999, he was a co-founder and Senior Managing Director of NMS Capital
Management, LLC, a $600 million private equity fund affiliated with NationsBanc Montgomery
Securities. Prior to NMS Capital, Mr. Lattanzio served in several positions with various
affiliates of Bankers Trust New York Corporation for over 13 years, most recently as a Managing
Director of BT Capital Partners, Inc. Mr. Lattanzio has experience in a variety of investment
banking disciplines, including mergers and acquisitions, private placements and restructuring. Mr.
Lattanzio received his Bachelor of Science in Economics with honors from the University of
Pennsylvanias Wharton School of Business in 1984.
4
Richard G. Rawson. Mr. Rawson, age 61, President of the Company and its subsidiaries, is a
Class III director and has been a director of the Company since 1989. He has been President since
August 2003. Before being elected President, he served as Executive Vice President of
Administration, Chief Financial Officer and Treasurer of the Company from February 1997 until
August 2003. Prior to that, he served as Senior Vice President, Chief Financial Officer and
Treasurer of the Company since 1989. Prior to joining the Company in 1989, Mr. Rawson served as a
Senior Financial Officer and Controller for several companies in the manufacturing and seismic data
processing industries. Mr. Rawson is Chairman of the Deans Executive Advisory Board of the
University of Houstons C.T. Bauer College of Business, and also serves on the Board of Directors
of the YMCA of Greater Houston. He previously served NAPEO as President (1999-2000), First Vice
President, Second Vice President and Treasurer. In addition, he previously served as Chairman of
the Accounting Practices Committee of NAPEO for five years. Mr. Rawson has a Bachelor of Business
Administration in finance from the University of Houston.
THE BOARD OF DIRECTORS RECOMMENDS THAT STOCKHOLDERS VOTE FOR ALL THREE OF THE NOMINEES
LISTED ABOVE, AND PROXIES EXECUTED AND RETURNED WILL BE SO VOTED UNLESS CONTRARY INSTRUCTIONS ARE
INDICATED THEREON.
Directors Remaining in Office
Michael W. Brown. Mr. Brown, age 64, joined the Company as a Class I director in November
1997. He is a member of the Companys Finance, Risk Management and Audit Committee and the
Nominating and Corporate Governance Committee. Mr. Brown is the past Chairman of the Nasdaq Stock
Market Board of Directors and a past governor of the National Association of Securities Dealers.
Mr. Brown joined Microsoft Corporation in 1989 as its Treasurer and became its Chief Financial
Officer in 1993, in which capacity he served until his retirement in July 1997. Prior to joining
Microsoft, Mr. Brown spent 18 years with Deloitte & Touche LLP. Mr. Brown is also a director of
EMC Corporation, VMware, Inc., 360networks, FatKat, Inc., Pipeline Financial Group, Inc., Thomas
Weisel Partners and Particle Econ Research Group, and serves on the audit committees of EMC
Corporation, Thomas Weisel Partners and VMware, Inc. He is a member of the Particle Economics
Research Institute. Mr. Brown holds a Bachelor of Science in economics from the University of
Washington in Seattle.
Eli Jones. Dr. Jones, age 48, joined the Company as a Class I director in April 2004. He is
Chairman of the Companys Compensation Committee and a member of the Nominating and Corporate
Governance Committee. Dr. Jones is Dean of the E. J. Ourso College of Business and Ourso
Distinguished Professor of Business at Louisiana State University. Prior to joining the faculty at
Louisiana State University, he was Professor of Marketing and Associate Dean at the C.T. Bauer
College of Business at the University of Houston from 2007 to 2008; an Associate Professor of
Marketing from 2002 to 2007; and an Assistant Professor from 1997 until 2002. He taught at Texas
A&M University for several years before joining the faculty of the University of Houston. He
served as the Executive Director of the Program for Excellence in Selling and the Sales Excellence
Institute at the University of Houston from 1997 until 2007. Dr. Jones also serves on the
editorial review boards of the Journal of the Academy of Marketing Sciences, Journal of Personal
Selling and Sales Management, Journal of Business and Industrial Marketing, and Industrial
Marketing Management. He has conducted research and published articles on sales and sales
management topics in major journals and is the co-author of a sales textbook, Selling ASAP, a
professional book, Strategic Sales Leadership, and the Sales Handbook published by Oxford
University Press. Dr. Jones is also an ad hoc reviewer for the Journal of Marketing, Journal of
Business Research, American Marketing Association, and the National Conference in Sales Management.
He was a Visiting Professor at Vlerick Leuven Gent Management School in Belgium, at Cornells
School of Hotel Administration, and at the Tuck School of Management, Dartmouth; and has been a
member of the Duke Corporate Education Global Learning Resource Network since 2005. Dr. Jones has
designed corporate training courses and has taught senior and mid-level executives on leadership,
sales strategies, and customer relationship management in Belgium, Dubai, France, Hong Kong, India,
Malaysia, Mexico, Trinidad, United Kingdom and in the United States. Before becoming a professor,
Dr. Jones worked in sales and sales management for three Fortune 100 companies: Quaker Oats,
Nabisco, and Frito-Lay. He received his Bachelor of Science degree in journalism in 1982, his MBA
in 1986, and his Ph.D. in 1997 from Texas A&M University.
Gregory E. Petsch. Mr. Petsch, age 59, joined the Company as a Class I director in October
2002. He is Chairman of the Companys Nominating and Corporate Governance Committee and a member
of the Compensation Committee. Mr. Petsch retired from Compaq Computer Corporation in 1999 where
he had held various positions since 1983, most recently as Senior
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Vice President of Worldwide Manufacturing and Quality beginning in 1991. Prior to joining
Compaq, he worked for 10 years for Texas Instruments. In 1992, Mr. Petsch was voted Manufacturing
Executive of the Year by Upside Magazine, and from 1993 to 1995, he was nominated Whos Who of
Global Business Leaders. He is founder and President of Petsch Foundation, Inc. He earned a
Bachelor of Business Technology degree from the University of Houston in 1978.
Paul J. Sarvadi. Mr. Sarvadi, age 53, Chairman of the Board and Chief Executive Officer and
co-founder of the Company and its subsidiaries, is a Class II director and has been a director and
Chairman of the Board since the Companys inception in 1986. He has also served as the Chief
Executive Officer of the Company since 1989. He also served as President of the Company from 1989
until August 21, 2003. He attended Rice University and the University of Houston prior to starting
and operating several small companies. Mr. Sarvadi has served as President of the National
Association of Professional Employer Organizations (NAPEO) and was a member of its Board of
Directors for five years. He also served as President of the Texas Chapter of NAPEO for three of
the first four years of its existence. Mr. Sarvadi serves on the Board of Trustees of the
DePelchin Childrens Center in Houston. In 1995, Mr. Sarvadi was selected as Houstons Ernst &
Young Entrepreneur of the Year for service industries and in 2001, he was selected as the 2001
National Ernst & Young Entrepreneur of the Year for service industries. In 2004, he received the
Conn Family Distinguished New Venture Leader Award from Mays Business School at Texas A&M
University. In 2007, he was inducted into the Texas Business Hall of Fame.
Austin P. Young. Mr. Young, age 69, joined the Company as a Class II director in January
2003. He is Chairman of the Companys Finance, Risk Management and Audit Committee and a member of
the Nominating and Corporate Governance Committee. Mr. Young served as Senior Vice President,
Chief Financial Officer and Treasurer of CellStar Corporation from 1999 to December 2001 when he
retired. From 1996 to 1999, he served as Executive Vice President Finance and Administration of
Metamor Worldwide, Inc. Mr. Young also held the position of Senior Vice President and Chief
Financial Officer of American General Corporation for over eight years and was a partner in the
Houston and New York offices of KPMG before joining American General. Mr. Young currently serves
as a Director and Chairman of the Audit Committees of Tower Group, Inc. and Amerisafe, Inc. He is
a member of the Houston and State Chapters of the Texas Society of CPAs, the American Institute of
CPAs, and the Financial Executives Institute. He holds an accounting degree from the University of
Texas.
CORPORATE GOVERNANCE
Corporate Governance Guidelines
Administaff has adopted Corporate Governance Guidelines, which include guidelines for, among
other things, director responsibilities, qualifications and independence. The Board of Directors
continually monitors developments in corporate governance practices and regulatory changes and
periodically assesses the adequacy of and modifies its Corporate Governance Guidelines and
committee charters as warranted in light of such developments. You can access the Companys
Corporate Governance Guidelines in their entirety on the Companys Web site at www.administaff.com
in the Corporate Governance section under the Investor Relations tab.
On an annual basis, each director and executive officer is obligated to complete a
questionnaire that requires disclosure of any transactions with the Company in which the director
or executive officer, or any member of his or her immediate family, has a direct or indirect
material interest.
Determinations of Director Independence
Under rules of the New York Stock Exchange, the Company must have a majority of independent
directors. No board member qualifies as independent unless the Board of Directors affirmatively
determines that the director has no material relationship with the Company (either directly or as a
partner, stockholder or officer of an organization that has a relationship with the Company). In
evaluating each directors independence, the Board of Directors considered all relevant facts and
circumstances and relationships and transactions between each director, her or his family members
or any business, charity or other entity in which the director has an interest on the one hand, and
the Company, its affiliates, or the Companys senior management on the other. As a result of this
review, at its meeting held on February 16, 2010, the Board of Directors affirmatively determined
that all of the Companys directors are independent from the Company and its management, with the
exception of Messrs. Sarvadi and Rawson, both of whom are members of the senior management of the
Company.
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The Board of Directors has considered what types of disclosure should be made relating to the
process of determining director independence. To assist the Board of Directors in making
disclosures regarding its determinations of independence, the Board of Directors adopted
categorical standards as contemplated under the listing standards of the New York Stock Exchange
then in effect. Under the rules then in effect, relationships that were within the categorical
standards were not required to be disclosed in the proxy statement and their impact on independence
was not required to be separately discussed, although the categorical standards, by themselves, did
not determine the independence of a particular director. The Board of Directors considers all
relevant facts and circumstances in determining whether a director is independent. A relationship
satisfies the categorical standards adopted by the Board of Directors if it:
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is not a relationship that would preclude a determination of independence under Section
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consists of charitable contributions made by Administaff to an organization where a
director is an executive officer and does not exceed the greater of $1 million or 2% of the
organizations gross revenue in any of the last three years; and |
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is not required to be, and it is not otherwise, disclosed in Administaffs annual proxy
statement. |
In the course of the Boards determination regarding the independence of directors other than
Messrs. Sarvadi and Rawson, it considered all transactions, relationships and arrangements in which
such directors and Administaff were participants. In particular, with respect to each of the most
recent three fiscal years, the Board of Directors evaluated, with respect to Mr. Fields,
Administaffs provision of PEO-related services to companies owned by Mr. Fields and, with respect
to Dr. Jones, its employment of Dr. Joness daughter. The Board of Directors has determined that
these relationships are not material. In making this determination with respect to Mr. Fields, the
Board of Directors considered the facts that his companies pay Administaff comprehensive service
fees on the same basis as all other clients, and payments net of payroll costs made by his
companies were less than 0.1% of Administaffs revenues in each of the last three fiscal years. In
making this determination with respect to Dr. Jones, the Board of Directors considered the position
and salary of Dr. Joness daughter within the Company.
Selection of Nominees for the Board of Directors
Identifying Candidates
The Nominating and Corporate Governance Committee solicits ideas for potential Board of
Directors candidates from a number of sources including members of the Board of Directors,
executive officers of the Company, individuals personally known to the members of the Board of
Directors, and research. The Nominating and Corporate Governance Committee also has sole authority
to select and compensate a third-party executive search firm to help identify candidates, if it
deems advisable. In addition, the Nominating and Corporate Governance Committee will consider
candidates for the Board of Directors submitted by stockholders. Any such submissions should
include the candidates name and qualifications for Board of Directors membership and should be
directed to the Corporate Secretary of Administaff at 19001 Crescent Springs Drive, Kingwood, Texas
77339. Although the Nominating and Corporate Governance Committee does not require the stockholder
to submit any particular information regarding the qualifications of the stockholders candidate,
the level of consideration that the Nominating and Corporate Governance Committee will give to the
stockholders candidate will be commensurate with the quality and quantity of information about the
candidate that the stockholder makes available to the Committee. The Nominating and Corporate
Governance Committee will consider all candidates identified through the processes described above,
and will evaluate each of them on the same basis.
In addition, the Bylaws of the Company permit stockholders to nominate directors for election
at an annual stockholders meeting whether or not such nominee is submitted to and evaluated by the
Nominating and Corporate Governance Committee. To nominate a director using this process, the
stockholder must follow the procedures described under Additional Information Advance Notice
Required for Stockholder Nominations and Proposals on page 30 of this proxy statement.
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Evaluating Candidates
Each candidate must meet certain minimum qualifications, including:
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the ability to represent the interests of all stockholders of the Company and not
just one particular constituency; |
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independence of thought and judgment; |
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the ability to dedicate sufficient time, energy and attention to the performance of
her or his duties, taking into consideration the prospective nominees service on other
public company boards; and |
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skills and expertise that are complementary to the existing Board of Directors
members skills; in this regard, the Board of Directors will consider the Boards need
for operational, sales, management, financial, governmental or other relevant
expertise. |
In addition, the Nominating and Corporate Governance Committee considers other qualities
that it may deem to be desirable from time to time, such as the extent to which the prospective
nominee contributes to the diversity of the Board of Directorswith diversity being construed
broadly to include a variety of perspectives, opinions, experiences and backgrounds. The
Nominating and Corporate Governance Committee may also consider the ability of the prospective
nominee to work with the then-existing interpersonal dynamics of the Board of Directors and her or
his ability to contribute to the collaborative culture among Board of Directors members.
Based on this initial evaluation, the Chairman of the Nominating and Corporate Governance
Committee will determine whether to interview the nominee, and if warranted, will recommend that
one or more members of the Committee, other members of the Board of Directors and senior
management, as appropriate, interview the nominee in person or by telephone. After completing this
evaluation and interview process, the Committee makes a recommendation to the full Board of
Directors as to the persons who should be nominated by the Board of Directors, and the Board of
Directors determines the nominees after considering the recommendation of the Nominating and
Corporate Governance Committee.
Code of Business Conduct and Ethics
The Board of Directors has adopted a Code of Business Conduct and Ethics (the Code),
governing the conduct of the Companys directors, officers and employees. The Code, which meets
the requirements of Rule 303A.10 of the New York Stock Exchange Listed Company Manual and Item 406
of Regulation S-K, is intended to promote honest and ethical conduct, full, fair, accurate, timely
and understandable disclosure in the Companys public filings, compliance with laws and the prompt
internal reporting of violations of the Code. You can access the Code on the Companys Web site at
www.administaff.com in the Corporate Governance section under the Investor Relations tab. Changes
in and waivers to the Code for the Companys directors, executive officers and certain senior
financial officers will be posted on the Companys Internet Web site within four business days and
maintained for at least 12 months. If you wish to raise a question or concern or report a
violation to the Finance, Risk Management and Audit Committee, you should go to www.ethicspoint.com
or call the Ethicspoint toll-free hotline at 1-866-384-4277.
Stockholder Communications
Stockholders and other interested parties may communicate directly with the entire Board of
Directors or the non-management directors as a group by sending an email to
directors@administaff.com. In the subject line of the email, please specify whether the
communication is addressed to the entire Board of Directors or to the non-management directors.
Alternatively, you may mail your correspondence to the Board of Directors in care of the Corporate
Secretary, 19001 Crescent Springs Drive, Kingwood, Texas 77339.
Unless any director directs otherwise, communications received (via U.S. mail or email) will
be reviewed by the Corporate Secretary who will exercise his discretion not to forward to the Board
of Directors correspondence that is inappropriate such as business solicitations, frivolous
communications and advertising, routine business matters (i.e., business inquiries, complaints, or
suggestions), and personal grievances.
8
MEETINGS AND COMMITTEES OF THE BOARD OF DIRECTORS
The Board of Directors
Directors are expected to attend all or substantially all Board of Directors meetings and
meetings of the Committees of the Board of Directors on which they serve. Directors are also
expected to spend the necessary time to discharge their responsibilities appropriately (including
advance review of meeting materials) and to ensure that other existing or future commitments do not
materially interfere with their responsibilities as members of the Board. The Board of Directors
met four times in 2009. All of the members of the Board of Directors participated in more than 75%
of the meetings of the Board of Directors and Committees of which they were members during the
fiscal year ended December 31, 2009. The Board of Directors expects its members to attend the
Annual Meeting of the Stockholders. Last year six of the Companys eight directors attended the
Annual Meeting of the Stockholders.
Executive Sessions of the Board of Directors and the Presiding Director
The Companys non-management directors, all of whom are also independent, hold executive
sessions at which the Companys management is not in attendance at each regularly scheduled Board
of Directors meeting. The Chairman of the Nominating and Corporate Governance Committee, currently
Mr. Petsch, serves as presiding director at the executive sessions. In the absence of the
Chairman, a majority of the members present at the executive session will appoint a member to
preside at the meeting.
Committees of the Board of Directors
The Board of Directors has appointed three committees: the Finance, Risk Management and Audit
Committee; the Compensation Committee; and the Nominating and Corporate Governance Committee. The
charters for each of the three committees, which have been adopted by the Board of Directors,
contain a detailed description of the respective committees duties and responsibilities and are
available in the Corporate Governance section under the Investor Relations tab on the Companys Web
site at www.administaff.com.
Nominating and Corporate Governance Committee
The Nominating and Corporate Governance Committee met three times in 2009. The members of the
Nominating and Corporate Governance Committee are all of the non-management directors:
Mr. Petsch, who serves as Chairman, and Messrs. Brown, Fields, Lattanzio, and Young, and Dr. Jones.
All members of the Nominating and Corporate Governance Committee are independent under the
standards of the New York Stock Exchange. The Nominating and Corporate Governance Committee: (i)
identifies individuals qualified to become Board of Directors members, consistent with the criteria
for selection approved by the Board; (ii) recommends to the Board of Directors a slate of director
nominees to be elected by the stockholders at the next annual meeting of stockholders and, when
appropriate, director appointees to take office between annual meetings; (iii) develops and
recommends to the Board of Directors a set of corporate governance guidelines for the Company; and
(iv) oversees the evaluation of the Board of Directors.
Finance, Risk Management and Audit Committee
The Finance, Risk Management and Audit Committee met eight times in 2009. The members of this
Committee are Mr. Young, who serves as Chairman, and Messrs. Lattanzio and Brown. All three
members are independent under the standards of the New York Stock Exchange and Securities and
Exchange Commission Regulations. In addition, the Board of Directors has determined that Mr. Young
is an audit committee financial expert as such term is defined in Item 401(h) of Regulation S-K
promulgated by the Securities and Exchange Commission. The Board of Directors has also determined
that Mr. Browns simultaneous service on the audit committees for three other public companies does
not impair his ability to effectively serve on Administaffs Finance Risk Management and Audit
Committee. The Finance, Risk Management and Audit Committee assists the Board of Directors in
fulfilling its responsibility to oversee the financial affairs, risk management, accounting and
financial reporting processes, and audits of financial statements of the Company by reviewing and
monitoring: (i) the financial affairs of the Company; (ii) the integrity of the Companys financial
statements and internal controls; (iii) the Companys compliance with legal and regulatory
requirements; (iv) the independent auditors qualifications and independence; (v) the performance
of the personnel responsible for the Companys internal audit function and the independent
auditors; and
9
(vi) the Companys policies and procedures with respect to risk management, as well as other
matters that may come before it as directed by the Board of Directors.
Compensation Committee
The Compensation Committee met five times in 2009. The members of the Compensation Committee
are Dr. Jones, who serves as Chairman, and Messrs. Fields and Petsch. All three members are
independent under the standards of the New York Stock Exchange. The Compensation Committee: (i)
oversees and administers the Companys compensation policies, plans and practices; (ii) reviews and
discusses with management the Compensation Discussion and Analysis required by Securities and
Exchange Commission Regulation S-K, Item 402; and (iii) prepares the annual report required by the
rules of the Securities and Exchange Commission on executive compensation for inclusion in the
Companys annual report or proxy statement for the annual meeting of stockholders. To carry out
these purposes, the Compensation Committee: (i) evaluates the performance of and determines the
compensation for senior management, taking into consideration recommendations made by the Chief
Executive Officer; (ii) administers the Companys compensation programs; and (iii) performs such
other duties as may from time to time be directed by the Board of Directors.
The Compensation Committee may form and delegate authority to subcommittees as it deems
appropriate. Pursuant to the terms of the Administaff, Inc. 2001 Incentive Plan (the Incentive
Plan), the Board of Directors or the Compensation Committee may delegate the Compensation
Committees authority under the Incentive Plan to the Chairman of the Board, pursuant to such
conditions and limitations as each may establish, except that neither may delegate to any person
the authority to make awards, or take other action, under the Incentive Plan with respect to
participants who may be subject to Section 16 of the Securities Exchange Act of 1934, as amended.
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Compensation Program Objectives
We are committed to attracting, motivating, retaining and encouraging long-term employment of
individuals with a demonstrated commitment to integrity and exemplary personal standards of
performance. Our culture is based upon the value of and respect for each individual, encouraging
personal and professional growth, rewarding outstanding individual and corporate performance and
achieving excellence through a high-energy, fun work environment. We are convinced these elements
contribute to our vision of being an employer of choice, which increases our value and potential
for clients, employees, stockholders, and the communities where we live and work.
Our compensation policies for executives are based on the same principles that we employ in
establishing all of our compensation programs. For executives, our compensation programs are
designed to:
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attract and retain key executive officers responsible for our success; and |
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motivate management to achieve both short-term business goals and to enhance long-term
stockholder value through our pay-for-performance philosophy. |
To accomplish these goals, we adhere to the compensation strategies discussed below.
Compensation Strategies
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We have established and strive to maintain a performance-driven culture that generates
growth by recognizing and rewarding employees who believe in their own ability to reach
and exceed their compensation objectives. |
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As part of our competitive compensation program, our base salary system compensates
employees based upon job responsibilities, level of experience, individual performance,
comparisons to the market, internal comparisons and other relevant factors. |
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We provide incentive compensation to recognize and reward individual, departmental and
corporate performance through a variable pay component that is equitable to both employees
and stockholders, encourages leadership of departmental units and directly supports our
business objectives. As employees progress to higher levels in our Company, an increasing
proportion of their compensation is linked to Company-wide and departmental performance. |
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We have created a strong mutuality of interest between executive officers, employees
and stockholders through the use of long-term equity incentive compensation opportunities. |
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We provide a competitive benefits package at the best achievable value to the Company
that recognizes and encourages work-life balance and fosters a career commitment to
Administaff. |
Elements of Compensation
The annual compensation package for executive officers consists of:
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an annual base salary payable in cash; |
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variable cash compensation, which is targeted as a percentage of base pay; |
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long-term equity incentive compensation; and |
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supplemental and special benefits, including management perquisites. |
Each of these elements is described below.
Role of Executive Officers and Outside Consultants in Compensation Decisions
The recommendations of the Chief Executive Officer play a significant role in the
compensation-setting process. Our Chief Executive Officer annually reviews the performance of each
of our other executive officers. On an annual basis, our Chief Executive Officer presents to the
Compensation Committee his recommendations for each executives compensation based on these
reviews, including with respect to salary adjustments, incentive awards and equity award amounts.
The Compensation Committee, however, has discretion to modify recommended adjustments or awards to
executives. Compensation Committee meetings typically have included, for all or a portion of each
meeting, not only the Committee members but also our Chief Executive Officer. The Compensation
Committee meets in executive session without management present when discussing and determining the
compensation of the Chief Executive Officer. In addition, the Compensation Committee evaluates the
performance of the Chief Executive Officer at least annually. The Compensation Committee makes all
final compensation decisions for each of our executive officers, including the Chief Executive
Officer.
At the direction of the Compensation Committee, we periodically conduct an executive
compensation study that compares each executive officers compensation to market data for similar
positions. The Compensation Committee determines whether the study is to be performed internally
by Administaff or by an outside consulting firm that is directly engaged by the Compensation
Committee. The Compensation Committees charter provides that it has the sole authority to retain
and terminate any compensation consultant to assist in maintaining compensation practices in
alignment with our compensation goals. While we believe that using outside consultants is an
efficient way to keep current regarding competitive compensation practices, we do not believe that
we should accord undue weight to the advice of such consultants. Accordingly, the Compensation
Committee does not target our executives pay to any particular level (such as a target percentile) of comparative market data contained in executive compensation studies. However,
such data are considered by the Compensation Committee in meeting our compensation program
objectives as described above.
Determination of Compensation Amounts and Formulas
In late 2008, the Compensation Committee engaged Pearl Meyer & Partners (Pearl Meyer) to
conduct an executive compensation study (the Compensation Study). Pearl Meyer does not receive
remuneration from the Company, directly or indirectly, other than for advisory services rendered
to, or at the direction of, the Compensation Committee or the Board of
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Directors. The Compensation Study was presented to the Compensation Committee in January 2009
for its review in considering 2009 executive compensation.
The Compensation Study included market compensation data for executive positions based on a
combination of proxy data of an identified Compensation Peer Group, benchmark position compensation
survey data and the results of an internal evaluation and ranking process. Survey sources included
William M. Mercer, Watson Wyatt and Pearl Meyers proprietary general executive compensation
databases. In addition to proxy and survey data, Pearl Meyer used an executive ranking process to
align jobs based upon internal equity or the value of positions.
The Compensation Peer Group consisted of 12 publicly traded companies that provide human
resources and other business products and services and whose average revenues equated to $2.1
billion. The selection process for the Compensation Peer Group took into account multiple factors,
including: industry (with an emphasis on outsourced human resources services), comparable revenue
range, comparability in terms of complexity and business risk, and the extent to which each company
may compete with Administaff for executive talent. In 2009, at the recommendation of Pearl Meyer,
the Compensation Peer Group was modified by deleting three companies and adding one company based
upon these selection criteria. The Compensation Peer Group may be modified from year to year based
on these and other relevant criteria. The Compensation Peer Group was as follows:
Automatic Data Processing, Inc.
CBIZ, Inc.
Convergys Corporation
First Advantage Corporation
Gevity HR, Inc.
Hewitt Associates, Inc.
Korn/Ferry International
MPS Group, Inc.
Paychex, Inc.
Resources Connection, Inc.
The Ultimate Software Group, Inc.
Watson Wyatt Worldwide, Inc.
In addition to comparative market data, internal factors are also an important consideration
when determining each executive officers compensation. These factors include:
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the executive officers performance review conducted by either the Compensation
Committee (for the Chief Executive Officer) or the Chief Executive Officer (for all other
executive officers); |
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the Chief Executive Officers recommendations; |
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the executive officers tenure with the Company, industry experience and ability to
influence stockholder value; and |
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the importance of the executive officers position to the Company in relation to the
other executive officer positions within the Company. |
When reviewing and setting compensation for executive officers, the Compensation Committee
also reviewed tally sheets setting forth all components of compensation for each executive officer.
The tally sheets included dollar values for the two previous years salary, cash incentive awards,
perquisites (cash and in-kind), long-term stock-based awards, benefits and dividends paid on
unvested long-term stock-based awards. Tally sheets were used to assist the Committee in
determining current compensation decisions in view of executives historical and cumulative pay.
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Base Salary1
Base salary is intended to provide stable annual compensation to attract and retain talented
executive officers. Typically, changes in base salary for each executive officer are determined
based upon external market comparisons in the Compensation Study and the internal factors described
above. Annual performance appraisals are completed through our talent management system that
evaluates the executive officers annual performance based on pre-established competencies and
achievement of specific individual performance goals that were established at the beginning of the
year. Competencies for executive officers included generating revenue, mobilizing talent, personal
and professional development, effectiveness in running the business, servant leadership and setting
the course of the business.
During the first quarter of 2009, in order to responsibly manage operating expenses during
challenging economic conditions, the Company decided to defer salary merit increases for all
employees. Accordingly, even though the Compensation Study, internal factors, and annual
performance reviews warranted upward salary adjustments for each executive officer, none of the
executive officers received a salary increase during 2009.
Variable Compensation2
We believe that variable cash compensation is a key element of the total compensation of each
executive officer. Such compensation embodies our pay-for-performance philosophy whereby a
significant portion of executive compensation is at risk and tied to corporate, departmental and
individual performance. Variable compensation for all executive officers, as well as most other
employees, is paid through the Administaff Annual Incentive Plan (AAIP), a non-equity incentive
plan. The AAIP is intended to link executive officers compensation to the Companys overall
performance, as well as to each of their individual performance and the performance of the
departments under each of their supervision. A target bonus, stated as a percentage of base
salary, was established for each executive officer by the Compensation Committee in February 2009.
The ultimate AAIP bonus awarded to each executive officer was based upon the formulas, factors and
components discussed below.
Target Bonus Percentage
The Compensation Committee approved the target bonus percentage for each executive officer
based on the Chief Executive Officers recommendations. His recommendations took into account the
executive officers level of responsibility, market practices and internal equity considerations.
Because executive officers are in a position to directly influence the overall performance of the
Company, and in alignment with our highly-leveraged pay-for-performance philosophy, we believe that
a significant portion of their total cash compensation should be at risk. Therefore, most
executive officers were granted a target bonus percentage equal to their base salary. The Chief
Executive Officer, the individual with the greatest overall responsibility for Company performance,
was granted a larger incentive opportunity in comparison to his base salary in order to weight his
overall pay mix even more heavily towards performance-based compensation. The Chief Financial
Officer, who had less responsibility for overall Company performance relative to other executive
officers, was granted a smaller incentive opportunity in comparison to his base salary in order to
weight his overall pay mix less heavily towards performance-based compensation. For 2009, the
Compensation Committee set a target for variable compensation that was computed as a percentage of
each executive officers base salary as follows:
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Target Bonus Percentage |
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under AAIP |
Chief Executive Officer and Chairman of the Board |
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120 |
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Chief Financial Officer, SVP of Finance and
Treasurer |
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80 |
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President |
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100 |
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Chief Operating Officer, EVP of Client Services |
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100 |
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EVP of Sales & Marketing |
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100 |
% |
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See Salary included in the Summary
Compensation Table on page 22 of this proxy statement. |
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See Bonus and Non-Equity Incentive Plan
Compensation included in the Summary Compensation Table on page 22. In
addition, see Estimated Possible Payouts Under Non-Equity Incentive Plan
Awards in the Grants of Plan-Based Awards Table on page 23. |
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Calculation and Weighting of Performance Components
For 2009, the targeted variable compensation under the AAIP for the Chief Executive Officer
was based on corporate and individual performance components and for all other executive officers
was based on corporate, departmental and individual performance components. As described in
further detail below, corporate performance goals for 2009 were based on operating income per
worksite employee per month (OIPE), operating expenses management (OEM), and client retention (CR).
For the Chief Executive Officer, variable compensation was heavily weighted toward corporate
performance to align his AAIP bonus with Company-wide performance. For all executive officers, 20%
was weighted toward individual performance to reflect their individual performance during the year,
as determined through the annual performance appraisal process as discussed above. A departmental
component was included in the AAIP bonus of each executive officer (other than the Chief Executive
Officer) to encourage him to provide effective leadership to the departments under his supervision,
as well as to align the interests of the executive with those of the employees that he supervises.
Each performance component is determined separately and is not dependent on the other components,
except that if an executive officers individual performance rating is below the threshold, then he
receives no AAIP bonus, regardless of corporate and departmental performance. Each executive
officers AAIP bonus is the sum of the result of each performance component.
Each performance component was designated a weighting for each executive officer as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Corporate Performance |
|
|
|
|
|
|
OIPE |
|
OEM |
|
CR |
|
Departmental |
|
Individual |
Chief Executive Officer
and Chairman
of the Board |
|
|
40 |
% |
|
|
20 |
% |
|
|
20 |
% |
|
|
0 |
% |
|
|
20 |
% |
Chief Financial
Officer, SVP of Finance
and Treasurer |
|
|
25 |
% |
|
|
12.5 |
% |
|
|
12.5 |
% |
|
|
30 |
% |
|
|
20 |
% |
President |
|
|
30 |
% |
|
|
15 |
% |
|
|
15 |
% |
|
|
20 |
% |
|
|
20 |
% |
Chief Operating
Officer, EVP of Client
Services |
|
|
30 |
% |
|
|
15 |
% |
|
|
15 |
% |
|
|
20 |
% |
|
|
20 |
% |
EVP of Sales & Marketing |
|
|
30 |
% |
|
|
15 |
% |
|
|
15 |
% |
|
|
20 |
% |
|
|
20 |
% |
OIPE Corporate Component
We chose operating income per worksite employee as one of the metrics for measuring corporate
performance because we believe it is a key indicator of our overall productivity; effective
management of pricing, direct costs and operating expenses; and ability to grow the business while
favorably balancing profitability. We also believe that this metric reflects the combined
contribution of all departments and encourages collaboration across the organization because each
department within the Company can have a direct impact on corporate performance as measured
according to this metric.
The formula for measuring the OIPE corporate performance component of the AAIP bonus for each
executive officer was determined as follows:
14
The OIPE Corporate Performance Modifier was determined as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
OIPE Corporate |
Performance Level |
|
2009 OIPE |
|
Performance Modifier |
Threshold |
|
$ |
44 |
|
|
|
50 |
% |
Target |
|
$ |
48 |
|
|
|
100 |
% |
Stretch Goal |
|
$ |
52 |
|
|
|
150 |
% |
Maximum |
|
$ |
56 |
|
|
|
200 |
% |
If 2009 OIPE was below the threshold, the OIPE Corporate Performance Modifier was 0%,
resulting in an OIPE corporate component payout of $0. The OIPE Corporate Performance Modifier
would be interpolated if actual performance fell in between the threshold, target, stretch goal or
maximum performance level.
The Companys 2009 OIPE was below the threshold performance level. Based on this performance,
there was no variable compensation paid for this component.
OEM Corporate Component
In 2009, for the first time, we chose operating expense management as a separate corporate
performance goal for targeted variable compensation under the AAIP. While effective operating
expense management has always been a factor in the calculation of operating income per worksite
employee (OIPE Corporate Component), we believed that the challenging economic conditions warranted
a heightened focus on financial stewardship throughout the entire Company and that successful
achievement of this goal would require the combined contribution and sacrifice of employees across
all departments. The Company further believed that providing appropriate incentives and rewards in
this regard would foster creative thinking, assist in maintaining employee morale during difficult
economic times, and help create value for our stockholders.
The formula for measuring the OEM corporate performance component of the AAIP bonus for each
executive officer was determined as follows:
The OEM Corporate Performance Modifier was determined as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
OEM |
|
|
|
|
|
|
Corporate |
Performance Level |
|
Operating Expenses1 |
|
Performance Modifier |
Threshold |
|
$ |
266,250,000 |
|
|
|
50 |
% |
Target |
|
$ |
264,250,000 |
|
|
|
100 |
% |
Stretch Goal |
|
$ |
262,250,000 |
|
|
|
150 |
% |
Maximum |
|
$ |
260,250,000 |
|
|
|
200 |
% |
If 2009 Operating Expenses (excluding incentive compensation expense) exceeded the threshold,
the OEM Corporate Performance Modifier was 0%, resulting in an OEM Corporate Component payout of
$0. The OEM Corporate Performance Modifier would be interpolated if actual performance fell in
between the threshold, target, stretch target or maximum performance levels.
|
|
|
1 |
|
For purposes of determining the OEM Corporate
Component of the AAIP bonus, total incentive compensation expense was excluded
from Operating Expenses. |
15
The Companys 2009 Operating Expenses, excluding incentive compensation expense, were $252.7
million. Based on this performance, the Compensation Committee approved an OEM Corporate
Performance Modifier of 200% for each executive officer.
CR Corporate Component
We chose improvement in client retention (in addition to OIPE and OEM) as a measure of
corporate performance because it directly impacts the number of paid worksite employees, which is a
key metric for measuring our Companys growth and performance. This performance goal also
encouraged collaboration among all employees Company-wide to positively impact the number of paid
worksite employees.
The formula for measuring the CR corporate performance component of the AAIP bonus for each
executive officer was determined as follows:
The CR corporate component of AAIP bonuses was based on improvement in worksite employee
retention in 2009 over 2008. Improvement in worksite employee retention was measured according to
the following formula, expressed in percentage terms: 2009 Attrition 2008 Attrition ÷ 2008
Attrition where:
|
|
|
2009 Attrition represents the Average Attrition Rate computed for the period of
February 2009 through January 2010; |
|
|
|
|
2008 Attrition represents the Average Attrition Rate computed for the period of
February 2008 through January 2009; and |
|
|
|
|
Average Attrition Rate means the monthly average of the number of worksite employees
who were not paid by the Company during a calendar month as a result of a client
relationship termination, divided by the total number of paid worksite employees during the
immediately preceding month. |
For purposes of this component, we measure attrition during the period of February through
January of the next year because we believe that the Average Attrition Rate in the month of January
is a key measurement of our retention efforts during the prior calendar year, especially during the
fourth quarter, which is historically the period of time when we experience the highest volume of
client terminations.
The CR Corporate Performance Modifier was determined as follows:
|
|
|
|
|
|
|
|
|
|
|
Improvement in Worksite Employee |
|
CR Corporate |
Performance Level |
|
Retention in 2009 Over 2008 (%) |
|
Performance Modifier |
Threshold |
|
|
0 |
% |
|
|
50 |
% |
Target |
|
|
4 |
% |
|
|
100 |
% |
Stretch Goal |
|
|
8 |
% |
|
|
150 |
% |
Maximum |
|
|
12 |
% |
|
|
200 |
% |
If improvement in worksite employee retention in 2009 over 2008 was below the threshold, the
CR Corporate Performance Modifier was 0%, resulting in a CR corporate component payout of $0. The
CR Corporate Performance Modifier would be interpolated if actual performance fell in between the
threshold, target, stretch goal or maximum performance level.
The improvement in worksite employee retention in 2009 over 2008 was below the threshold.
Based on this performance, there was no variable compensation paid for this performance.
16
Departmental Component
The formula for measuring the departmental performance component of the AAIP bonus for each
executive officer (other than the Chief Executive Officer who has no departmental component
included in his AAIP bonus) was as follows:
The Departmental Performance Modifier for all executive officers ranged from 50% (threshold)
to 100% (target) based on the achievement of departmental goals. As part of our heightened focus
on managing operating expenses, we did not include a stretch target or maximum performance level
for 2009. If departmental performance was below the threshold, the Departmental Performance
Modifier was 0%, resulting in a departmental component payout of $0. The goals were developed by
each department and were designed to encourage employees to work together to continue making
business improvements and to increase efficiency, productivity and collaboration across the
organization. Additionally, all departments were required to include a goal related to effective
operating expense management. All departmental goals were approved by the Chief Executive Officer
during the first quarter of 2009. The nature of the departmental goals and objectives for each
executive officer was as follows:
|
|
|
|
|
Nature of Goals and Objectives |
|
|
|
Chief Financial Officer,
SVP of Finance and Treasurer
|
|
Implementation of operating expense
controls measures; quality of internal
controls; and successful credit
management efforts. |
|
|
|
President
|
|
Effective client pricing and renewal
activities; effective operating expense
management; successful implementation of
new COBRA regulations; and development of
new strategic tools to improve operating
efficiencies. |
|
|
|
Chief Operating Officer,
EVP of Client Services
|
|
Effective client satisfaction and
retention; effective operating expense
management; development and/or
implementation of strategic corporate
human resource and information technology
initiatives. |
|
|
|
EVP of Sales & Marketing
|
|
Effective marketing initiatives;
successful new sales results; and
effective operating expense management. |
In light of the Chief Executive Officers assessment of the executive officers performance
against the achievement of their departmental goals, the average Departmental Performance Modifier
for the executive officers was 91%.
Individual Component
The formula for measuring the individual performance component of the AAIP bonus for each
executive officer was as follows:
The Individual Performance Modifier for all executive officers ranged from 50% to 150% based
on the executive officers individual performance rating resulting from the annual performance
appraisal process, as described above under Base Salary. Based on the executives individual
performance ratings, the average Individual Performance Modifier for the executive officers was
119%.
17
The Compensation Committee reserves the right to pay discretionary bonuses to executive
officers outside of the AAIP. While the Committee may exercise such discretion in appropriate
circumstances, no executive officer has a guaranteed right to a discretionary bonus as a substitute
for a performance-based bonus under the AAIP in the event that performance targets are not met.
Long-term Incentive Compensation
Long-term equity incentives align the interests of the executive officers with those of the
stockholders. We believe that long-term incentives enhance retention while rewarding executive
officers for their service. Long-term incentive compensation is awarded under the
stockholder-approved Administaff, Inc. 2001 Incentive Plan, as amended (Incentive Plan). The
objectives of the Incentive Plan are:
|
|
|
to provide incentives to attract and retain persons with training, experience and
ability to serve as our employees; |
|
|
|
|
to promote the interests of the Company by encouraging employees to acquire or
increase their equity interest in the Company; |
|
|
|
|
to provide a means whereby employees may develop a sense of proprietorship and
personal involvement in the development and financial success of the Company; and |
|
|
|
|
to encourage employees to remain with and devote their best efforts to the business
of the Company, thereby advancing the interests of the Company and its stockholders. |
Awards granted under the Incentive Plan have historically been made in the form of stock
options or restricted stock. Pursuant to the terms of the Incentive Plan, future awards may
include phantom shares, performance units, bonus stock or other incentive awards. We may
periodically grant new stock options, restricted stock, or other long-term incentives to provide
continuing incentive for future performance. The award size and recipients of awards are
determined by the degree to which a particular position in the Company has the ability to influence
stockholder value.
In recent years, we have awarded restricted stock rather than stock options. We believe the
current accounting treatment of restricted stock more closely reflects the economic value of the
award to the employees as compared to that of stock options. We anticipate continuing to utilize
restricted stock with a three-year vesting schedule. The awards are valued using the closing price
of the Companys stock on the grant date.
In February 2009, the Chief Executive Officer presented to the Compensation Committee his
recommendations for awards of restricted stock. His recommendations as to the amount of awards to
be granted were based on a number of factors, including the performance of each executive officer,
the importance of each executive officers role in the Companys future business operations, equity
pay practices of competitor companies, annual expense to the Company of equity awards and the
Companys own past practices in granting equity awards. The Compensation Committee then determined
and approved the awards after considering the Chief Executive Officers
recommendations.1
Under the terms of the Incentive Plan, all conditions and/or restrictions that must be met
with respect to vesting or exercisability of an award immediately lapse upon a change in control
of the Company as defined under the Incentive Plan.
We have no program, plan or practice to time the grant of stock-based awards in coordination
with the release of material non-public information. All equity grants to executive officers are
approved solely by the Compensation Committee or the independent directors at regularly scheduled
meetings, or in limited cases involving key recruits or promotions, by a special meeting or
unanimous written consent. If an award is made at a meeting, the grant date is the meeting date or
a fixed, future date specified at the time of the grant, such as the first business day of a
subsequent calendar month or the date that the grant recipient commences employment. If an award is
approved by unanimous written consent, the grant date is a fixed, future date on or after the date
the consent is effective under applicable corporate law (or, if later, the date the grant recipient
starts employment), and the exercise price, in the case of a stock option, is the closing price of
Company stock on such date. Under
|
|
|
1 |
|
See Stock Awards included in the Summary
Compensation Table on page 22. In addition, see All Other Stock Awards
included in the Grants of Plan-Based Awards Table on page 23. |
18
the terms of the Companys stock incentive plan, the exercise price of stock options cannot be
less than the closing price of Company stock on the date of grant.
Supplemental and Special Benefits, Including Management Perquisites1
Executive compensation also includes supplemental benefits and a limited number of perquisites
that enhance our ability to attract and retain talented executive officers in todays market. We
believe that perquisites assist in the operation of business, allowing executive officers more time
to focus on business objectives. Supplemental benefits and perquisites include the following:
401(k) Benefits
We do not provide pension arrangements, post-retirement health coverage or nonqualified
defined contribution or other deferred compensation plans for our executive officers. Our executive
officers are eligible to participate in Administaffs corporate 401(k) plan. As part of our
efforts to responsibly manage operating expenses, effective for payroll periods starting on or
after February 9, 2009, we reduced our matching contribution from 100% to 50% of the first 6% of
compensation contributed by the participant to the plan as elective deferrals (subject to
applicable limitations under the Internal Revenue Code). All of our executive officers
participated in the Administaff 401(k) plan during 2009 and received matching contributions, which
are included under the caption All Other Compensation in the Summary Compensation Table on page
22.
Employee Stock Purchase Plan
The Company maintains an Employee Stock Purchase Plan (ESPP) which is intended to qualify
for favorable tax treatment under Section 423 of the Internal Revenue Code. All employees,
including executive officers (other than 5% owners of the Company), are eligible to participate in
the ESPP. Under the ESPP, employees may purchase shares of Company stock through payroll
deductions at a discount currently set at 5% of market value. The offering periods under the ESPP
are limited to six or three months in duration. Employees are limited to a maximum payroll
deduction of up to a specified percentage of eligible compensation and may not purchase more than
$25,000 in shares each calendar year under the ESPP.
Automobile
We provide automobiles to executive officers for both business and personal use. The
executive officers are taxed for their personal use of the automobile.
Supplemental Executive Disability Income Plan
We maintain a supplemental executive disability income plan for executive officers and a small
group of upper management employees. The supplemental executive disability income plan targets
replacement of 80% of total cash compensation up to $20,000 per month. The plan recognizes the
significant variable pay at the senior levels in the Company and the benefit limitations of our
basic long-term disability plan, which provides replacement of 60% of base salary only up to
$10,000 per month.
Executive Wellness Plan
We offer an Executive Wellness Plan to the executive officers to assist them in maintaining
their health. The plan pays up to $2,000 each year for wellness services, which allow the
executive officers an opportunity to have a clear understanding of their current physical
condition, risk factors, and ways to improve their health.
Chairmans Trip
An annual Chairmans Trip is held for employees recognized during the year for their
outstanding service, and for sales representatives meeting a certain sales target. We believe
executive officers should be part of the trip to recognize these outstanding employees of the
Company. Therefore, we provide the opportunity for all executive officers and their spouses to
|
|
|
1 |
|
See All Other Compensation included in the
Summary Compensation Table on page 22. |
19
attend the Chairmans Trip. We also pay the associated income taxes related to the trip on
behalf of the employees and the executive officers.
Club Membership
We pay country club memberships for executive officers. We believe club memberships provide
an opportunity to build business and client relationships while also promoting a healthy lifestyle
for each executive officer. Executive officers are taxed on membership dues.
Aircraft
We provide access to the Company-owned aircraft to the Chief Executive Officer, the President,
the Chief Operating Officer, and the Executive Vice President of Sales and Marketing for personal
use. These individuals are required to reimburse the Company for the incremental cost associated
with their personal use of the aircraft. The incremental cost is calculated by multiplying the
number of hours of personal use by the average incremental cost per hour. The Chief Executive
Officer is not required to reimburse the Company for commuting between his residence in north Texas
and the Companys headquarters in Houston, Texas and certain other travel.1 The Company
pays the taxes on such travel on behalf of the Chief Executive Officer. We think that the Chief
Executive Officers access to Company-owned aircraft under these circumstances greatly enhances his
productivity and work-life balance given the demands of his position and outweighs the expense of
such travel to the Company.
Post-Employment and Change-in-Control Compensation
Administaffs executive officers are employed at will. In 2009, no executive officers
departed from the Company. We do not have any special employment agreements with any of our
executive officers, and we do not provide them with any kind of contractual severance or
change-in-control benefits other than vesting of long-term equity awards upon a change in control,
which is a standard feature in all of our long-term equity awards granted under the Incentive Plan.
Other Personal Benefits
Periodically, executive officers attend Company-related activities, such as professional
sporting events or out-of-town business meetings and events, for which the Company incurs travel
and other event-related expenses. Such events may include the spouses of the executives. We pay the
associated income taxes related to these Company-related activities on behalf of executive
officers.
Deductibility of Compensation
Section 162(m) of the Internal Revenue Code of 1986 imposes a $1 million limit on the amount
that a public company may deduct for compensation paid to the companys principal executive officer
or any of the companys three other most highly compensated executive officers employed as of the
end of the year (other than the principal executive officer or the principal financial officer).
This limitation does not apply to compensation that is paid only if the executives performance
meets pre-established objective goals based on performance criteria approved by stockholders. We
strive to take action, where possible and considered appropriate, to preserve the deductibility of
compensation paid to the Companys executive officers. We have also awarded compensation that
might not be fully tax deductible when such grants were nonetheless in the best interest of the
Company and its stockholders. Subject to the requirements of Section 162(m), the Company generally
will be entitled to take tax deductions relating to compensation that is performance-based, which
may include cash incentives, stock options and other performance-based awards.
Summary
Administaffs overall compensation objective is a pay-for-performance philosophy. A majority
of each executive officers total compensation package consists of a long-term incentive component
and a variable compensation component, with a goal of aligning the interests of the executive
officers with that of the stockholders, as well as tying their compensation to the performance of
the Company. A stable base salary is provided in order to remain competitive with the market, with
a
|
|
|
1 |
|
The associated incremental cost of personal
travel is reflected in All Other Compensation included in the Summary
Compensation Table on page 22. |
20
small percentage of an executive officers total compensation consisting of supplemental
benefits and perquisites. We believe this combination of compensation elements supports our
compensation objective of a pay-for-performance philosophy.
COMPENSATION COMMITTEE REPORT
We have reviewed and discussed the Compensation Discussion and Analysis contained in this
proxy statement with management. Based on such review, we recommended to the Board of Directors
that the Compensation Discussion and Analysis be included in this proxy statement for filing with
the Securities and Exchange Commission.
The foregoing report is provided by the following directors, who constitute the Compensation
Committee:
COMPENSATION COMMITTEE
Eli Jones, Chairman
Jack M. Fields, Jr.
Gregory E. Petsch
21
SUMMARY COMPENSATION TABLE
The table below summarizes the total compensation paid or earned by the Companys Chief
Executive Officer, Chief Financial Officer and each of the three other most highly compensated
executive officers of the Company (collectively the Named Executive Officers) for services
rendered in all capacities to the Company during 2009, 2008 and 2007. The Company has not entered
into any employment agreements with any of the Named Executive Officers.
The compensation plans under which the grants in the following tables were made are generally
described in the Compensation Discussion and Analysis beginning on page 10 of this proxy statement,
and include the AAIP, a non-equity incentive plan, and the Incentive Plan, which provides for,
among other things, restricted stock grants.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
All |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Compensa- |
|
Compen- |
|
|
Name and |
|
|
|
|
|
Salary |
|
Bonus |
|
Awards |
|
Awards |
|
tion |
|
sation |
|
Total |
Principal Position |
|
Year |
|
($) |
|
($) 1 |
|
($) 2 |
|
($) |
|
($) 3 |
|
($) 4 |
|
($) |
Paul J. Sarvadi |
|
|
2009 |
|
|
|
683,800 |
|
|
|
|
|
|
|
776,718 |
|
|
|
|
|
|
|
557,981 |
|
|
|
421,637 |
|
|
|
2,440,136 |
|
CEO and Chairman of the Board |
|
|
2008 |
|
|
|
677,300 |
|
|
|
|
|
|
|
588,736 |
|
|
|
|
|
|
|
887,609 |
|
|
|
269,474 |
|
|
|
2,423,119 |
|
|
|
|
2007 |
|
|
|
640,385 |
|
|
|
|
|
|
|
425,450 |
|
|
|
|
|
|
|
536,764 |
|
|
|
87,158 |
|
|
|
1,689,757 |
|
Douglas S. Sharp |
|
|
2009 |
|
|
|
300,000 |
|
|
|
|
|
|
|
557,639 |
|
|
|
|
|
|
|
189,600 |
|
|
|
76,111 |
|
|
|
1,123,350 |
|
Chief Financial Officer, |
|
|
2008 |
|
|
|
297,500 |
|
|
|
|
|
|
|
567,650 |
|
|
|
|
|
|
|
283,040 |
|
|
|
81,763 |
|
|
|
1,229,953 |
|
SVP of Finance and Treasurer |
|
|
2007 |
|
|
|
284,308 |
|
|
|
|
|
|
|
425,068 |
|
|
|
|
|
|
|
223,661 |
|
|
|
61,652 |
|
|
|
994,689 |
|
|
Richard G. Rawson |
|
|
2009 |
|
|
|
398,000 |
|
|
|
|
|
|
|
716,891 |
|
|
|
|
|
|
|
290,540 |
|
|
|
174,563 |
|
|
|
1,579,994 |
|
President |
|
|
2008 |
|
|
|
394,538 |
|
|
|
|
|
|
|
543,008 |
|
|
|
|
|
|
|
469,336 |
|
|
|
98,917 |
|
|
|
1,505,799 |
|
|
|
|
2007 |
|
|
|
377,308 |
|
|
|
|
|
|
|
325,888 |
|
|
|
|
|
|
|
348,298 |
|
|
|
89,271 |
|
|
|
1,140,765 |
|
A. Steve Arizpe |
|
|
2009 |
|
|
|
398,000 |
|
|
|
|
|
|
|
743,731 |
|
|
|
|
|
|
|
296,908 |
|
|
|
166,566 |
|
|
|
1,605,205 |
|
Chief Operating Officer, |
|
|
2008 |
|
|
|
394,538 |
|
|
|
|
|
|
|
790,065 |
|
|
|
|
|
|
|
471,118 |
|
|
|
91,302 |
|
|
|
1,747,023 |
|
EVP of Client Services |
|
|
2007 |
|
|
|
377,308 |
|
|
|
|
|
|
|
629,301 |
|
|
|
|
|
|
|
322,476 |
|
|
|
107,822 |
|
|
|
1,436,907 |
|
|
Jay E. Mincks |
|
|
2009 |
|
|
|
363,000 |
|
|
|
|
|
|
|
743,731 |
|
|
|
|
|
|
|
225,786 |
|
|
|
116,727 |
|
|
|
1,449,244 |
|
EVP of Sales & Marketing |
|
|
2008 |
|
|
|
359,538 |
|
|
|
|
|
|
|
788,414 |
|
|
|
|
|
|
|
324,028 |
|
|
|
106,410 |
|
|
|
1,578,390 |
|
|
|
|
2007 |
|
|
|
340,385 |
|
|
|
|
|
|
|
609,488 |
|
|
|
|
|
|
|
242,260 |
|
|
|
92,337 |
|
|
|
1,284,470 |
|
|
|
|
1 |
|
Bonus amounts represent additional variable compensation awarded by the
Compensation Committee in excess of the amounts earned and awarded under the AAIP. |
|
2 |
|
The amounts in this column represent the dollar amount recognized for financial
statement reporting purposes with respect to the fair value of restricted stock granted in the
year indicated as well as prior years, in accordance with SFAS 123(R). Pursuant to SEC rules,
the amounts shown exclude the impact of estimated forfeitures related to service-based vesting
conditions. For restricted stock, fair value is calculated using the closing price of
Administaffs Common Stock on the date of grant. For additional information, refer to Note 7,
Incentive Plans, in the Notes to Consolidated Financial Statements included in Administaffs
Annual Report on Form 10-K for the year ended December 31, 2009 filed with the SEC on February
11, 2010. See the Grants of Plan-Based Awards Table on page 23 for information on awards made
in 2009. These amounts do not correspond to the actual value that will be realized by the
Named Executive Officer. |
|
3 |
|
Represents variable compensation earned and awarded by the Compensation Committee
under the AAIP. |
|
4 |
|
All other compensation in 2009 includes the following: Company-provided automobiles;
country club memberships; 401(k) matching contributions; dividends on restricted stock grants;
premiums for executive disability insurance; costs associated with the Chairmans Trip and
other travel and associated federal income taxes. The federal income taxes associated with
the Chairmans Trip and other travel paid by the Company on behalf of the executives were as
follows: Messrs. Sarvadi and Arizpe $9,163; Mr. Sharp $3,263; Mr. Mincks $5,742; and
Mr. Rawson $227. The 401(k) matching contributions made by the Company during 2009 for the
Named Executive Officers totaled $7,350 each. Dividends paid to Messrs. Sarvadi, Sharp,
Rawson, Arizpe and Mincks on restricted stock holdings totaled $33,410, $21,927, $30,117,
$28,210 and $28,210, respectively. The incremental cost of Messrs. Sarvadi, Arizpe and
Mincks use of a Company-leased vehicle was $27,442, $27,744 and $25,816, respectively. The
Company owns an aircraft that is used by its executives for business and, on occasion,
personal travel. In addition, Mr. Sarvadi uses the Companys aircraft to commute to his
residence in northern Texas. The executive officers also use the aircraft for certain other
business related entertainment travel for which they are not required to reimburse the
Company. The total incremental cost of such travel for Messrs. Sarvadi, Rawson and Arizpe,
including lost income tax deductions, was $295,080, $57,540 and $54,903 respectively. In the
instances where the aircraft is used for personal travel, the executive is required to
reimburse the Company for the associated incremental costs. The incremental cost for personal
use of Company aircraft is calculated at an hourly rate that takes into account variable costs
incurred as a result of the personal flight activity, including fuel, communications and
travel expenses for the flight crew. It excludes non-variable costs, such as regularly
scheduled inspections and maintenance that would have been incurred regardless of whether
there was any personal use of the aircraft. During 2009, Messrs. Sarvadi and Rawson
reimbursed the Company $96,996 and $20,643, respectively, for personal travel costs. |
22
GRANTS OF PLAN-BASED AWARDS
The following table provides information about equity and non-equity awards granted to the
Named Executive Officers in 2009.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Grant Date |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
Fair |
|
|
|
|
|
|
Estimated Possible Payouts |
|
Stock Awards: |
|
Value of |
|
|
|
|
|
|
Under Non-Equity Incentive |
|
Number of |
|
Stock and |
|
|
|
|
|
|
Plan Awards 1 |
|
Shares of Stock |
|
Option |
|
|
|
|
|
|
Threshold |
|
Target |
|
Maximum |
|
or Units |
|
Awards |
Name |
|
Grant Date |
|
($) |
|
($) |
|
($) |
|
(#) 2 |
|
($) 3 |
Paul J. Sarvadi |
|
|
N/A |
|
|
|
410,280 |
|
|
|
820,560 |
|
|
|
1,559,064 |
|
|
|
|
|
|
|
|
|
|
|
|
2/12/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
28,000 |
|
|
|
580,160 |
|
Douglas S. Sharp |
|
|
N/A |
|
|
|
120,000 |
|
|
|
240,000 |
|
|
|
384,000 |
|
|
|
|
|
|
|
|
|
|
|
|
2/12/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
414,400 |
|
Richard G. Rawson |
|
|
N/A |
|
|
|
199,000 |
|
|
|
398,000 |
|
|
|
676,600 |
|
|
|
|
|
|
|
|
|
|
|
|
2/12/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
25,000 |
|
|
|
518,000 |
|
A. Steve Arizpe |
|
|
N/A |
|
|
|
199,000 |
|
|
|
398,000 |
|
|
|
676,600 |
|
|
|
|
|
|
|
|
|
|
|
|
2/12/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
25,000 |
|
|
|
518,000 |
|
Jay E. Mincks |
|
|
N/A |
|
|
|
181,500 |
|
|
|
363,000 |
|
|
|
617,000 |
|
|
|
|
|
|
|
|
|
|
|
|
2/12/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
25,000 |
|
|
|
518,000 |
|
|
|
|
1 |
|
These amounts represent the threshold, target
and maximum amounts payable to each executive under the AAIP for 2009. The
AAIP is described in detail in the section entitled Compensation Disclosure
and Analysis. |
|
2 |
|
These amounts represent the number of shares
of restricted stock granted to each executive under the Incentive Plan during
2009. The Incentive Plan is described in detail in the section entitled
Compensation Disclosure and Analysis. |
|
3 |
|
These amounts represent the full grant date
fair value of restricted stock granted to each executive during 2009. For
restricted stock, fair value is calculated using the closing price of
Administaffs Common Stock on the date of grant. For the relevant assumptions
used to determine the valuation of our stock awards, refer to Note 7, Employee
Incentive Plans, in the Notes to Consolidated Financial Statements included in
our 2009 Annual Report on Form 10-K for the year ended December 31, 2009 filed
with the Securities and Exchange Commission on February 11, 2010. The terms of
the stock awards provide for three-year vesting and the payment of dividends on
all unvested shares. Executives are required to pay the par value ($0.01) of
each share at or near the date of grant. |
23
OUTSTANDING EQUITY AWARDS FOR FISCAL YEAR 2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
Number of Securities |
|
|
|
|
|
|
|
|
|
|
|
|
|
Market Value of |
|
|
Underlying |
|
|
|
|
|
|
|
|
|
Number of Shares or |
|
Shares or Units of |
|
|
Unexercised Options |
|
Option Exercise |
|
|
|
|
|
Units of Stock That |
|
Stock That Have Not |
|
|
(#) |
|
Price |
|
Option Expiration |
|
Have Not Vested |
|
Vested |
Name |
|
Exercisable |
|
($) |
|
Date |
|
(#) |
|
($) 1 |
Paul J. Sarvadi |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
62,334 |
2 |
|
|
1,470,459 |
|
|
|
|
2 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
34,091 |
|
|
|
17.17 |
|
|
|
4/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
50,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
50,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
Douglas S. Sharp |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
39,667 |
3 |
|
|
935,745 |
|
|
|
|
1 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
5,000 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
6,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
Richard G. Rawson |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
56,001 |
4 |
|
|
1,321,064 |
|
|
|
|
2 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
17,800 |
|
|
|
17.17 |
|
|
|
4/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
A. Steve Arizpe |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
50,667 |
5 |
|
|
1,195,235 |
|
|
|
|
20,000 |
|
|
|
9.03 |
|
|
|
10/01/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
46,700 |
|
|
|
11.79 |
|
|
|
10/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
19,998 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
17,500 |
|
|
|
17.17 |
|
|
|
4/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
Jay E. Mincks |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
50,667 |
5 |
|
|
1,195,235 |
|
|
|
|
2 |
|
|
|
14.69 |
|
|
|
5/07/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
15,100 |
|
|
|
17.17 |
|
|
|
4/01/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
14,444 |
|
|
|
18.00 |
|
|
|
3/15/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
19.93 |
|
|
|
4/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
20,000 |
|
|
|
23.48 |
|
|
|
10/02/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
43.69 |
|
|
|
9/15/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
Based on the closing price of $23.59 of
Administaffs Common Stock on December 31, 2009. |
|
2 |
|
Stock awards vest as follows 13,333 on
February 8, 2010; 13,334 on February 8, 2011; 7,667 on March 1, 2010; 9,333 on
February 12, 2010; 9,333 on February 12, 2011; and 9,334 on February 12, 2012. |
|
3 |
|
Stock awards vest as follows 7,333 on
February 8, 2010; 7,334 on February 8, 2011; 5,000 on March 1, 2010; 6,666 on
February 12, 2010; 6,667 on February 12, 2011; and 6,667 on February 12, 2012. |
|
4 |
|
Stock awards vest as follows 11,667 on
February 8, 2010; 11,667 on February 8, 2011; 7,667 on March 1, 2010; 8,333 on
February 12, 2010, 8,333 on February 12, 2011; and 8,334 on February 12, 2012. |
|
5 |
|
Stock awards vest as follows 9,333 on
February 8, 2010; 9,334 on February 8, 2011; 7,000 on March 1, 2010; 8,333 on
February 12, 2010; 8,333 on February 12, 2011; and 8,334 on February 12, 2012. |
24
OPTION EXERCISES AND STOCK VESTED TABLE FOR FISCAL YEAR 2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
Number of |
|
Value Realized |
|
Shares |
|
Value Realized |
|
|
Shares Acquired |
|
on |
|
Acquired on |
|
on |
|
|
on Exercise |
|
Exercise |
|
Vesting |
|
Vesting |
Name |
|
(#) |
|
($) 1 |
|
(#) |
|
($) 2 |
Paul J. Sarvadi |
|
|
|
|
|
|
|
|
|
|
21,000 |
|
|
|
464,449 |
|
Douglas S. Sharp |
|
|
20,000 |
|
|
|
166,560 |
|
|
|
17,333 |
|
|
|
402,675 |
|
Richard G. Rawson |
|
|
15,678 |
|
|
|
248,653 |
|
|
|
19,333 |
|
|
|
425,024 |
|
A. Steve Arizpe |
|
|
13,096 |
|
|
|
202,661 |
|
|
|
23,667 |
|
|
|
550,493 |
|
Jay E. Mincks |
|
|
|
|
|
|
|
|
|
|
23,667 |
|
|
|
550,493 |
|
|
|
|
1 |
|
Represents the difference between the market price of the Companys Common Stock
at the time of exercise and the exercise price of the options, multiplied by the number of
options exercised. |
|
2 |
|
Represents the value of the shares on the vesting date based on the prior days
closing price of the Companys Common Stock. |
SECURITIES RESERVED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets forth information about Administaffs Common Stock that
may be issued under all of the Companys existing equity compensation plans as of December 31, 2009
(in thousands, except price per share amounts):
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
Number of Securities to be |
|
Weighted Average |
|
Securities |
|
|
Issued upon Exercise of |
|
Exercise Price of |
|
Remaining |
|
|
Outstanding Options, |
|
Outstanding Options, |
|
Available for Future |
|
|
Warrants and Rights |
|
Warrants and Rights |
|
Issuance |
Plan Category |
|
(#) |
|
($) |
|
(#) |
Equity compensation
plans approved by
security
holders 1,2 |
|
|
889 |
|
|
|
24.53 |
|
|
|
1,374 |
3 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity compensation
plan not approved
by security holders
4 |
|
|
520 |
|
|
|
28.56 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
1,409 |
|
|
|
26.02 |
|
|
|
1,374 |
|
|
|
|
1 |
|
The Administaff, Inc. 1997 Incentive Plan
(which expired on April 24, 2005), the Incentive Plan and the Administaff, Inc.
2008 Employee Stock Purchase Plan have been approved by the Companys
stockholders. |
|
2 |
|
Shares of Common Stock may be issued
pursuant to the Administaff, Inc. 2008 Employee Stock Purchase Plan (2008
ESPP), which enables eligible employees of the Company to purchase Administaff
Common Stock at a 5% discount to the purchase date market value through payroll
deductions. Currently there are four three-month periods per year (offering
periods) during which contributions may be made. After the end of each
offering period, shares of Common Stock are purchased by the 2008 ESPP.
Participants may enroll during open enrollment periods held prior to each new
offering period, may decrease their payroll deductions up to two times
(including discontinuation), but may not increase their payroll deductions
during the course of an offering period. The Company pays all expenses of the
2008 ESPP other than brokerage commissions for sales. The 2008 ESPP was
approved by stockholders in May 2008. |
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3 |
|
The securities remaining available for
issuance under the Incentive Plan may be issued in the form of stock options,
performance awards, stock awards (including restricted stock), phantom stock
awards, stock appreciation rights, and other stock-based awards. |
|
4 |
|
The Administaff Nonqualified Stock Option Plan
was not approved by stockholders. For a description of the material features
of the Nonqualified Stock Option Plan, see Note 7 in the Notes to Consolidated
Financial Statements included in the Companys Form 10-K for the year ended
December 31, 2009. Although there are approximately 640,000 unissued shares in
the Nonqualified Stock Option Plan, no new shares will be issued under the
Nonqualified Stock Option Plan pursuant to stockholder approval of an amendment
to the Incentive Plan during 2006. |
25
POTENTIAL PAYMENTS UPON TERMINATION OR CHANGE OF CONTROL
We have no employment agreements or severance policies in place for our executive officers.
In 2005, the Company accelerated the vesting of all stock options and none have been granted since
that time; therefore, there are no unvested outstanding stock options. Our incentive plans provide
that all restricted stock becomes immediately fully vested upon a change in control or upon
termination due to disability or death, provided the holder has been in continuous employment
since the award date. Unvested shares of restricted stock are forfeited upon termination for any
reason other than disability or death. The number of shares and market value of the restricted
stock that would automatically vest for each Named Executive Officer upon a change of control or
termination due to death or disability, based on the closing price of our Common Stock on December
31, 2009, is set forth in the Outstanding Equity Awards for Fiscal Year 2009 table on page 24 of
this proxy statement, under the captions Number of Shares or Units of Stock That Have Not Vested
and Market Value of Shares or Units of Stock That Have Not Vested.
DIRECTOR COMPENSATION
The Company uses a combination of cash and stock-based compensation to attract and retain
qualified candidates to serve on the Board of Directors. Non-employee directors of the Company
were compensated for 2009 as shown in the table below. Directors who are employees of the Company
receive no additional compensation for serving on the Board of Directors.
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Nominating |
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Finance, Risk |
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and Corporate |
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Compensation |
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Management and |
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Governance |
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Board |
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Committee |
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Audit Committee |
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Committee |
Annual retainers |
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$ |
35,000 |
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$ |
3,000 |
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$ |
3,000 |
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None |
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Annual Committee
Chair Fees |
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N/A |
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$ |
8,000 |
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$ |
10,000 |
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$ |
3,000 |
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Meeting Fees |
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$2,000 in person |
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$1,500 in person 1 |
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$1,500 in person 1 |
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None |
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$1,000 telephonically |
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$750 telephonically |
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$750 telephonically |
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1 |
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These fees are also paid to the Chairman for meetings attended with the Companys
management or auditors between regular meetings. |
Each non-employee director is also reimbursed for reasonable expenses incurred in serving
as a director. All compensation, except for reimbursement of actual expenses, can be taken in cash
or Common Stock, at the directors option.
Pursuant to the Incentive Plan, each person who is initially appointed or elected as a
director of the Company receives a grant of shares of restricted Common Stock on the date of
election or appointment with an aggregate fair market value, determined based on the closing price
of the Common Stock on the date prior to the date of grant, of $75,000, rounded up to the next
higher whole share amount in the case of a fractional share amount, and such restricted Common
Stock vests as to one-third of the shares on each anniversary of its grant date. If a director
terminates his or her service as a member of the Board, his or her unvested portion of such
restricted stock award, if any, shall terminate immediately on such termination date, unless such
termination of service is due to death or disability, in which event the unvested portion of such
restricted stock award shall become 100% vested on such termination date.
In addition, on the date of each annual meeting of stockholders, each non-employee director
receives either a grant of unrestricted shares of Common Stock with an aggregate fair market value
determined based on the closing price of the Common Stock on the date prior to the date of grant,
of $75,000, or an immediately vested and exercisable option to purchase a number of shares of
Common Stock that had an aggregate value, determined the date prior to the date of grant, of
$75,000, calculated using the valuation methodology most recently utilized by the Company for
purposes of financial statement reporting. In 2009, four non-employee directors elected to
receive unrestricted shares of Common Stock and two non-employee directors elected to receive an
immediately vested and exercisable option to purchase shares of Common Stock. The awards were
rounded up to the next higher whole share amount in the case of a fractional share amount.
26
DIRECTOR COMPENSATION TABLE
The table below summarizes the compensation paid by the Company to non-employee directors
during the fiscal year ended December 31, 2009.
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Fees Earned or |
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All Other |
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Paid in Cash |
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Stock Awards |
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Option Awards |
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Compensation |
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Total |
Name |
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($) |
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($) 1 |
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($) 2 |
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($) 3 |
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($) |
Michael W. Brown |
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50,750 |
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68,755 |
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119,505 |
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Jack M. Fields, Jr. |
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51,000 |
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68,783 |
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963 |
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120,746 |
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Eli Jones |
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61,500 |
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68,755 |
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130,255 |
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Paul S. Lattanzio |
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53,250 |
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|
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68,783 |
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|
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|
|
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963 |
|
|
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122,996 |
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Gregory E. Petsch |
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56,500 |
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|
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68,783 |
|
|
|
|
|
|
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963 |
|
|
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126,246 |
|
Austin P. Young |
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69,500 |
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|
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68,783 |
|
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963 |
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139,246 |
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1 |
|
Represents the dollar amount recognized for financial statement reporting
purposes with respect to 2009 for the fair value of stock awards made to directors during
2009, based on the closing price of Administaffs Common Stock on the date of grant. In the
case of annual director equity awards that do not contain vesting or other restrictions,
Administaff recognizes the entire fair value for financial statement reporting purposes in the
year that the grant is made. |
|
2 |
|
Represents the dollar amount recognized for financial statement reporting purposes
with respect to 2009 for the fair value of option awards made to directors during 2009, in
accordance with SFAS 123(R). As of December 31, 2009, outstanding option awards for Mr.
Brown, Mr. Fields, Dr. Jones, Mr. Lattanzio, Mr. Petsch and Mr. Young were 20,200, 6,517,
6,183, 15,000, 15,000 and 22,500, respectively. |
|
3 |
|
All Other Compensation represents dividends paid on stock awards granted in 2009. |
REPORT OF THE FINANCE, RISK MANAGEMENT AND AUDIT COMMITTEE
The Finance, Risk Management and Audit Committee has been appointed by the Board of Directors
to assist the Board in fulfilling its responsibility to oversee the financial affairs, risk
management, accounting and financial reporting processes, and audits of the financial statements of
the Company. We operate under a written charter adopted by the Board of Directors and reviewed
annually by us. We have furnished the following report for 2009.
We have reviewed and discussed the Companys consolidated audited financial statements as of
and for the year ended December 31, 2009 with management and the independent auditor. We discussed
with the independent auditor the matters required to be discussed by Statement on Auditing
Standards No. 61, (Communication with Audit Committees), as currently in effect.
We received from the independent auditor the written disclosures and letter required by the
Public Company Accounting Oversight Board Ethics and Independence Rule 3526, as currently in
effect, and we discussed with the independent auditor its independence. We also considered the
compatibility of the provision of non-audit services with the independent auditors independence.
Based on our reviews and discussions referred to above, we recommended that the Board of
Directors include the audited consolidated financial statements in the Companys annual report on
Form 10-K for the year ended December 31, 2009 for filing with the Securities and Exchange
Commission.
THE FINANCE, RISK MANAGEMENT AND AUDIT COMMITTEE
Austin P. Young, Chairman
Michael W. Brown
Paul S. Lattanzio
27
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange
Act), requires the Companys directors and officers, and persons who own more than 10% of the
Common Stock, to file initial reports of ownership and reports of changes in ownership (Forms 3, 4,
and 5) of Common Stock with the Securities and Exchange Commission and the New York Stock Exchange.
Officers, directors and greater than 10% stockholders are required by Securities and Exchange
Commission regulations to furnish the Company with copies of all such forms that they file.
Based solely on review of the copies of such reports furnished to the Company and written
representations that no other reports were required, the Company believes that all Section 16(a)
reports with respect to the year ended December 31, 2009, applicable to its officers, directors and
greater than 10% beneficial owners, were timely filed, except that Dr. Jones inadvertently did not
file three reports on Form 5 for each of the fiscal years ended 2006, 2007 and 2008, covering a
total of 120.915 shares in nine transactions, pursuant to an automatic dividend reinvestment option
exercised by him with respect to his brokerage account. A Form 4 reporting these transactions has
been subsequently filed.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
The Finance, Risk Management and Audit Committee has adopted a statement of policy and
procedures with respect to related party transactions covering the review, approval or ratification
of transactions involving the Company and Related Parties (generally, directors and executive
officers and their immediate family members and 5% stockholders). The policy currently covers
transactions in which the Company and any Related Party are participants and in which the Related
Party has a material interest, other than transactions involving an amount equal to or less than
$50,000 (individually or when aggregated with all similar transactions) and not involving
non-employee directors. The policy generally requires that such transactions be approved by the
Finance, Risk Management and Audit Committee in advance of the consummation or material amendment
of the transaction. Under the policy, prior to entering into a related party transaction, full
disclosure of all of the facts and circumstances relating to the transaction must be made to the
Finance, Risk Management and Audit Committee, which will approve such transaction only if it is in,
or is not inconsistent with, the best interests of the Company and its stockholders. In the event
a transaction is not identified as a related party transaction in advance, it will be submitted
promptly to the Finance, Risk Management and Audit Committee or the Chairman thereof, and such
committee or Chairman, as the case may be, will evaluate the transaction and evaluate all options,
including but not limited to ratification, amendment or termination of the transaction.
A significant component of our marketing strategy is the title sponsorship of the Administaff
Small Business Classic (Administaff Classic), a Champions PGA tour event held annually in
Houston, Texas. Consistent with other PGA golf tournaments, the Administaff Classic benefits and
is managed by a non-profit organization, Augusta Pines, Inc. (Augusta). In connection with the
Companys sponsorship, Mr. Jay E. Mincks, Executive Vice President of Sales and Marketing, was
elected Chairman of Augusta. During 2009, the Company paid Augusta $2.7 million in sponsorship and
tournament related expenses, as well as an additional $863,000 in other event sponsorships and
charitable contributions.
We provide PEO-related services to certain entities that are owned by, or have board members
that are, Related Parties. These Related Parties include Mr. Paul J. Sarvadi, Mr. Richard G.
Rawson, Mr. Jay E. Mincks, and Mr. Jack M. Fields, Jr. or members of their families. The PEO
service fees paid by such entities are at amounts that are within the pricing range of other
unrelated clients of ours. During 2009, such client companies paid the Company the following
service fees, which are presented net of the associated payroll costs:
|
|
|
|
|
|
|
|
|
Related Party |
|
Net Service Fees / (Payroll Costs) |
Mr. Sarvadi (3 client companies) |
|
$ |
176,968 |
|
|
$ |
(453,386 |
) |
Mr. Rawson (3 client companies) |
|
$ |
358,178 |
|
|
$ |
(1,259,168 |
) |
Mr. Mincks (1 client company) |
|
$ |
192,831 |
|
|
$ |
(248,085 |
) |
Mr. Fields (2 client companies) |
|
$ |
168,539 |
|
|
$ |
(617,243 |
) |
We made charitable contributions to non-profit organizations for which certain Related Parties
serve as members of their Board of Directors. These Related Parties include: Messrs. Sarvadi,
Rawson, Arizpe and Mincks.
28
PROPOSAL NUMBER 2:
RATIFICATION OF APPOINTMENT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS
General
The Finance, Risk Management and Audit Committee has appointed the firm of Ernst &
Young LLP as the Companys independent certified public accountants for the year ending December
31, 2010, subject to ratification by the Companys stockholders. Ernst & Young has served as the
Companys independent certified public accountants since 1991. Representatives of Ernst & Young
are expected to be present at the Annual Meeting of Stockholders and will have an opportunity to
make a statement, if they desire to do so, and to respond to appropriate questions from those
attending the meeting.
Fees of Ernst & Young LLP
Ernst & Youngs fees for professional services totaled $816,565 for 2009 and $881,023 for
2008. During 2009 and 2008, Ernst & Youngs fees for professional services included the following:
|
|
|
Audit Fees fees for audit services, which relate to the consolidated audit,
internal control audit in compliance with Sarbanes-Oxley Section 404, quarterly
reviews, subsidiary audits and related matters were $622,488 in 2009 and $678,625 in
2008. |
|
|
|
|
Audit-Related Fees fees for audit-related services, which consisted primarily
of the SAS 70 report, the retirement plan audits, and quarterly agreed-upon procedures
were $191,677 in 2009 and $199,998 in 2008. |
|
|
|
|
Tax Fees there were no fees for tax services in 2009 or in 2008. |
|
|
|
|
All Other Fees there were fees of $2,400 in both 2009 and 2008, which were
annual subscription fees for Administaffs use of Ernst and Youngs online research
databases and other research tools. |
The Finance, Risk Management and Audit Committee reviewed the non-audit services
provided to the Company and considered whether Ernst & Youngs provision of such services was
compatible with maintaining its independence.
Finance, Risk Management and Audit Committee Pre-Approval Policy for Audit and Non-Audit Services
The Finance, Risk Management and Audit Committee has established a policy that requires
pre-approval of the audit and non-audit services performed by the independent auditor. Unless a
service proposed to be provided by the independent auditors has been pre-approved by the Finance,
Risk Management and Audit Committee under its pre-approval policies and procedures, it will require
specific pre-approval of the engagement terms by the Finance, Risk Management and Audit Committee.
Under the policy, pre-approved service categories are generally provided for up to 12 months and
must be detailed as to the particular services provided and sufficiently specific and objective so
that no judgments by management are required to determine whether a specific service falls within
the scope of what has been pre-approved. In connection with any pre-approval of services, the
independent auditor is required to provide detailed back-up documentation concerning the specific
services to be provided.
The Finance, Risk Management and Audit Committee may delegate pre-approval authority to one or
more of its members, including a subcommittee of the Finance, Risk Management and Audit Committee.
The member or members to whom such authority is delegated shall report any pre-approval actions
taken by them to the Finance, Risk Management and Audit Committee at its next scheduled meeting.
The Finance, Risk Management and Audit Committee does not delegate to management any of its
responsibilities to pre-approve services performed by the independent auditor.
None of the services related to the Audit-Related Fees or Other Fees described above were
approved by the Finance, Risk Management and Audit Committee pursuant to the waiver of pre-approval
provisions set forth in applicable rules of the Securities and Exchange Commission.
29
Required Affirmative Vote
If the votes cast in person or by proxy at the 2010 Annual Meeting of Stockholders
in favor of this proposal exceed the votes cast opposing the proposal, the appointment of Ernst &
Young LLP as the Companys independent certified public accountants for the year ending December
31, 2010, will be ratified. If the appointment of Ernst & Young is not ratified, the Finance, Risk
Management and Audit Committee will reconsider the appointment.
THE BOARD OF DIRECTORS AND THE FINANCE, RISK MANAGEMENT AND AUDIT COMMITTEE RECOMMEND THAT
STOCKHOLDERS VOTE FOR THE RATIFICATION OF APPOINTMENT OF ERNST & YOUNG LLP AS THE COMPANYS
INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS, AND PROXIES EXECUTED AND RETURNED WILL BE SO VOTED UNLESS
CONTRARY INSTRUCTIONS ARE INDICATED THEREON.
ADDITIONAL INFORMATION
Delivery of Proxy Statement
The Securities and Exchange Commission has adopted rules that permit companies and
intermediaries (e.g., brokers) to satisfy the delivery requirements for proxy statements with
respect to two or more security holders sharing the same address by delivering a single proxy
statement addressed to those security holders. This process, which is commonly referred to as
householding, potentially means extra convenience for securityholders and cost savings for
companies. This year, a number of brokers with accountholders who are Administaff stockholders
will be householding the Companys proxy materials. A single proxy statement will be delivered to
multiple stockholders sharing an address unless contrary instructions have been received from the
affected stockholder. Once you have received notice from your broker that they will be
householding communications to your address, householding will continue until you are notified
otherwise or until you revoke your consent. If, at any time, you no longer wish to participate in
householding and would prefer to receive a separate proxy statement, please notify your broker and
direct your written request to Administaff, Inc., Attention: Ruth Saler, Investor Relations
Administrator, 19001 Crescent Springs Drive, Kingwood, Texas 77339 or contact Ruth Saler at
800-237-3170. The Company will promptly deliver a separate copy to you upon request.
Stockholder Proposals for 2010 Annual Meeting
In order for director nominations and stockholder proposals to have been properly
submitted for presentation at the 2010 Annual Meeting of Stockholders, notice must have been
received by the Company between the dates of October 31, 2009, and November 30, 2009. The Company
received no such notice, and no stockholder director nominations or proposals will be presented at
the Annual Meeting of Stockholders.
Stockholder Proposals for 2011 Proxy Statement
Any proposal of a stockholder intended to be considered for inclusion in the
Companys proxy statement for the 2011 Annual Meeting of Stockholders must be received at the
Companys principal executive offices no later than the close of business on November 17, 2010.
Advance Notice Required for Stockholder Nominations and Proposals
The Bylaws of the Company require timely advance written notice of stockholder nominations of
director candidates and of any other proposals to be presented at an annual meeting of
stockholders. Notice will be considered timely for the Annual Meeting of Stockholders to be held
in 2011 if it is received not later than the close of business on November 17, 2010, and not
earlier than the close of business on October 18, 2010. In addition, the Bylaws require that such
written notice set forth: (a) for each person whom the stockholder proposes to nominate for
election, all information relating to such person that is required to be disclosed in solicitations
of proxies for election of directors, or as otherwise required, in each case pursuant to Regulation
14A under the Exchange Act, including, without limitation, such persons written consent to be
named in the proxy statement as a nominee and to serve as a director if elected; and (b) as to such
stockholder: (i) the name and address, as they appear on the Companys books, of such stockholder;
(ii) the class and number of shares of the
30
Companys capital stock that are beneficially owned by such stockholder; and (iii) a
description of all agreements, arrangements or understandings between such stockholder and each
such person that such stockholder proposes to nominate as a director and any other person or
persons (naming such person or persons) pursuant to which the nomination or nominations are to be
made by such stockholder.
In the case of other proposals by stockholders at an annual meeting, the Bylaws require that
such written notice set forth as to each matter such stockholder proposes to bring before the
annual meeting: (a) a brief description of the business desired to be brought before the annual
meeting; (b) the reasons for conducting such business at the annual meeting; (c) the name and
address, as they appear on the Companys books, of such stockholder; (d) the class and number of
shares of the Companys stock that is beneficially owned by such stockholder; and (e) any material
interest of such stockholder in such business.
FINANCIAL INFORMATION
A copy of the Companys Annual Report on Form 10-K for the Year Ended December 31, 2009, as
filed with the Securities Exchange Commission, including any financial statements and schedules and
exhibits thereto, may be obtained without charge by written request to Ruth Saler, Investor
Relations Administrator, Administaff, Inc., 19001 Crescent Springs Drive, Kingwood, Texas
77339-3802.
By Order of the Board of Directors
Daniel D. Herink
Senior Vice President of Legal,
General Counsel and Secretary
March 17, 2010
Kingwood, Texas
31
YOUR VOTE IS IMPORTANT. PLEASE VOTE TODAY.
We encourage you to take advantage of Internet or telephone voting.
Both are available 24 hours a day, 7 days a week.
Internet and telephone voting are available through 11:59 PM Eastern Time the day prior to the
shareholder meeting date.
INTERNET
http://www.proxyvoting.com/asf
Use the Internet to vote your proxy. Have your proxy card in hand when you access the web site.
OR
TELEPHONE
1-866-540-5760
Use any touch-tone telephone to vote your proxy. Have your proxy card in hand when you call.
If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy card.
To vote by mail, mark, sign and date your proxy card and return it in the enclosed postage-paid
envelope.
Your Internet or telephone vote authorizes the named proxies to vote your shares in the same manner
as if you marked, signed and returned your proxy card.
68418
▼ FOLD AND DETACH HERE ▼
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Please mark your votes as
indicated in this example
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FOR
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WITHHOLD
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*EXCEPTIONS
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1. ELECTION OF DIRECTORS
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Nominees: |
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01 Jack M. Fields, Jr.
02 Paul S. Lattanzio
03 Richard G. Rawson
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¨
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¨
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¨
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2. |
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To ratify the
appointment of
Ernst & Young LLP
as the Companys
independent
certified public
accountants for the
year 2010. |
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(INSTRUCTIONS: To withhold authority to vote for any individual
nominee, mark the Exceptions box above and write that nominees
name in the space provided below.) |
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Mark Here for
Address Change
or Comments
SEE REVERSE
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¨ |
NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney,
executor, administrator, trustee or guardian, please give full title as such.
You can now access your Administaff, Inc. account online.
Access your Administaff, Inc. account online via Investor ServiceDirect® (ISD).
BNY Mellon Shareowner Services, the transfer agent for Administaff, Inc., now makes it easy and
convenient to get current information on your shareholder account.
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View account status
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View payment history for dividends |
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View certificate history
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Make address changes |
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View book-entry information
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Obtain a duplicate 1099 tax form |
Visit us on the web at http://www.bnymellon.com/shareowner/isd
For Technical Assistance Call 1-877-978-7778 between 9am-7pm
Monday-Friday Eastern Time
Investor ServiceDirect®
Available 24 hours per day, 7 days per week
TOLL FREE NUMBER: 1-800-370-1163
Choose MLinkSM for fast, easy and secure 24/7 online access to your future proxy
materials, investment plan statements, tax documents and more. Simply log on to Investor
ServiceDirect® at www.bnymellon.com/shareowner/isd where step-by-step instructions will
prompt you through enrollment.
▼ FOLD AND DETACH HERE ▼
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PROXY
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THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
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PROXY |
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For the Annual Meeting of Stockholders of |
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ADMINISTAFF, INC. |
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To be Held on April 19, 2010 |
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The undersigned hereby appoints Paul J. Sarvadi and Daniel D. Herink, or either of them, as
the lawful agents and proxies of the undersigned (with all the powers the undersigned would possess
if personally present, including full power of substitution), and hereby authorizes them to
represent and to vote, as designated on the reverse side, all the shares of Common Stock of
Administaff, Inc. held of record by the undersigned on February 22, 2010, at the Annual Meeting of
Stockholders of Administaff, Inc., to be held at the Companys Corporate Headquarters, Centre I in
the Auditorium, located at 22900 Hwy. 59 N. (Eastex Freeway), Kingwood, Texas on April 19, 2010 at
11:00 a.m., Central Daylight Saving Time, or any reconvened meeting after an adjournment thereof.
It is understood that when properly executed, this proxy will be voted in the manner directed
herein by the undersigned Stockholder.
Where no choice is specified by the Stockholder, the proxy will be voted FOR the Proposals 1 and
2, and in the discretion of the persons named herein on all other matters that may properly come
before the Annual Meeting.
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Address Change/Comments |
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(Mark the corresponding box on the reverse side)
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BNY MELLON SHAREOWNER SERVICES
P.O. BOX 3550
SOUTH HACKENSACK, NJ 07606-9250
(Continued and to be marked, dated and signed, on the other side)
68418