def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. __)
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material under Rule 14a-12 |
NCI BUILDING SYSTEMS, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Title of each class of securities to which transaction applies:
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Aggregate number of securities to which transaction applies: |
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Per unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and
state how much it was determined): |
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(4) |
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Proposed maximum aggregate value of transaction: |
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Total fee paid: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided
by Exchange Act Rule 0-11(a)(2) and identify the filing for
which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the
Form or Schedule and the date of its filing. |
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Amount Previously Paid: |
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Form, Schedule or Registration Statement No.: |
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Filing Party: |
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Date Filed: |
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January 14, 2011
Dear Stockholder:
You are cordially invited to attend the Annual Meeting of Stockholders of NCI Building
Systems, Inc. to be held at 10:00 a.m. on Friday, February 18, 2011, at the NCI Conference Center
located at 7313 Fairview, Houston, Texas 77041. At this meeting you will be asked to:
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Proposal 1: elect the three (3) Class III directors named in the
accompanying proxy statement to serve until the 2014 Annual Meeting of Stockholders or
until their respective successors have been elected and shall have qualified; |
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(2) |
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Proposal 2: provide an advisory vote on executive compensation; |
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Proposal 3: provide an advisory vote on the frequency of the advisory vote
on executive compensation; |
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(4) |
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Proposal 4: ratify the appointment of Ernst & Young LLP as NCI Building
Systems, Inc.s independent registered public accounting firm for fiscal 2011; and |
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Transact such other business as may properly come before the Annual Meeting
of Stockholders or any reconvened meeting following any adjournment or postponement
thereof. |
It is important that your shares be represented at the Annual Meeting of Stockholders.
Therefore, whether or not you expect to attend in person, please sign and date the enclosed proxy
and return it in the enclosed envelope or submit your proxy using the telephone or Internet
procedures that may be provided to you at your earliest convenience. Please note that using any of
these methods will not prevent you from attending the meeting and voting in person.
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Very truly yours, |
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Norman C. Chambers
Chairman of the Board, President
and Chief Executive Officer |
NCI BUILDING SYSTEMS, INC.
10943 North Sam Houston Parkway West
Houston, Texas 77064
NOTICE OF
ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD FEBRUARY 18, 2011
The Annual Meeting of Stockholders of NCI Building Systems, Inc. will be held at the NCI
Conference Center located at 7313 Fairview, Houston, Texas 77041, on February 18, 2011, at 10:00
a.m. The Annual Meeting of Stockholders will be held for the following purposes:
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Proposal 1: the election of the three (3) Class III directors named in the
accompanying proxy statement to serve until the 2014 Annual Meeting of Stockholders or
until their respective successors have been elected and shall have qualified; |
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Proposal 2: to hold an advisory vote on executive compensation; |
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Proposal 3: to hold an advisory vote on the frequency of the advisory vote on
executive compensation; |
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Proposal 4: ratification of the appointment of Ernst & Young LLP as NCI
Building Systems, Inc.s independent registered public accounting firm for fiscal 2011;
and |
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5. |
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The transaction of such other business as may properly come before the Annual
Meeting of Stockholders or any reconvened meeting following any adjournment or
postponement thereof. |
Only stockholders of record at the close of business on January 11, 2011 are entitled to
notice of, and to vote at, the meeting or any reconvened meeting following any adjournment or
postponement thereof.
We believe that it is desirable that as large a proportion as possible of the stockholders
interests be represented at our Annual Meeting. Whether or not you plan to attend our Annual
Meeting, we request that you properly date and sign the enclosed form of proxy and promptly return
it to us using the enclosed addressed and stamped envelope. If you are present at the meeting and
wish to do so, you may revoke the proxy and vote in person. If, however, you hold your shares
through a nominee or broker, you must obtain a signed proxy from the broker in order to be able to
vote in person.
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By order of the Board of Directors, |
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Todd R. Moore |
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Executive Vice President, General Counsel
and Corporate Secretary |
January 14, 2011
Important Notice Regarding the Availability of
Proxy Materials for the Stockholder Meeting To Be Held February 18, 2011
The Notice of Annual Meeting of Stockholders, our Proxy Statement, and Annual Report to
Stockholders are available at www.ncilp.com.
PROXY STATEMENT
FOR
ANNUAL MEETING OF STOCKHOLDERS
To Be Held February 18, 2011
TABLE OF CONTENTS
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iii
NCI BUILDING SYSTEMS, INC.
10943 North Sam Houston Parkway West
Houston, Texas 77064
(281) 897-7788
PROXY STATEMENT
FOR
ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD February 18, 2011
This proxy statement is furnished to stockholders of NCI Building Systems, Inc. (NCI,
we, and us) in connection with the solicitation of proxies to be used at our Annual Meeting of
Stockholders (the Annual Meeting) to be held February 18, 2011. By granting a proxy, you
authorize the persons named in the proxy to represent you and vote your shares at the Annual
Meeting. Those persons will also be authorized to vote your shares to adjourn the Annual Meeting
from time to time and to vote your shares at any adjournments or postponements of the Annual
Meeting.
If you give a proxy on the enclosed form, or by telephone or the Internet, you may revoke it
at any time before it is exercised at the Annual Meeting by (1) delivering written notice of
revocation to the Corporate Secretary of NCI, (2) signing, dating, and delivering to the Corporate
Secretary of NCI a later dated proxy at our principal executive offices, which are located at 10943
North Sam Houston Parkway West, Houston, Texas 77064, or (3) attending and voting in person by
completing a ballot at the Annual Meeting. Attendance at the Annual Meeting will not, in itself,
constitute revocation of a completed and delivered proxy card.
If you are a street name stockholder (meaning that your shares are held in a brokerage account
by a bank, broker or other nominee) and you vote by proxy, you may change your vote by submitting
new voting instructions to your bank, broker or nominee in accordance with that entitys
procedures.
We are first sending this proxy statement and the enclosed proxy form to stockholders on or
about January 14, 2011.
ACTION TO BE TAKEN AT ANNUAL MEETING
When you have appropriately specified how your proxy should be voted, the proxy will be
voted accordingly. If you properly complete and return a proxy, but do not indicate any contrary
voting instructions, your shares will be voted as follows:
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FOR Proposal 1, the election as directors of the nominees listed under Election of
Directors; |
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FOR Proposal 2, in favor of our executive compensation philosophy; |
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For the THREE-YEAR frequency option in Proposal 3; |
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FOR Proposal 4, the ratification of Ernst & Young LLP as NCI Building Systems, Inc.s
independent registered public accountants for the year scheduled to end on October 30,
2011 (Fiscal 2011); and |
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At the discretion of the proxy holders, either FOR or AGAINST any other matter or
business that may properly come before the Annual Meeting. |
1
As of the date hereof, our Board of Directors is not aware of any other such matter or business to
be transacted at our Annual Meeting. If other matters requiring a vote of the stockholders arise,
the persons designated as proxies will vote the shares of Common Stock represented by the proxies
in accordance with their judgment on those matters.
SOLICITATION OF PROXIES
Our Board of Directors is soliciting proxies from the holders of record of our common
stock at the close of business on January 11, 2011. We will bear the entire cost of soliciting
proxies, including the cost of the preparation, assembly, printing and mailing of this proxy
statement, the proxy card and any additional information furnished to our stockholders in
connection with the Annual Meeting, and no other person or persons will bear those costs either
directly or indirectly.
The solicitation of proxies by our Board of Directors will be conducted primarily by mail. In
addition, our officers, directors and employees may solicit proxies personally or by telephone,
facsimile or electronic means. These officers, directors and employees will not receive any extra
compensation for these services, but may be reimbursed for their reasonable expenses in forwarding
solicitation material.
Our transfer agent, Computershare Investor Services, Inc., will assist us in the distribution
of proxy materials and will provide voting and tabulation services for the Annual Meeting. For
these services, we estimate that we will pay approximately $7,500 in the aggregate for fees and
expenses. In addition, we will reimburse brokers, custodians, nominees and fiduciaries for
reasonable expenses incurred by them in forwarding proxy materials to stockholders beneficial
owners of our Common Stock.
OUTSTANDING CAPITAL STOCK
The record date for stockholders entitled to notice of, and to vote at, the Annual
Meeting is January 11, 2011. At the close of business on that date we had 19,956,757 shares of
Common Stock and 280,748 shares of Preferred Stock issued and outstanding, which includes accrued
and unpaid dividends, and entitled to be voted at the Annual Meeting. Each of the 280,748 shares
of Preferred Stock is entitled to vote on an as-converted basis, and the Preferred Shares together
have a number of votes equivalent to 44,045,818 shares of Common Stock. Each share of Common Stock
outstanding on the record date is entitled to one vote.
Unless otherwise noted, the following tables set forth, as of January 11, 2011 (the Ownership
Date), the number of shares of our equity securities beneficially owned by (1) each person or
group known by us to own beneficially more than 5% of the outstanding shares of any class of our
equity securities, (2) each director and nominee for director, (3) each of our executive officers
identified under the caption Executive Compensation, and (4) all current directors and executive
officers as a group. Except as otherwise indicated, each of the persons or groups named below has
sole voting power and investment power with respect to the Common Stock and Preferred Stock.
Unless otherwise noted, the mailing address of each person or entity named below is 10943 North Sam
Houston Parkway West, Houston, Texas 77064.
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Beneficial Ownership (1) |
Name of Beneficial |
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Number of |
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Owner or Group |
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Percent |
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Preferred Stock |
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Clayton Dubilier & Rice Fund VIII, L.P. (2) |
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280,047 |
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99.75 |
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CD&R Friends & Family Fund VIII, L.P. (2) |
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701 |
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Investment Funds Associated With or |
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280,748 |
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100.00 |
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Designated by Clayton, Dubilier & Rice, LLC (2) |
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Common Stock |
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FMR LLC (3) |
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1,950,000 |
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9.77 |
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82 Devonshire Street
Boston, MA 02109 |
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2
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Beneficial Ownership (1) |
Name of Beneficial |
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Number of |
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Owner or Group |
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Shares |
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Percent |
Norman C. Chambers (4) |
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552,888 |
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2.77 |
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Kathleen J. Affeldt (4) |
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6,300 |
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James G. Berges (4)(5) |
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0 |
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Gary L. Forbes (4) |
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28,231 |
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* |
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John J. Holland (4) |
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2,800 |
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Lawrence J. Kremer (4) |
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4,050 |
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* |
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George Martinez (4) |
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23,388 |
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Nathan K. Sleeper (4)(5) |
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0 |
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Jonathan L. Zrebiec (4)(5) |
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0 |
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Charles W. Dickinson (4) |
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159,425 |
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Mark W. Dobbins (4) |
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220,312 |
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1.11 |
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Mark E. Johnson (4) |
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237,524 |
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1.12 |
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Bradley D. Robeson (4) |
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125,461 |
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All directors and executive officers as a group (18 persons) (6) |
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1,774,145 |
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8.89 |
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Less than 1%. |
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(1) |
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Includes shares beneficially owned by the listed persons, including shares owned under our
401(k) Profit Sharing Plan and Deferred Compensation Plan. If a person has the right to
acquire beneficial ownership of any shares by exercise of options previously granted within 60
days after the Ownership Date, those shares are deemed beneficially owned by that person as of
the Ownership Date and are deemed to be outstanding solely for the purpose of determining the
percentage of the Common Stock that he or she owns. Those shares are not included in the
computations for any other person. Please see the table accompanying footnote 4 below for
additional information regarding equity compensation awards held by the listed persons. |
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(2) |
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Unless otherwise indicated, Clayton, Dubilier & Rice Fund VIII, L.P. and CD&R Friends &
Family Fund VIII, L.P. are referred to collectively as the Investors. Does not include
15,900 shares of Common Stock issued to Clayton, Dubilier & Rice, LLC (CD&R, LLC), as
assignee of director compensation payable to Messrs. Berges, Sleeper and Zrebiec. The
Investors have the right to vote with the holders of Common Stock on an as-converted basis
(without taking into account any limitations on convertability that may then be applicable).
At an initial conversion price of $6.374, the 280,748 shares of Preferred Stock held by the
Investors are convertible into 44,045,818 shares of Common Stock, broken down as follows: (i)
43,935,841 shares of Common Stock into which 280,047 shares of Preferred Stock held by
Clayton, Dubilier & Rice Fund VIII, L.P. are convertible; and (ii) 109,977 shares of Common
Stock into which 701 shares of Preferred Stock held by CD&R Friends & Family Fund VIII, L.P.
are convertible. The Investors hold approximately 68.8% of the voting power of NCI. |
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Preferred Stock includes accrued, but undeclared dividends, which the Investors are entitled
to vote, on an as-converted basis, prior to declaration of the dividend. The accrued
but unpaid dividends may ultimately be paid in-kind or in cash. In the event the
accrued dividends are paid in cash, the number of shares of Preferred Stock held will
then decrease by the number of shares that had accrued during the quarter preceding
declaration of the cash dividend payment. |
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The general partner of the Investors is CD&R Associates VIII, Ltd., whose sole
stockholder is CD&R Associates VIII, L.P. The general partner of CD&R Associates VIII,
L.P. is CD&R Investment Associates VIII, Ltd. |
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CD&R Investment Associates VIII, Ltd. is managed by a three-person board of directors,
and all board action relating to the voting or disposition of these shares of Common
Stock and Preferred Stock requires approval of a majority of the board. Joseph L. Rice,
III, Donald J. Gogel and Kevin J. |
3
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Conway, as the directors of CD&R Investment Associates
VIII, Ltd. may be deemed to share beneficial ownership of the shares of Common Stock and
Preferred Stock shown as beneficially owned by the Investors. Such persons expressly
disclaim such beneficial ownership. |
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CD&R Associates VIII, L.P., CD&R Associates VIII, Ltd. and CD&R Investment Associates
VIII, Ltd. expressly disclaim beneficial ownership of the shares held by the Investors
and by CD&R, LLC. The Investors expressly disclaim beneficial ownership of the shares
held by CD&R, LLC. |
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The address for the Investors, CD&R Associates VIII, L.P., CD&R Associates VIII, Ltd.
and CD&R Investment Associates VIII, Ltd. is c/o M&C Corporate Services Limited, P.O.
Box 309, Ugland House, South Church Street, George Town, Grand Cayman, KY1-1104, Cayman
Islands, British West Indies. The address for CD&R, LLC is 375 Park Avenue, 18th Floor,
New York, NY 10152. |
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(3) |
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This information is based solely on the most recent filings made by such beneficial owners
with the SEC on Schedule 13G or 13G/A (adjusted to reflect the 1:5 reverse stock split that
occurred on March 5, 2010). |
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(4) |
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The number of shares of Common Stock beneficially owned by each person includes options
exercisable on the Ownership Date but excludes options not exercisable within 60 days after
the Ownership Date. No currently unexercisable options would become exercisable within 60
days after the Ownership Date. The number of shares of Common Stock beneficially owned by
each person also includes unvested shares of restricted stock. Each owner of shares of issued
restricted stock has the right to vote his or her shares but may not transfer them until they
have vested. |
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Options |
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Not |
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Exercisable |
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within 60 |
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Exercisable |
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days |
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Unvested |
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(included in |
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(not included |
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Restricted Stock |
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the table |
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in the table |
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(included in the |
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above) |
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above) |
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table above) |
Norman C. Chambers |
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182,584 |
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490,187 |
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218,227 |
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Kathleen J. Affeldt |
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10,000 |
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225 |
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James G. Berges (5) |
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Gary L. Forbes |
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1,755 |
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10,085 |
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John J. Holland |
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5,000 |
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2,725 |
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Lawrence J. Kremer |
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2,500 |
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3,975 |
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George Martinez |
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1,373 |
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10,085 |
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Nathan K. Sleeper (5) |
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Jonathan L. Zrebiec (5) |
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Mark W. Dobbins |
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68,587 |
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198,690 |
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102,118 |
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Charles W. Dickinson |
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40,451 |
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114,214 |
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85,591 |
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Mark E. Johnson |
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87,563 |
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262,691 |
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121,039 |
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Bradley D. Robeson |
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38,680 |
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143,381 |
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66,007 |
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4
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(5) |
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Does not include 280,748 shares of Preferred Stock held by investment funds associated
with or designated by CD&R, LLC, or 15,900 shares of Common Stock issued to CD&R, LLC, as
assignee of compensation payable to Messrs. Berges, Sleeper and Zrebiec. Messrs. Berges,
Sleeper and Zrebiec are members of our Board of Directors and executives of CD&R, LLC.
Messrs. Berges, Sleeper and Zrebiec disclaim beneficial ownership of the shares held by CD&R,
LLC and by investment funds associated with or designated by CD&R, LLC. |
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(6) |
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The number of shares of Common Stock beneficially owned by each director and executive
officer as a group includes beneficial ownership of the additional officers listed in the
table below. As with the officers and directors listed individually, the number of shares of
Common Stock beneficially owned by each person includes options exercisable on the Ownership
Date or within 60 days after the Ownership Date and excludes options not exercisable within 60
days after the Ownership Date. The number of shares of Common Stock beneficially owned by
each person also includes unvested shares of restricted stock. Each owner of restricted stock
has the right to vote his or her shares but may not transfer them until they have vested. |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
Options |
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Unvested Restricted |
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Exercisable |
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Not Exercisable |
|
Stock |
Richard Allen |
|
|
|
|
|
|
|
|
|
|
34,606 |
|
Eric J. Brown |
|
|
14,515 |
|
|
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38,072 |
|
|
|
61,555 |
|
Mark T. Golladay |
|
|
|
|
|
|
4,167 |
|
|
|
19,810 |
|
John L. Kuzdal |
|
|
27,080 |
|
|
|
109,117 |
|
|
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62,199 |
|
Todd R. Moore |
|
|
28,742 |
|
|
|
79,950 |
|
|
|
76,783 |
|
CHANGE OF CONTROL
On October 20, 2009, we completed a financial restructuring that resulted in a change of
control of NCI. Pursuant to the Investment Agreement, dated as of August 14, 2009 (as amended, the
Investment Agreement), between us and Clayton, Dubilier & Rice Fund VIII, L.P., we issued and
sold to the Investors, for an aggregate purchase price of $250 million, an aggregate of 250,000
shares of Preferred Stock, convertible into 39,221,839 shares of Common Stock (adjusted to reflect
the 1:5 reverse stock split that occurred on March 5, 2010) based on the initial conversion price
(or approximately 68.4% of our voting power) (such purchase and sale, the Equity Investment).
The purchase price for the Preferred Shares was funded with capital contributions of the partners
of each of the Investors.
The terms of the Preferred Stock held by the Investors entitle the holders thereof to vote on
an as-converted basis (without taking into account any limitations on convertibility that may then
be applicable) with the holders of Common Stock. As the holder of a majority voting position, the
Investors will be able to significantly influence or control matters submitted to stockholders for
vote. In addition, certain actions by
NCI, including, upon the occurrence of certain specified defaults, the adoption of an annual
budget, the hiring and firing, or the changing of the compensation, of executive officers and the
commitment, resolution or agreement to effect any business combination, among others, require the
prior affirmative vote or written consent of the holders representing at least a majority of the
then-outstanding Preferred Shares.
Pursuant to the Investment Agreement, we are subject to covenants with regards to our use of
the proceeds of the Equity Investment and the payment of certain taxes pursuant to the Equity
Investment. We are also subject to certain post-closing indemnity obligations.
Pursuant to the Investment Agreement and the Stockholders Agreement, for so long as we qualify
as a controlled company within the meaning set forth in the Listed Company Manual of the New York
Stock Exchange (NYSE) or any similar provision in the rules of a stock exchange on which our
securities are quoted or listed for trading, we have agreed to use our reasonable best efforts to
take advantage of the
5
exemptions afforded such controlled companies. Accordingly, we have elected
to qualify for the exemptions to the requirements of sections 303A.01, 303A.04 and 303A.05 of the
NYSE Listed Company Manual. As long as we qualify for those exemptions, we will not be subject to
the requirements that NYSE listed companies have (1) a majority of independent directors, (2) a
nominating/corporate governance committee and a compensation committee, in each case, composed
entirely of independent directors, and (3) charters for the nominating/corporate governance
committee and the compensation committee, in each case, addressing certain specified matters.
Other Agreements with the Investors
In connection and concurrently with the closing of the Equity Investment, we entered into the
following agreements:
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A Stockholders Agreement, entered into concurrently with the closing of the Equity
Investment between us and the Investors, setting forth certain terms and conditions
regarding the Equity Investment and the Investors ownership of the Preferred Shares and
providing that, subject to certain ownership and other requirements and conditions, the
Investors have the right to appoint a number of directors to our Board of Directors and to
all committees (other than the Affiliate Transactions Committee, whose composition is
further described in Board of Directors Affiliate Transactions Committee below) that
is proportionate to their percentage voting interest in NCI at the relevant time. For so
long as the Investors hold a voting interest of 20% or more, they have the right to
designate the Lead Director or Chairman of the Executive Committee of our Board of
Directors. |
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A Registration Rights Agreement, dated as of October 20, 2009 (the Registration Rights
Agreement), between us and the Investors, pursuant to which we granted to the Investors,
together with any other stockholder of NCI that may become a party to the Registration
Rights Agreement in accordance with its terms, certain customary registration rights with
respect to the shares of Common Stock issuable upon conversion of the Preferred Shares. |
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An Indemnification Agreement, dated as of October 20, 2009 (the Indemnification
Agreement), between us, NCI Group, Inc. and Robertson-Ceco II Corporation, both wholly
owned subsidiaries of NCI, the Investors and CD&R, Inc., pursuant to which we, NCI Group,
Inc. and Robertson-Ceco II Corporation agreed to indemnify Clayton, Dubilier & Rice, Inc.
(CD&R, Inc.), which indirectly controls CD&R, LLC, the Investors and their general
partners, the special limited partner of Clayton, Dubilier & Rice Fund VIII, L.P. and any
other investment vehicle that is a stockholder of NCI and is managed by CD&R, Inc. or any
of its affiliates, their respective affiliates and successors and assigns and the
respective directors, officers, partners, members, employees, agents, representatives and
controlling persons of each of them, or of their respective partners, members and
controlling persons, against certain liabilities arising out of the Transactions and
certain other liabilities and claims. |
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A Lock-Up and Voting Agreement, dated as of August 31, 2009 (as amended, the Lock-Up
and Voting Agreement), with the holders of the Notes that were signatories thereto (the
Lock-Up Holders), pursuant to which, among other things, our Board of Directors agreed
to appoint one individual designated by certain Lock-Up Holders to our Board of Directors.
Those Lock-Up Holders designated John J. Holland as a director and our Board of Directors
appointed him as a director effective as of November 10, 2009. |
QUORUM AND VOTING
The presence in person or by proxy of the holders of a majority of the voting power of
the stock entitled to vote at an Annual Meeting is necessary to constitute a quorum at the Annual
Meeting. Each outstanding share of Common Stock is entitled to one vote. Each share of Preferred
Stock will be entitled to
6
vote on an as-converted basis with the holders of the Common Stock on all
matters submitted to the Annual Meeting, voting as a single class.
Those nominees receiving a plurality of all of the votes cast on Proposal 1 at the Annual
Meeting shall be elected to our Board of Directors. All routine matters will be decided by the
vote of a majority of the votes cast by the stockholders present in person or by proxy and entitled
to vote on the matter, a quorum being present. Certain matters to be voted upon have specific
voting requirements as follows.
The total number of votes cast on Proposal 2, for approval of our compensation philosophy,
policies and procedures described in the CD&A, and the compensation of our Named Executive
Officers, must represent at least the majority of the outstanding voting power of NCI entitled to
vote on the proposal, voting together as a single class, on the record date for determining
stockholders entitled to vote at the Annual Meeting.
The total number of votes cast on Proposal 3, regarding the frequency of required stockholder
approval of the Companys compensation philosophy, policies and procedures described in the CD&A,
and the compensation of our Named Executive Officers, must represent at least the majority of the
outstanding voting power of NCI entitled to vote on the proposal, voting together as a single
class, on the record date for determining stockholders entitled to vote at the Annual Meeting.
The Investors, which own or beneficially own shares of Preferred Stock representing
approximately 68.8% of our outstanding voting power, have agreed to vote in favor of Proposal 2 and
in favor of the three-year term option of Proposal 3.
The total number of votes cast on Proposal 4, for ratification of the appointment of Ernst &
Young LLP as our independent registered public accounting firm for the year ending October 30,
2011, must represent at least the majority of the votes cast in person or by proxy at the Annual
Meeting.
Abstentions are counted for the purpose of determining the presence of a quorum and have the
same effect as a negative vote on Proposals 2 and 3. Brokers holding shares must vote according to
specific instructions they receive from the beneficial owners. Broker non-votes occur when brokers
do not have discretionary voting authority to vote certain shares held in street name on
particular proposals under the rules of the New York Stock Exchange, and the beneficial owner of
those shares has not instructed the broker to vote on those proposals. The NYSEs Rule 452
precludes brokers from voting on non-discretionary proposals without specific instructions from the
beneficial owner. With respect to the Annual Meeting, Rule 452 prohibits such brokers from
exercising discretionary authority in the election of directors and the advisory votes on executive
compensation.
If you are a beneficial owner, your bank, broker, dealer, custodian or other nominee is
permitted to vote your shares only with regard to Proposal 4 to ratify the appointment of the
independent registered public accounting firm, even if the holder does not receive voting
instructions from you. A broker non-vote is treated as present for purposes of determining the
existence of a quorum.
PROPOSAL 1: ELECTION OF DIRECTORS
Our Restated Certificate of Incorporation and Third Amended and Restated By-Laws provide
that the number of directors on our Board shall be fixed from time to time exclusively pursuant to
a resolution adopted by a majority of our Board of Directors. The number of members constituting
our Board of Directors is currently fixed at ten.
In accordance with our certificate of incorporation and by-laws, our Board of Directors is
divided into three classes, as nearly equal in number as reasonably possible, and members are
elected for a term of office expiring at the third succeeding annual stockholders meeting
following their election to office or until a successor is duly elected and qualified. In
addition, there is one vacancy on our Board of Directors which can be filled at any time by the
Investors. Except as otherwise provided by the Stockholders Agreement,
7
under our by-laws, newly
created directorships resulting from any increase in the authorized number of directors or any
vacancies on our Board of Directors resulting from death, resignation, retirement,
disqualification, removal from office or other cause shall be filled only by a majority of the
votes that can be cast by directors then in office, though less than a quorum, and directors so
chosen hold office until the Annual Meeting of stockholders at which the term of office of the
class to which the director has been elected expires. The terms of office of each of the Class III
directors expire at this Annual Meeting and the terms of office of each of the Class I and Class II
directors expire at the Annual Meeting in 2012 and 2013, respectively.
Three Class III directors are to be elected at the Annual Meeting for a term expiring at the
Annual Meeting to be held in 2014, or until their respective successors are duly elected and
qualified. If, at the time of or prior to our Annual Meeting, any of the nominees should be unable
or decline to serve, the discretionary authority provided in the proxy may be used to vote for a
substitute or substitutes designated by our Board of Directors. Our Board of Directors has no
reason to believe that any substitute nominee or nominees will be required. However, if a nominee
should become unable or unwilling to serve for any reason, proxies may be voted for another person
nominated as a substitute by our Board of Directors, or our Board of Directors may reduce its size.
No proxy will be voted for a greater number of persons than the number of nominees named herein.
Our Board of Directors believes that each of our directors is highly qualified to serve as a
member of our Board of Directors. Each of the directors has contributed to the mix of skills, core
competencies and qualifications of our Board. Our directors are highly educated and have diverse
backgrounds and talents and extensive track records of success in what we believe are highly
relevant positions with some of the most reputable organizations in the world. Our Board of
Directors has also considered the fact that all of our directors have worked for, or served on the
boards of directors of, a variety of companies in a wide range of industries. Many of our
directors also have served as directors of our company for many years and benefit from an intimate
knowledge of our operations and corporate philosophy. Our Board of Directors believes that through
their varying backgrounds, our directors bring a wealth of experiences and new ideas to our Board.
Described in the following pages are the principal occupations and positions and directorships
for at least the past five years of our directors and director nominees, as well as certain
information regarding their individual experience, qualifications, attributes and skills that led
our Board of Directors to conclude that they should serve on the Board. There are no family
relationships among any of our directors or executive officers.
Nominees For Election As Director
Class III Nominees For Election As Directors Who Serve Until The Annual Meeting To Be Held In 2014:
Norman C. Chambers
Norman C. Chambers, age 61, has served as our Chairman of the Board since January 2008 and as
our President and Chief Executive Officer since January 2007. He served as our President and Chief
Operating Officer from April 2004 to January 2007 and has served as one of our directors since
May 2003. Mr. Chambers serves on the Executive Committee and Preferred Dividend Payment Committee
of our Board of Directors. Mr. Chambers was a director and President of Comfort Systems USA, Inc.,
a provider of heating, ventilation and air conditioning services, from November 2002 until April
2004 and also served as Chief Operating Officer from February 2003 until April 2004. From November
2001 to October 2002, Mr. Chambers was Chief Operating Officer of Capstone Turbine Corporation, a
distributive generation technology company. From April 2000 to September 2001, Mr. Chambers served
as President and Chief Executive Officer of Petrocosm Corporation, a privately held e-commerce
business serving the energy industry. From June 1985 to April 2000, Mr. Chambers served in various
executive positions with Halliburton Company, a provider of energy services and related engineering
and construction services, and its subsidiaries. Mr. Chambers has over twenty-five years of
experience in the engineering and construction
8
industry. Mr. Chambers serves on the Board of
Trustees of Springfield College. Mr. Chambers earned a B.A. from Springfield College and a M.B.A.
from Boston College.
Director Qualifications: Mr. Chambers extensive financial and executive management
experience provides him with the necessary skills to be Chairman of our Board of Directors. As a
result of his experience, he has dealt with many of the major issues we deal with today, such as
financial, strategic planning, compensation, management development, acquisitions, capital
allocation, government and stockholder relations. He has developed in-depth knowledge of the
engineering and construction industry generally and, as our Chief Executive Officer for the last
three years, our company in particular.
Kathleen J. Affeldt
Ms. Affeldt, age 62, has served as a director since November 2009. Ms. Affeldt is the
Chairperson of the Compensation Committee and also serves on the Preferred Dividend Payment
Committee of our Board of Directors. Ms. Affeldt retired from Lexmark International, a developer,
manufacturer and supplier of printing and imaging solutions for offices and homes, in February
2003, where she had been Vice President of Human Resources since July 1996. She joined Lexmark when
it became an independent company in 1991 as the Director of Human Resources. Ms. Affeldt began her
career at IBM in 1969, specializing in sales of supply chain systems. She later held a number of
human resources management positions. Ms. Affeldt has served as a Director of SIRVA, Inc. and as
chair of that boards Compensation Committee. She currently serves as a Director of BTE, Inc. and
as a Director of Sally Beauty Holdings where she serves as the Chair of that boards Compensation
Committee. Ms. Affeldt attended the State University of New York and Hunter College in New York
City, majoring in Business Administration.
Director Qualifications: Ms. Affeldts experience in large, multinational companies in
general, as well as in the human resources field in particular, provides our Board of Directors
with insight into the attraction, motivation, and retention of personnel. Additionally, her service
on the boards of other public companies brings to our Board of Directors valuable insight into the
strategic, financial, and personnel challenges faced by companies similar to NCI.
Nathan K. Sleeper
Mr. Sleeper, age 37, has served as a director since October 2009. Mr. Sleeper serves on the
Compensation Committee, Nominating and Corporate Governance Committee and Executive Committee of
our Board of Directors. Mr. Sleeper is a partner of CD&R, LLC, having joined CD&R, Inc. in 2000.
Prior to joining CD&R, Inc., he was employed by Goldman, Sachs & Co. in the Investment Banking
Area. He has also been employed by Tiger Management. Mr. Sleeper has served as a Director of Hertz
Global Holdings, Inc. from August to September 2005, as a Director of Hertz Global Holdings, Inc.
and The Hertz Corporation since December 2005, as a Director of Culligan Ltd. since October 2004,
as a Director of U.S. Foodservice, Inc. since July 2007, as a Director of HD Supply, Inc. since
April 2010, and as a Director Atkore International Group, Inc. since December 2010. Mr. Sleeper
holds a B.A. from Williams College and an M.B.A. from Harvard Business School.
Director Qualifications: Mr. Sleepers broad experience in the financial and investment
communities brings to our Board of Directors important insight into business strategy, improving
our financial performance.
Vote Required
The affirmative vote of a plurality of all of the votes cast at the Annual Meeting is required
for approval of Proposal 1. If you own shares through a bank, broker or other holder of record,
you must instruct your bank, broker or other holder of record how to vote in order for them to vote
your shares so that your vote can be counted on this proposal.
The Investors, which own or beneficially own shares of Preferred Stock representing
approximately 68.8% of the outstanding voting power of NCI, have expressed their intention to vote
For Proposal 1.
9
Recommendation of our Board of Directors
OUR BOARD OF DIRECTORS RECOMMENDS THAT STOCKHOLDERS VOTE FOR THE ELECTION OF EACH OF THE
CLASS III NOMINEES LISTED ABOVE.
Directors Remaining In Office
Class I Directors Who Serve Until The Annual Meeting To Be Held In 2012:
James G. Berges
Mr. Berges, age 63, has served as a director since October 2009. Mr. Berges is the Chairman of
the Executive Committee and Nominating and Corporate Governance Committee of our Board of
Directors. Mr. Berges is a partner of CD&R, LLC, having become a partner of CD&R, Inc. in 2006.
Prior to that, he was President of Emerson Electric Co. from 1999 until his retirement in 2005.
Emerson Electric Co. is a global manufacturer of products, systems and services for industrial
automation, process control, HVAC, electronics and communications, and appliances and tools. He is
also Chairman of the Board of HD Supply, Inc. and Sally Beauty Holdings, and a Director of PPG
Industries, Inc. and Atkore International Group, Inc. From November 2009 to August 2010, Mr.
Berges was a director of Diversey, Inc. Mr. Berges holds a B.S. in electrical engineering from the
University of Notre Dame.
Director Qualifications: Mr. Berges leadership role at a global manufacturer provides our
Board of Directors valuable insight into the numerous operational, financial, and strategic issues
we face. Further, Mr. Berges service on the boards of other public companies provides our Board
of Directors with the challenges currently faced by companies in a variety of markets.
Lawrence J. Kremer
Mr. Kremer, age 69, has served as a director since October 2009. Mr. Kremer serves on the
Affiliate Transactions Committee and the Preferred Dividend Payment Committee of our Board of
Directors. Mr. Kremer retired in 2007 from Emerson Electric Co. Prior to that, Mr. Kremer was
employed by Whirlpool Corporation, a worldwide producer of appliances, as Senior Vice President of
International Operations and Global Materials. Mr. Kremer currently serves as Director of Fifth
Third Bank Southern Region and George Koch Sons LLC, a privately held company producing a wide
variety of components for the automotive and mining industries, and St. Marys Hospital System, a
Midwest Regional Hospital. Mr. Kremer serves as the Vice Chairman of the Board of Trustees of the
University of Evansville. Mr. Kremer holds a B.S. and M.B.A from the University of Evansville.
Director Qualifications: Mr. Kremers leadership roles in global manufacturing brings to our
Board of Directors understanding of the global business environment and valuable insight into the
operations of large, complex manufacturing operations.
John J. Holland
Mr. Holland, age 60, has served as a director since November 2009. Mr. Holland serves on the
Affiliate Transactions Committee, Audit Committee, Compensation Committee, and Preferred Dividend
Payment Committee of our Board of Directors. Mr. Holland has been the President of Greentree
Advisors, LLC since 2004. Mr. Holland was the President, Chief Operating Officer and Chief
Financial Officer of MMFX Technologies Corporation from 2008 until 2009. Prior to that, Mr. Holland
was the Executive Vice President and Chief Financial Officer of Alternative Energy Sources, Inc.,
an Ethanol producer, from August 2006 until June 2008. Mr. Holland previously was employed by
Butler Manufacturing Company, a producer of pre-engineered building systems, supplier of
architectural aluminum systems and components and provider of construction and real estate services
for the nonresidential construction market, from 1980 until his retirement in 2004. Prior to his
retirement from Butler, Mr. Holland served as Chairman of the Board from 2001 to 2004, as Chief
Executive Officer from 1999 to 2004, and as President from 1999 to 2001. Mr. Holland is a Director
of Cooper Tire & Rubber Co. and of Saia, Inc. (formerly SCS Transportation, Inc.).
10
Mr. Holland
holds B.S. and M.B.A. degrees from the University of Kansas and is a certified public accountant.
Director Qualifications: Mr. Hollands extensive career in the metal building industry
provides the Board with perspective on the particular strategic, manufacturing, sales and
marketing, and personnel issues faced by companies in the industry in which we compete.
Class II Directors Who Serve Until The Annual Meeting To Be Held In 2013:
Gary L. Forbes
Mr. Forbes, age 66, has served as a director since December 1991. Mr. Forbes serves on the
Executive Committee, Affiliate Transactions Committee, Nominating and Corporate Governance
Committee, and Preferred Dividend Payment Committee and is the Chairman of the Audit Committee of
our Board of Directors. In addition, Mr. Forbes is our designated audit committee financial
expert. Mr. Forbes was a Senior Vice President of Equus Total Return, Inc., an investment company,
from November 1991 until his retirement in March 2010. Mr. Forbes is a director of Consolidated
Graphics, Inc., a commercial printing company. Mr. Forbes earned a B.B.A. in Accounting from the
University of Texas at Austin and is a certified public accountant.
Director Qualifications: Mr. Forbess background has provided our Board of Directors with
valuable financial and accounting expertise as our financial expert on the Audit Committee of our
Board of Directors. Additionally, having served as a member of our Board of Directors since 1991,
Mr. Forbes has a deep historical understanding of our business, operations, and culture.
George Martinez
Mr. Martinez, age 69, has served as a director since March 2003. He serves on the Audit
Committee and is the Chairman of the Preferred Dividend Payment Committee of our Board of
Directors. Mr. Martinez is Chief Executive Officer of Allegiance Bank Texas, a Houston commercial
bank that opened for business in October 2007. He has been active as a bank executive in Houston
for over 30 years and is the former Chairman of Sterling Bancshares, Inc., a publicly-traded bank
holding company, having served as Chairman of the Board from 2001 to 2004. Mr. Martinez has served
as President of Chrysalis Partners, LLC, a performance consulting firm, since 1999 and currently
serves as Senior Partner of the firm. He serves his community on the board of directors and as
Chairman of the Center for Houstons Future and on the board of CHRISTUS Foundation for Healthcare.
Mr. Martinez has a B.A. in Business Administration and Economics from Rice University.
Director Qualifications: Mr. Martinezs background provides to the Board valuable financial,
accounting, and operational expertise through his experience in performance consulting and as an
executive in the banking industry. Additionally, having served as a member of our Board of
Directors since 2003, Mr. Martinez has a high degree of familiarity with our business, operations,
and culture.
Jonathan L. Zrebiec
Mr. Zrebiec, age 30, has served as a director since November 2009. Mr. Zrebiec is a financial
principal of CD&R, LLC, the successor to the investment management business of CD&R, Inc., which he
joined in 2004. Prior to joining CD&R, Inc., he was employed by Goldman, Sachs & Co. in the
Investment Banking Area. He currently serves as a director of Atkore International Group, Inc. Mr.
Zrebiec holds a B.S. in Economics from the University of Pennsylvania and holds an M.B.A. from
Columbia University.
Director Qualifications: Mr. Zrebiec experience in the financial and investing community
provides our Board with insight into business strategy, improving financial performance, and the
economic environment in which we operate.
11
PROPOSAL 2: ADVISORY VOTE ON EXECUTIVE COMPENSATION
Introduction
Our Board of Directors recognizes that executive compensation is an important matter for our
stockholders. As described in detail in the Report of the Compensation Committee and the
Compensation Discussion and Analysis (CD&A) section of this Proxy Statement, the Compensation
Committee is tasked with the implementation of our executive compensation philosophy, and the core
of that philosophy has been and continues to be to pay our executives based on our performance. In
particular, the Compensation Committee strives to attract, retain and motivate exceptional
executives, to reward past performance measured against established goals and provide incentives
for future performance, and to align executives long-term interests with the interests of our
stockholders. To do so, the Compensation Committee uses a combination of short- and long-term
incentive compensation to reward near-term excellent performance and to encourage executives
commitment to our long-range, strategic business goals. It is always the intention of the
Compensation Committee that our executive officers be compensated competitively and consistently
with our strategy, sound corporate governance principles, and stockholder interests and concerns.
As described in the CD&A, we believe our compensation program is effective, appropriate and
strongly aligned with the long-term interests of our stockholders and that the total compensation
package provided to our Named Executive Officers (including potential payouts upon a termination or
change of control) are reasonable and not excessive. As you consider this Proposal 2, we urge you
to read the CD&A section of this Proxy Statement for additional details on executive compensation,
including the more detailed information about our compensation philosophy and objectives and the
past compensation of our Named Executive Officers, and to review the tabular disclosures regarding
Named Executive Officer compensation together with the accompanying narrative disclosures in the
Executive Compensation section of this Proxy Statement.
We believe that the stockholders, by voting for directors individually as described in
Proposal No. 1, have had a clear ability to express their approval or disapproval of the
performance of our directors and, specifically the directors serving on the Compensation Committee;
however, Congress has recently enacted the Dodd-Frank Wall Street Reform and Consumer Protection
Act (the Act), which requires, among other things, a non-binding advisory Say on Pay vote and
gives our stockholders the opportunity to express their views on our Named Executive Officers
compensation. This vote is not intended to address any specific item of compensation, but rather
the overall compensation of our Named Executive Officers and the philosophy, policies and practices
described in this Proxy Statement. We welcome the opportunity to give our stockholders an
opportunity to provide us with such a vote on executive compensation at our 2011 Annual Meeting.
As an advisory vote, Proposal 2 is not binding on our Board of Directors or the Compensation
Committee, will not overrule any decisions made by our Board of Directors or the Compensation
Committee, or require our Board of Directors or the Compensation Committee to take any specific
action. Although the vote is non-binding, our Board of Directors and the Compensation Committee
value the opinions of our stockholders, and will carefully consider the outcome of the vote when
making future compensation decisions for our Named Executive Officers. In particular, to the
extent there is any significant vote against
our Named Executive Officers compensation as disclosed in this Proxy Statement, we will
consider our stockholders concerns, and the Compensation Committee will evaluate whether any
actions are necessary to address those concerns.
Text of the Resolution to be Adopted
We are asking stockholders to vote For the following resolution:
RESOLVED, that the stockholders approve, on an advisory basis, the compensation philosophy,
policies and procedures and the compensation of the Named Executive Officers as disclosed in the
Proxy Statement for NCI Building Systems, Inc.s 2011 Annual Meeting of Stockholders pursuant to
the
12
compensation disclosure rules of the Securities and Exchange Commission (SEC), including the
CD&A, the 2010 Summary Compensation Table and the other related tables and disclosures.
Vote Required
The affirmative vote of stockholders holding at least a majority of the shares of all of our
voting securities entitled to vote on the proposal on the record date for determining stockholders
entitled to vote at the 2011 Annual Meeting is required for approval of Proposal 2. If you own
shares through a bank, broker or other holder of record, you must instruct your bank, broker or
other holder of record how to vote in order for them to vote your shares so that your vote can be
counted on this proposal.
The Investors, which own or beneficially own shares of Preferred Stock representing
approximately 68.8% of the outstanding voting power of NCI, have expressed their intention to vote
For Proposal 2.
Recommendation of our Board of Directors
OUR BOARD OF DIRECTORS RECOMMENDS, IN PROPOSAL 2, AN ADVISORY VOTE FOR THE APPROVAL OF THE
COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS, AS DISCLOSED IN THIS PROXY STATEMENT PURSUANT TO THE
COMPENSATION DISCLOSURE RULES OF THE SEC.
PROPOSAL 3: ADVISORY VOTE ON THE FREQUENCY OF THE ADVISORY VOTE ON THE COMPENSATION OF OUR NAMED
EXECUTIVE OFFICERS
Introduction
In addition to the advisory Say on Pay vote, the Act also requires a related non-binding
advisory vote that enables our stockholders to indicate how frequently we should seek an advisory
Say on Pay vote on the compensation of our Named Executive Officers, as disclosed pursuant to the
SECs compensation disclosure rules, such as Proposal 2 included in this Proxy Statement. By voting
on this Proposal 3, stockholders may indicate whether the advisory Say on Pay vote should occur
every three years, every two years or every year. After careful consideration of this Proposal 3,
our Board of Directors has determined that an advisory vote on executive compensation that occurs
once every three years (a triennial vote) is the most appropriate alternative for our company, and
therefore our Board of Directors recommends that you support a frequency period of every three
years for the advisory vote on executive compensation.
Setting a three-year period for holding this stockholder vote will enhance stockholder
communication by providing a clear, simple means for our company to obtain information on investor
sentiment about our executive compensation philosophy. An advisory vote once every three years
will be the most effective timeframe for us to respond to stockholders feedback by providing us
with sufficient time to engage with stockholders to understand and respond to the vote results. We
also believe a triennial vote will align more closely with the multi-year performance measurement
cycle we use to reward long-term performance. Our executive compensation programs are based on our
long-term business strategy, which is more appropriately assessed over a three-year timeframe.
The vote with regard to Proposal 3 will determine the schedule on which future Say on Pay
proposals like Proposal 2 are presented to stockholders.
Text of the Resolution to be Adopted
You may cast your vote on your preferred voting frequency by choosing the option of one year,
two years, three years or abstain from voting when you vote in response to the resolution set forth
below.
RESOLVED, that the option of once every one year, two years, or three years that receives the
highest number of votes cast for this resolution will determine the frequency with which NCI Building
13
Systems, Inc. will hold a stockholder Say on Pay vote to approve the compensation of the
Named Executive Officers, as disclosed pursuant to the Securities and Exchange Commissions
compensation disclosure rules (which disclosure shall include the Compensation Discussion and
Analysis, the 2010 Summary Compensation Table, and the other related tables and disclosures).
Vote Required
The period receiving the greatest number of votes as set forth in Proposal 3 will determine
the period of time to be used for future Say on Pay votes. If you own shares through a bank,
broker or other holder of record, you must instruct your bank, broker or other holder of record how
to vote in order for them to vote your shares so that your vote can be counted on this proposal.
The Investors, which own or beneficially own shares of Preferred Stock representing
approximately 68.8% of the outstanding voting power of NCI, have expressed their intention to vote
for a frequency of Three Years in Proposal 3.
Recommendation of our Board of Directors
OUR BOARD OF DIRECTORS RECOMMENDS THAT, IN PROPOSAL 3, STOCKHOLDERS VOTE FOR A FREQUENCY OF
THREE YEARS FOR FUTURE NON-BINDING SAY ON PAY STOCKHOLDER VOTES ON COMPENSATION OF OUR NAMED
EXECUTIVE OFFICERS.
PROPOSAL 4: RATIFICATION OF APPOINTMENT OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
General
The Audit Committee has appointed the firm of Ernst & Young LLP as our independent registered
public accounting firm for the year ending October 30, 2011, subject to ratification by our
stockholders. Ernst & Young LLP has served as our independent registered public accounting firm
since our initial public offering in April 1992. Representatives of Ernst & Young LLP are expected
to be present at the Annual Meeting and will have an opportunity to make a statement, if they
desire to do so, and to respond to appropriate questions from those attending the meeting.
Vote Required
If a majority of the votes cast in person or by proxy at the 2011 Annual Meeting are voted in
favor of this proposal, the appointment of Ernst & Young LLP as our independent registered public
accounting firm for the year ending October 30, 2011 will be ratified. Even if the selection is
ratified, the Audit Committee may, in its discretion, direct the appointment of a different
independent registered public accounting firm at any time during the year if it believes that such
a change would be in the best interests of our stockholders and NCI. If the appointment of Ernst &
Young LLP is not ratified, the Audit Committee will reconsider the appointment.
Recommendation of our Board of Directors
OUR BOARD OF DIRECTORS RECOMMENDS THAT STOCKHOLDERS VOTE FOR RATIFICATION OF ERNST & YOUNG
LLPS APPOINTMENT AS OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR THE YEAR ENDING OCTOBER
30, 2011.
14
MANAGEMENT
Our current executive officers are as follows:
|
|
|
Name |
|
Position |
Norman C. Chambers
|
|
Chairman of the Board, President and Chief Executive Officer |
Mark E. Johnson
|
|
Executive Vice President, Chief Financial Officer and Treasurer |
Mark W. Dobbins
|
|
Executive Vice President and Chief Operating Officer |
Charles W. Dickinson
|
|
President of Metal Components Division |
Bradley D. Robeson
|
|
President of NCI Buildings and Robertson-Ceco Divisions |
John L. Kuzdal
|
|
President of Metal Coil Coating Division |
Todd R. Moore
|
|
Executive Vice President, General Counsel and Corporate Secretary |
Eric J. Brown
|
|
Executive Vice President and Chief Information Officer |
Mark T. Golladay
|
|
Vice President, Corporate Development |
Richard Allen
|
|
Vice President, Finance and Chief Accounting Officer |
Information concerning the business experience of Mr. Norman C. Chambers is provided under the
section titled Election of Directors.
Mark E. Johnson, age 44, has served as our Chief Financial Officer and Treasurer since March 2008.
He had served as our Chief Accounting Officer from August 2006 to November 2010, as our Executive
Vice President and Controller since December 2007 and as our Vice President and Controller since
February 2006. Before joining NCI in February 2006, Mr. Johnson was employed by Vector ESP, Inc.,
a company providing information technology services, where he served as a Corporate Controller from
2000 to 2003 and Chief Financial Officer and Senior Vice President from 2002 to August 2005, when
the company was acquired. From 1989 to 2000, Mr. Johnson was employed by Ernst & Young LLP. Mr.
Johnson has been a CPA since 1991 and earned his B.B.A. in Accounting from the University of Texas
at Austin.
Mark W. Dobbins, age 52, has served as Executive Vice President and Chief Operating Officer since
March 31, 2008. Mr. Dobbins served as President of the Engineered Building Systems Division from
September 2006 until March 2008 and as Vice President, Operations of the Metal Components Division
from October 2000 until September 2006. Mr. Dobbins served as President of the American Building
Components Division from January 2000 until October 2000. During 1999, he served as the Senior
General Manager of Manufacturing of the Metal Components Division. Before joining NCI in 1998, Mr.
Dobbins was employed by MBCI for over 10 years. Mr. Dobbins has over 20 years of experience in the
metal building industry. Mr. Dobbins has a B.S. from Angelo State University and has completed the
Advanced Management Program at Harvard Business School and the Operations Management Program at
Kellogg School of Management.
Charles W. Dickinson, age 59, has served as President of the Metal Components Division since
December 2006. Mr. Dickinson served as Executive Vice President, Sales of the Metal Components
Division and President of the ABC Division from October 2000 until December 2006. Mr. Dickinson
served as Vice President, Sales of the Metal Components Division from May 1998 until October 2000.
Before joining NCI in 1998, Mr. Dickinson served as Vice President of Sales of MBCI for over ten
years. Mr. Dickinson has over 27 years of experience in the metal building and components
industry. Mr. Dickinson attended Louisiana State University and William Carey College where he
majored in Business Administration.
15
Bradley D. Robeson, age 48, has served as President of the NCI Buildings Division since March 2008
and as President of the Robertson-Ceco Division since November 2009. Mr. Robeson served as
President of NCIs Metal Coil Coating Division from February 2006 until March 2008 and as the Vice
President of Operations of the Metal Coaters Division from October 2005 until February 2006. From
February 2001 until October 2005, Mr. Robeson served as Vice President and General Manager of Metal
Prep, a Metal Coaters Division entity. From March 1996 until February 2001, Mr. Robeson served as
Plant Manager for the NCILP Buildings Division. Prior to March 1996, Mr. Robeson served in various
managerial positions with component companies ultimately acquired by NCI. Mr. Robeson has over 19
years industry experience. Mr. Robeson attended Linfield College where he majored in Business
Administration and completed the Advanced Management Program at the Harvard Business School.
John L. Kuzdal, age 45, has served as President of the Metal Coil Coating Division since March
2008. He previously served as Vice President of Operations for NCIs Metal Coil Coating Division
from December 2006 until March 2008. From June 2002 to December 2006, he served as Vice President
and General Manager of Metal Coaters of California Division. Mr. Kuzdal has been with the Metal
Coaters Division since 1998 and has worked in the metal coil industry since 1986. Mr. Kuzdal
earned his B.S. in Metallurgical Engineering from the University of Michigan.
Todd R. Moore, age 51, has served as our Executive Vice President and General Counsel since
December 2007 and as our Vice President and General Counsel since March 2003. Mr. Moore has served
as a Vice President and General Counsel of all NCI divisions since January 1999 and as our
Corporate Secretary since March 2005. Before joining NCI in January 1999, Mr. Moore was employed by
Gardere Wynne Sewell LLP, a Dallas law firm, for over nine years, during the last two years of
which he was a partner. Mr. Moore has a B.A. in Political Science from Southern Methodist
University and a J.D. from the University of Tulsa College of Law. He is licensed to practice law
in the State of Texas.
Eric J. Brown, age 53, has served as our Executive Vice President and Chief Information Officer
since December 2007 and Vice President and Chief Information Officer since June 2004. Before
joining NCI, Mr. Brown was Chief Information Officer of the Punahou School in Honolulu, Hawaii from
2002 until he joined NCI. From 2000 to 2002, Mr. Brown was Chief Information Officer of Petrocosm
Corporation. From 1992 to 2000, Mr. Brown was a Director at KPMG Consulting LLC. Mr. Brown has a
B.B.A. from the University of Hawaii.
Mark T. Golladay, age 48, has served as our Vice President of Corporate Development since December
2007 and as our Vice President of Corporate Purchasing since March 2006. Before joining NCI, Mr.
Golladay was employed by Butler Manufacturing Company, a company that produces metal building
systems and architectural products for the non-residential construction market, where he served as
Finance Director for Butler Europe from 1999 to 2002, Director of Business Development from 2002 to
2003, Finance Director for Butler De Mexico from 2003 to 2004, and Managing Director for Butler De
Mexico from 2004 to 2006. Mr. Golladay has a B.S. in Accounting and Business Administration from
the University of Kansas.
Richard Allen, age 35, has served as our Vice President, Finance and Chief Accounting Officer since
November 2010. Mr. Allen previously served as our Vice President, Finance and Corporate Controller
since January 2008 and, before that, as our Director of Corporate Accounting Services since April
2007. Before joining NCI, Mr. Allen was employed by Deloitte & Touche LLP, where he served as an
Audit Senior Manager from 2004 to 2007 and Audit Manager from 2002 to 2004. Mr. Allen has a B.A.
in Accounting from Stephen F. Austin State University and a M.B.A. from the University of Houston.
16
COMPENSATION DISCUSSION & ANALYSIS
Introduction
This Compensation Discussion & Analysis (CD&A) provides information regarding NCIs
compensation programs for our Chief Executive Officer (CEO), our Chief Financial Officer and our
three other most highly compensated executive officers for Fiscal 2010 and certain compensation
actions taken in Fiscal 2011. The CD&A is also intended to place in perspective the information
contained in the executive compensation tables that follow this discussion.
Throughout this discussion, the following individuals are referred to collectively as the
Named Executive Officers and are included in the Summary Compensation Table that follows this
discussion:
|
|
|
Norman C. Chambers, Chairman of the Board, President and Chief Executive Officer; |
|
|
|
|
Mark E. Johnson, Executive Vice President, Chief Financial Officer and Treasurer; |
|
|
|
|
Mark W. Dobbins, Executive Vice President and Chief Operating Officer; |
|
|
|
|
Charles W. Dickinson, President of Metal Components Division; and |
|
|
|
|
Bradley D. Robeson, President of NCI Buildings Division and Robertson-Ceco Division. |
At the end of our fiscal year ended November 1, 2009 (Fiscal 2009), the Compensation
Committee examined NCIs compensation programs and employment agreements in light of the declining
financial condition of NCI, the consummation of the Equity Investment and NCIs continuing
restructuring efforts and made a number of changes to the compensatory arrangements with our Named
Executive Officers. With the exception of the new employment agreements for Messrs. Dobbins and
Dickinson, all of these changes became effective as of the consummation of the Equity Investment on
October 20, 2009. Many of these changes were required to be made pursuant to the Investment
Agreement. The Compensation Committee evaluated these changes and determined that they were
necessary to (1) facilitate the restructuring efforts of NCI, and (2) in the case of Mr. Chambers,
NCIs CEO, encourage Mr. Chambers to remain with NCI past his normal retirement age. The principal
changes required by the Investment Agreement impacted the terms of the employment agreements with
our Named Executive Officers and our Deferred Compensation Plan (the DCP). The specific changes
made were described in the Compensation Discussion & AnalysisIntroduction section of our Proxy
Statement for Fiscal 2009 and the terms of these arrangements, as in effect during Fiscal 2010, are
described in greater detail below. Independent of the changes required by the Investment
Agreement, in an effort to adapt our compensation structure to a challenging economic environment
and to retain and motivate management, the Compensation Committee approved new employment
agreements with Messrs. Dobbins and Dickinson, effective March 13, 2009, and added an employer
stock fund as an investment option under the DCP.
As discussed in greater detail below, we made limited adjustments to the compensation provided
to certain of our Named Executive Officers in Fiscal 2010. The relatively limited actions taken
with respect to Fiscal 2010 compensation of our Named Executive Officers were consistent with our
compensation objectives and philosophy and reflect the difficult economic conditions we faced
during the year and continue to face. We intend to continuously monitor and evaluate our
compensation practices to ensure that they remain aligned with our compensation objectives.
Objectives of NCIs Compensation Program
Our Compensation Committee has established objectives for our executive compensation programs.
NCI believes that the quality, skill and dedication of its executive officers are critical factors
affecting the long-term success of NCI. Our key compensation goals are to attract, retain and
motivate exceptional
17
executives, to reward past performance measured against established goals, to provide
incentives for future performance, and to align executives long-term interests with the interests
of our stockholders.
In designing our compensation programs, we use a combination of short- and long-term incentive
compensation to reward near-term excellent performance and to encourage executives commitment to
NCIs long-range, strategic business goals. The Compensation Committee believes NCIs decreased
stock price is a challenge to retention that both long- and short-term incentives can address.
Long-term incentives balance the emphasis on long-term versus short-term business objectives and
reinforce that one should not be achieved at the expense of the other. We believe that long-term
incentive compensation helps to further NCIs compensation objectives, including the retention of
high-performing, experienced executives whose interests are strongly aligned with the interests of
stockholders. Further, a four-year vesting period for grants of restricted stock and stock options
helps to ensure that the value received by executives depends on the strong performance of NCI over
time. We plan to balance short- and long-term compensation through salary and performance bonuses,
and the grant of restricted stock and stock options, respectively. Our goal is to increase the
proportion of long-term compensation as an executives responsibility within our company increases.
Determination and Administration of Compensation Programs and Amounts
Decisions regarding executive compensation are based primarily on the assessment by the
Compensation Committee of each Named Executive Officers leadership and operational performance and
potential to enhance long-term value to NCIs stockholders. In Fiscal 2010, as in Fiscal 2009, the
Compensation Committee determined not to use the services of any compensation consultants. The
Compensation Committee instead relied on its judgment, prior experience, and the judgment of our
CEO, Mr. Chambers, about each individual Named Executive Officer in determining the amount and
combination of compensation elements and whether each payment or award appropriately encourages and
rewards performance. Key factors considered by the Compensation Committee in this regard include:
|
|
|
actual performance compared to the financial, operational and strategic goals
established for NCI and the Named Executive Officers reporting unit at the beginning of
the year; |
|
|
|
|
the nature, scope and level of the Named Executive Officers responsibilities; |
|
|
|
|
individual contribution to NCIs financial results, particularly with respect to key
measures such as cash flow, revenue, earnings and return on assets; |
|
|
|
|
effectiveness in leading our initiatives to enhance quality and value provided to
customers; and |
|
|
|
|
individual contribution to a culture of honesty, integrity and compliance with our Code
of Business Conduct and Ethics and applicable laws. |
The Compensation Committee also considered each Named Executive Officers current salary and
prior-year bonus, the appropriate balance between incentives for long-term and short-term
performance, and internal pay equityin other words, the relative differences among the
compensation of the executive officers.
Role of Management and Independent Advisors
The Compensation Committee meets regularly in separate executive sessions without management
personnel present and also requests periodically that our officers or employees attend meetings.
During Fiscal 2010, Mr. Chambers and other senior executives attended certain Compensation
Committee meetings at the committees request to advise the committee regarding our performance and
to recommend proposed modifications to our compensation and benefits. The Compensation Committee
also relied to a certain extent on Mr. Chambers evaluations of other Named Executive Officers
whose day-to-day performance is not as visible to the committee as that of Mr. Chambers.
18
During the fiscal year ended October 29, 2006, the Compensation Committee retained Pearl Meyer
& Partners and Clark Consulting (collectively referred to as the consultants) to assist it in its
review of our executive compensation program. The consultants conducted a compensation study at
the Compensation Committees request, and also made recommendations with respect to changes in our
compensation programs as well as individual compensation levels for executive officers. The
results of this comprehensive study formed the basis of our current compensation policies and
practices. See Compensation Discussion & AnalysisRole of Management and Independent Advisors
in NCIs Proxy Statement for the fiscal year ended November 2, 2008. While NCI has not engaged a
compensation consultant since the 2006 study, we expect to engage one at periodic intervals in the
future to re-evaluate NCIs compensation practices and policies. The Compensation Committees
charter provides it sole authority to retain advisors, including compensation consultants.
Elements of Executive Compensation
The principal elements of compensation provided to our Named Executive Officers historically
have consisted of a base salary supplemented with the opportunity to earn a bonus under NCIs
annual cash bonus program (the Bonus Program) and long-term incentive compensation in the form of
stock options and restricted stock under NCIs 2003 Long-Term Stock Incentive Plan (the Incentive
Plan). We have also adopted retirement plans for our employees, including a Deferred Compensation
Plan under which our Named Executive Officers can elect to defer a portion of their base salary and
bonus. In addition, we provide limited perquisites that enhance our ability to be competitive in
attracting and retaining talented executive officers and allow executive officers more time to
focus on business objectives.
Base Salary
The Compensation Committee annually reviews base salaries and makes adjustments in light of
the Named Executive Officers responsibilities, experience and performance levels relative to other
executives as well as the potential for making significant contributions in the future, to ensure
that salary levels remain appropriate and competitive. Because the rate of any increase in base
salary levels helps to provide incentives for continuous improvement in individual performance, we
view individual factors as more significant than overall company performance in a particular year
when determining base salary levels. Base salary also provides the foundation for calculating
other benefits such as annual cash bonus so the executives individual performance has a
significant impact on both salary and the benefits derived from salary.
For Fiscal 2010, the Compensation Committee determined that no Named Executive Officer should
receive an adjustment in base salary, and elected to hold executives base compensation levels at
the Fiscal 2009 level except for an adjustment to the base salary of Mr. Robeson. The base salary
of Mr. Robeson was adjusted in Fiscal 2010 to account for his increased responsibilities when he
became president of the Robertson-Ceco Division in addition to his presidency of the NCI Buildings
Division. To date, the Compensation Committee has not made any increases in the base salaries of
our Named Executive Officers for Fiscal 2011, but reserves the right to do so to reflect improved
performance of our company, promotions or other extraordinary circumstances, including exceptional
individual performance.
Annual Bonus
Short-term annual cash incentive compensation is provided through our Bonus Program, under
which annual cash bonuses are granted to executives to reward their contributions to our business
during the year, and which helps to emphasize that contributions in any year have an impact on
future years. Our Bonus Program is tied to the specific performance metrics of return on operating
assets (ROA) and increase in earnings per share (EPS Growth) for NCI, which builds cooperation
and allows all business units comparable visibility into the achievement of those goals, and which
is further addressed in the matrix appended to our bonus plan. We believe that the Bonus Program
allows us to provide base salaries to our management group near the median of comparable rates paid
by other companies in exchange for generous bonuses when warranted by our performance. We also
believe that EPS Growth as an additional bonus criterion for top management provides incentives to
maximize stockholder value and growth, while ROA
19
provides incentives to aggressively manage assets in relation to income and expenses. The
calculations of ROA and EPS Growth generally exclude non-cash, non-recurring expenses. The Bonus
Program provides that ROA is calculated by dividing (a) earnings before interest and taxes (EBIT)
plus deferred financing costs and other approved non-recurring expenses by (b) assets, excluding
cash, deferred taxes, indefinite-lived intangible assets and goodwill. We believe that the Bonus
Programs calculation of ROA rewards employees and management for the underlying operational
performance of NCI, without regard to accounting requirements over which most employees have no
control.
For Fiscal 2010, executive-level participants were eligible for annual cash bonuses equal to a
percentage of their respective base salaries, contingent upon the achieved ROA and/or EPS Growth
for the fiscal year. Mr. Chambers target annual bonus is equal to 100% of his base salary. For
the other Named Executive Officers, the target annual bonus is equal to 75% of base salary. Under
the Bonus Program, senior executives (including our Named Executive Officers other than our CEO)
receive a bonus percentage of salary that is 1.5 times the percentage of salary for executives,
while the CEO receives a bonus percentage of salary that is 2.0 times the percentage of salary for
executives. This reflects our belief that, as an executive becomes more senior, an increasing
percentage of his or her total compensation should be tied to NCIs performance. Under the Bonus
Program as in effect for Fiscal 2010, no bonuses would be paid unless either (i) ROA was at least
15% or (ii) EPS Growth was at least 10%. The percentage of base salary payable as a bonus
increased proportionately with increases in the ROA and EPS Growth achieved. The applicable
percentages potentially payable under the Bonus Program for Fiscal 2010 remained at Fiscal 2009
levels.
There is no cap on the amount of an individual bonus that may be earned by our Named Executive
Officers. However, total bonuses for all employees, including non-management employees, may not
exceed 15% of NCIs adjusted pre-tax profit, calculated in accordance with the Bonus Program,
before accrual for bonuses and before stock compensation expense under the Incentive Plan. The
Bonus Plan provides for a minimum bonus pool for non-management employees, to be paid if NCIs
adjusted pre-tax profit is equal to or greater than a specified amount.
The following table illustrates the effects of varying levels of ROA and EPS Growth on the
bonus amounts payable to our executives (including the Named Executive Officers) under our Bonus
Program:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percentage of |
|
Percentage of |
|
|
|
|
|
|
|
|
Salary for |
|
Salary for Senior |
|
Percentage of Salary |
EPS Growth |
|
ROA |
|
Executives |
|
Executives |
|
for Mr. Chambers |
0% |
|
|
10 |
% |
|
|
0.0 |
% |
|
|
0.0 |
% |
|
|
0.0 |
% |
0% |
|
|
15 |
% |
|
|
15.0 |
% |
|
|
22.5 |
% |
|
|
30.0 |
% |
5% |
|
|
15 |
% |
|
|
20.0 |
% |
|
|
30.0 |
% |
|
|
40.0 |
% |
10% |
|
|
0 |
% |
|
|
0.0 |
% |
|
|
0.0 |
% |
|
|
0.0 |
% |
10% |
|
|
5 |
% |
|
|
0.0 |
% |
|
|
7.5 |
% |
|
|
10.0 |
% |
10% |
|
|
15 |
% |
|
|
25.0 |
% |
|
|
37.5 |
% |
|
|
50.0 |
% |
20% |
|
|
25 |
% |
|
|
55.0 |
% |
|
|
82.5 |
% |
|
|
110.0 |
% |
For Fiscal 2010, NCI did not achieve ROA of 15%, or EPS Growth of 10%, thus we paid no
bonuses. As a result, in order to continue to appropriately incentivize our Named Executive
Officers as well as other participants under the Bonus Program, for Fiscal 2011 only, the
Compensation Committee determined that certain modifications to the Bonus Program were desirable.
With respect to Fiscal 2011 bonuses to the Named Executive Officers, the Compensation Committee has
approved lowering the minimum ROA threshold from 15% to 5% and adjusting the EPS Growth metric to
offset for any extraordinary percentage of EPS Growth. The purpose of these modifications is to
ensure that none of the Named Executive Officers or other executive-level officers will be eligible
to receive a cash bonus award unless other non-executive employees also receive a bonus by virtue
of the lowered minimum ROA threshold. Other than these changes, the Fiscal 2011 Bonus Program will
be identical to the Fiscal 2010
20
Bonus Program, and the Compensation Committee anticipates that it will return to the Fiscal
2010 bonus structure for fiscal years subsequent to Fiscal 2011. Further, the requirement that
bonuses may not exceed 15% of NCIs adjusted pre-tax profit, calculated in accordance with the
Bonus Program, remains part of the program in Fiscal 2011.
Long-Term Incentive Compensation
Our long-term incentive compensation is provided under the Incentive Plan, a
stockholder-approved equity-based compensation plan that allows NCI to grant a variety of awards,
including stock options, restricted stock, stock appreciation rights, performance share awards,
phantom stock awards and performance-based and other cash awards. At our annual meeting held on
February 19, 2010, NCIs stockholders approved an amendment and restatement of the Incentive Plan
that increased the number of shares of Common Stock available for awards under the Incentive Plan.
We believe that equity awards must be sufficient in size to provide a strong, long-term
performance and retention incentive for executives and to increase their vested interest in NCI.
The value of the equity awards granted to Named Executive Officers is based on individual
performance assessments of each of the Named Executive Officers as well as other members of
executive management. We believe that annual grants at a competitive level, along with significant
vesting requirements, are effective rewards for long-term commitment. In addition, annual grants
of equity reinforce ownership levels and alignment with stockholder interests.
Historically, our practice has been to make annual awards of restricted stock vesting over
four years to Named Executive Officers and other senior management personnel. The total number of
shares granted under this approach is substantially less than the number that would be required
under an option program designed to deliver equivalent levels of compensation. However, the
ability to grant stock options is within the discretion of the Compensation Committee.
Each December, the Compensation Committee determines, based on the recommendations of the CEO
for all executives other than himself, a target stock award value for each executive.
On the grant date, the number of shares awarded under the Fiscal 2010 awards was equal to the
dollar value approved in advance by the Compensation Committee divided by the closing price of our
stock on the grant date. The restricted stock awards vest in four equal annual installments
beginning on the first anniversary of the grant date.
For Fiscal 2010, target restricted stock awards for each of Messrs. Chambers, Dobbins and
Johnson were 50% fixed and 50% contingent, and for all other senior executives, restricted stock
awards were 60% fixed and 40% contingent. The contingent portion of restricted stock awards may be
adjusted to a maximum of 150% or decreased to zero, depending on the average growth rate in NCIs
earnings per share over the most recent three fiscal years. For Fiscal 2010, a minimum floor
average earnings per share growth for the preceding three-year period of 5% was required to receive
any of the contingent portion of the target award. If 5% growth were achieved, the executive would
receive 15% of the contingent portion of the target award. The target payout of 100% of the
contingent portion would be awarded if 35% earnings per share growth were achieved, and a maximum
of 150% of the contingent portion of the target award would be made if 50% earnings per share
growth were achieved, with incremental adjustments for intermediate results.
In Fiscal 2010, in determining the target value of equity-based awards, we considered the 2006
compensation study, the number of shares available for distribution under the program, the decline
in NCIs stock price, and the overall dilutive effect of the equity-based grants. We also
considered the market overhang and burn rate resulting from equity compensation levels as compared
to peers. See Compensation Discussion & AnalysisRole of Management and Independent Advisors in
NCIs Proxy Statement for the fiscal year ended November 2, 2008. In determining whether to make
equity-based awards in Fiscal 2010 to executives, we also considered other factors, including an
executives total compensation and then current ownership stake in NCI, the degree to which
increasing that ownership stake would provide the executive with additional incentives for future
performance, the likelihood that the grant of an award would encourage the executive to remain with
NCI and the value of the executives service to NCI. Taking into account those factors, in
December 2009 the Compensation Committee approved annual equity-based awards for Fiscal 2010 with a
target value of $800,000 for Mr. Chambers and within a range from $175,000 to $200,000 for
21
the other Named Executive Officers. The actual number of shares of restricted stock awarded
to the Named Executive Officers pursuant to the Fiscal 2010 awards is set forth in the Grants of
Plan Based Awards Table below and the related footnotes.
In addition to the Fiscal 2010 annual restricted stock grants described above, the
Compensation Committee also approved additional long-term equity incentive awards for the Named
Executive Officers during Fiscal 2010. Because all outstanding equity-based compensation awards
held by our Named Executive Officers vested in connection with the Equity Investment (other than
certain shares of restricted stock held by Messrs. Chambers, Dobbins and Dickinson), our Named
Executive Officers held no meaningful exposure to our Common Stock immediately following October
20, 2009. Further, while some of the Named Executive Officers continue to hold vested stock
options, the exercise price of these options is significantly greater than the current share price,
and, accordingly, the Compensation Committee does not believe these options provide a meaningful
long-term incentive to the Named Executive Officers. Because the benefits of stock options are
dependent on the appreciation of the price of our Common Stock, the Committee viewed a special
one-time grant of non-qualified stock options as a vehicle for creating a strong financial
incentive for meeting or exceeding our long-term financial goals and increasing shareholder return.
For these reasons, in November 2009, the Compensation Committee determined that additional equity
awards of both restricted stock and stock options were necessary to again align the executives
interests with those of our stockholders, while at the same time providing an incentive for the
executives commitment to NCIs long-term strategic goals. Hence, on December 11, 2009, the
Compensation Committee also approved the following equity grants to the Named Executive Officers:
|
|
|
the right to receive a special one-time restricted stock award of 152,285, 116,752,
101,523, 76,143 and 76,143 shares to Messrs. Chambers, Johnson, Dobbins, Dickinson and
Robeson, respectively; and |
|
|
|
|
the grant of a special one-time non-qualified stock option award to purchase 609,137,
350,254, 253,808, 152,285 and 152,285 shares, at an exercise price of $8.85, to Messrs.
Chambers, Johnson, Dobbins, Dickinson and Robeson, respectively. |
Each of these awards will vest in four equal annual installments, commencing on the first
anniversary of the date the awards were approved by the Compensation Committee. However, these
awards include additional provisions prohibiting the grantees under such awards from selling,
transferring, pledging, encumbering or otherwise disposing of such awards, to the extent determined
appropriate by the Compensation Committee in consultation with the CEO. The specific terms of
these awards are set forth in the individual award agreements evidencing the grants. In
determining the value of the additional equity-based awards granted in Fiscal 2010, we considered
the overall dilutive effect of the awards, the executives total compensation, the percentage of
base salary the award represents, and the incentive it would provide for future performance,
including whether the award would encourage the executive to remain with NCI.
All of the equity awards granted during Fiscal 2010 were conditioned on obtaining stockholder
approval of the amendment and restatement of the Incentive Plan increasing the number of shares of
Common Stock available under the Incentive Plan. The number of shares and exercise prices included
in the foregoing discussion have been adjusted to reflect the 1:5 reverse stock split that occurred
on March 5, 2010.
In December 2010, the Compensation Committee approved equity-based awards consisting of, at
the awardees option, restricted stock grants and stock options for Fiscal 2011 with a value of
$800,000 for Mr. Chambers and within a range from $175,000 to $300,000 for the other Named
Executive Officers. For these awards, our Named Executive Officers are permitted to elect whether
to receive all or a portion of their equity awards in restricted stock or stock options. The
dollar value of the award was approved in advance by the Compensation Committee and the award is
calculated to reflect whether the recipient elects to receive restricted stock, stock options, or a
combination of both. In the event the awardee elects to receive all or a portion of the award in
restricted stock, the number of shares received will be equal to the portion of the award value
elected to be received in restricted stock divided by the closing price of our stock on the day
before the grant date. If the awardee elects to receive all or a portion of the award value in
stock options, the number of options received will be equal to two (2) times the portion of the
award value elected to be received in options divided by the closing price of our stock on the day
before the grant date. For Fiscal
22
2011, this share price is $12.00, the market close price on December 14, 2010. In either
event, the awards shall vest in four (4) equal annual installments beginning on the first
anniversary of the grant date. There is no variable component for equity awards in Fiscal 2011.
Retirement Benefits
The Named Executive Officers are eligible to participate in our tax-qualified 401(k) plan. In
addition, we believe that benefit programs that address the unique circumstances of executives in
light of limitations imposed on benefits payable from qualified welfare, profit-sharing and
retirement plans are critical in attracting and retaining quality executives. Therefore, we have
adopted the DCP that allows our Named Executive Officers and other key employees to defer a portion
of their annual salary and cash bonus, and allows our non-employee directors to defer a portion of
their annual and meeting attendance fees, subject to certain specified maximum deferral amounts.
The DCP also provides matching contributions in certain circumstances. For Fiscal 2010, we
determined to make discretionary matching contributions provided that NCI achieved ROA of 25%, as
calculated under the Bonus Program. If target ROA was achieved, we would match the percentage of
an executive officers salary and bonus that he has voluntarily deferred under the DCP, up to a
maximum of 12.5%. Because our ROA calculated under the Bonus Program was less than 25%, no
discretionary contribution was made for Fiscal 2010. For Fiscal 2011, we are assessing under what
circumstances to make discretionary contributions, whether based on ROA as calculated under the
Bonus Program or an alternate measure of performance. Amounts deferred under the DCP are deemed
invested in one or more phantom investment funds and additional amounts are credited to
participants accounts based on the hypothetical earnings of such investments. In November 2009,
the Compensation Committee approved the addition of employer stock as an investment option for
certain of our executive officers. See the narrative following the Nonqualified Deferred
Compensation Table for additional details regarding the terms of the DCP.
Other Compensation
Termination and Change of Control Agreements
Certain compensation arrangements of NCI include provisions providing special payments or
benefits upon specified termination events or upon the occurrence of a change of control of NCI.
The consummation of the Equity Investment resulted in a change of control of NCI on October 20,
2009 for purposes of certain compensatory arrangements with our Named Executive Officers, which
entitled those executive officers to the accelerated payments and benefits described in the
Compensation Discussion & AnalysisChange of Control section of our Fiscal 2009 Proxy Statement.
Mr. Chambers has an agreement with NCI which provides that if he is terminated without cause
or resigns for good reason, including during a specified period of time following a change of
control, he will receive certain severance payments. Messrs. Chambers, Dobbins and Dickinson also
each have a 2004 Long-Term Restricted Stock Award agreement with NCI that vests upon the earliest
of (i) retirement at or after age 65, (ii) death, (iii) disability, (iv) a termination without
cause or for good reason, or (v) a change of control. In connection with the Equity Investment
that was consummated on October 20, 2009, this award was amended to specify that the Equity
Investment would not constitute a change of control event for vesting purposes.
We have also entered into employment agreements with each of our Named Executive Officers.
Initially, we only entered into employment agreements with executives who did not already have a
change of control benefit by virtue of having received a 2004 Long-Term Restricted Stock Award or
other agreement that provided benefits upon a change of control; however, on March 12, 2009, the
Compensation Committee approved entering into employment agreements with each of Messrs. Dobbins
and Dickinson. These agreements are substantially the same as the employment agreements entered
into with our other Named Executive Officers, and provide for payments to each executive if he is
terminated without cause or resigns for good reason within 24 months after a change of control of
NCI. While the Compensation Committee previously believed the 2004 Long-Term Restricted Stock
Awards would be sufficient compensation in the event of a change of control, given the recent
declines in NCIs share price, the value of these awards was significantly reduced. Accordingly,
the Compensation Committee determined it was important to provide
23
Messrs. Dobbins and Dickinson with a benefit similar to the other Named Executive Officers and
to eliminate any potential distractions and uncertainties associated with possible transactions NCI
might undertake by providing them with payments upon certain termination events following a change
of control. See Executive CompensationPotential Payments Upon Termination and Change of
Control.
In addition to these agreements, outstanding equity awards granted to the Named Executive
Officers vest upon the occurrence of a change of control or in connection with certain termination
events.
We believe that these termination and change of control benefits provide our Named Executive
Officers an incentive to act in the stockholders best interests during a takeover despite the risk
of losing their jobs or a significant change in the nature of their benefits and responsibilities.
We also believe that, in some cases, our termination and change of control benefits are necessary
to attract and retain certain executives. For a description of the terms of the employment
agreements and equity awards, see Executive CompensationPotential Payments Upon Termination and
Change of Control.
Perquisites and Personal Benefits
We offer only de minimis perquisites or personal benefits.
Gross-Ups
NCI does not provide for any tax assistance or gross-ups for its executives.
CEO Compensation
The Compensation Committee is directly responsible for determining the salary level of the CEO
and all awards and grants to the CEO under the Bonus Program, Incentive Plan and the DCP. We
believe that NCI in recent years has experienced challenges caused by depressed economic
conditions, increased competition and extreme volatility in the price of steel. Accordingly, the
overall compensation package for the CEO is designed to motivate and reward the CEO for driving NCI
to strengthen its competitive position in the nonresidential construction market, and a significant
portion of the CEOs compensation is incentive-based, providing greater compensation as direct and
indirect measures of stockholder value increase. The CEOs overall compensation package has also
been set at a level that we believe provides appropriate differentiation between CEO compensation
and the compensation of other executive officers hired from time to time. Mr. Chambers
compensation has been and will be determined by the Compensation Committee in accordance with the
principles described above. Information on Mr. Chambers compensation for Fiscal 2010 is set forth
in the compensation tables following this CD&A. Although Mr. Chambers compensation was increased
for Fiscal 2008 when he became the chairman of the board, Mr. Chambers did not receive an increase
in compensation for Fiscal 2009 or Fiscal 2010. In addition, the Compensation Committee has
deferred any decision regarding salary increases for Mr. Chambers and the other Named Executive
Officers for Fiscal 2011 until later in the year.
Deductibility of Compensation
Section 162(m) of the Internal Revenue Code of 1986, as amended, imposes a $1 million limit on the
amount that a public company may deduct for compensation paid to the companys chief executive
officer and three other most highly compensated executive officers (other than the principal
financial officer) employed as of the end of the year. This limitation does not apply to
compensation that is paid only if the executives performance meets pre-established objective goals
based on performance criteria approved by our stockholders. We have taken action, where possible
and considered appropriate, to preserve the deductibility of compensation paid to NCIs executive
officers. NCI generally will be entitled to deduct compensation relating to cash bonuses under our
Bonus Program, option awards under the Incentive Plan, matching contributions under the DCP and
other performance-based awards. We have also awarded compensation that might not be fully tax
deductible if we determined that such compensation is nonetheless in the best interests of NCI and
its stockholders. While NCI seeks to take advantage of favorable tax treatment for executive
compensation where appropriate, we believe that the primary drivers for determining
24
the amount and form of executive compensation must be the retention and motivation of superior
executive talent.
We will continue to review NCIs executive compensation practices and will seek to preserve
tax deductions for executive compensation to the extent consistent with our objective of providing
compensation arrangements necessary and appropriate to foster achievement of NCIs business goals.
RISK ANALYSIS OF OUR COMPENSATION PLANS
The Compensation Committee has reviewed our compensation policies as generally applicable to
our employees and believes that our policies do not encourage excessive and unnecessary
risk-taking, and that the level of risk that they do encourage is not reasonably likely to have a
material adverse effect on NCI.
Several members of our management team recently conducted an assessment of the risks arising
from our compensation policies and practices. The team reviewed and discussed the design features,
characteristics, performance metrics at the company and segment levels and approval mechanisms of
total compensation for all employees, including salaries, incentive plans, sales incentives, stock
options, performance shares and restricted stock awards, to determine whether any of these policies
or programs could create risks that are reasonably likely to have a material adverse effect on us.
Our compensation philosophy and culture support the use of base salary, performance-based
compensation, and retirement plans that are generally uniform in design and operation throughout
NCI and with all levels of employees. These compensation policies and practices are centrally
designed and administered, and are substantially identical between our business divisions. Field
sales personnel are paid primarily on a sales commission basis, but all of our officers are paid
under the programs and plans for non-sales employees. In addition, the following specific factors,
in particular, reduce the likelihood of excessive risk-taking:
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Our overall compensation levels are competitive with the market. |
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|
Our compensation mix is balanced among (i) fixed components like salary and benefits,
(ii) annual incentives that reward our overall financial performance, business unit
financial performance, operational measures and individual performance, and (iii) a
portfolio approach for stock awards, primarily consisting of time-based restricted stock
and stock options. |
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|
|
|
An important portion of our executive compensation is tied to how our stock price
performs over a period of multiple years, with equity-based awards generally vesting
evenly over four years and stock options also vesting over a period of four years and
having terms of ten years. This minimizes the benefit of a temporary spike in stock
price. |
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|
The Compensation Committee has discretion to adjust performance-based awards when it
determines that such adjustments would be appropriate based on our interests and the
interests of our stockholders. |
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|
Any additions or changes to stock awards or ROA bonus levels must be approved by both
the employees division president, NCIs Vice President, Human Resources, as well as
senior management. |
|
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|
Executive officers are subject to certain holding requirements and our Insider Trading
Policy. |
In summary, although a significant portion of the compensation provided to Named Executive
Officers is performance-based, we believe our compensation programs do not encourage excessive and
unnecessary risk taking by executive officers (or other employees) because these programs are
designed to encourage employees to remain focused on both our short- and long-term operational and
financial goals. We set performance goals that we believe are reasonable in light of our past
performance and market
25
conditions. Restricted stock and stock option awards are subject to time-based vesting
conditions, which retain value even in a depressed market, so executives are less likely to take
unreasonable risks. With respect to our performance-based equity incentives, assuming achievement
of at least a minimum level of performance, payouts result in some compensation at levels below
full target achievement, in lieu of an all or nothing approach.
Based on these considerations, the Compensation Committee determined that any risks arising
from our compensation policies and practices are not reasonably likely to have a material adverse
effect on us.
COMPENSATION COMMITTEE
INTERLOCKS AND INSIDER PARTICIPATION
During Fiscal 2010, no member of the Compensation Committee served as an executive
officer of the Company, and, except as described in Related Persons Transactions below, no such
person had any relationship with the Company requiring disclosure herein. During Fiscal 2010, there
were no Compensation Committee interlocks with other companies.
COMPENSATION COMMITTEE REPORT
The Compensation Committee has reviewed and discussed the above CD&A with management and,
based on such review and discussions, the Compensation Committee recommended to the Board of
Directors that the CD&A be included in this Proxy Statement.
KATHLEEN J. AFFELDT (Chair)
JOHN J. HOLLAND
NATHAN K. SLEEPER
26
EXECUTIVE COMPENSATION
Summary Compensation Table
The following table shows information regarding the total compensation paid to the Named
Executive Officers for each of the fiscal year ended November 2, 2008 (Fiscal 2008), Fiscal 2009
and Fiscal 2010.
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Non-Equity |
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|
Stock |
|
Option |
|
Incentive Plan |
|
All Other |
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|
|
|
|
|
|
|
Salary |
|
Awards |
|
Awards |
|
Compensation |
|
Compensation |
|
Total |
Name & Principal Position |
|
Year |
|
($) |
|
($)(a) |
|
($)(a) |
|
($)(b) |
|
($)(c) |
|
($) |
Norman C. Chambers, |
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2010 |
|
|
|
750,000 |
|
|
|
1,883,780 |
|
|
|
2,615,222 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
5,249,002 |
|
Chairman of the Board, |
|
|
2009 |
|
|
|
750,000 |
|
|
|
495,258 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
2,300 |
|
|
|
1,247,558 |
|
President and Chief |
|
|
2008 |
|
|
|
742,308 |
|
|
|
496,774 |
|
|
|
-0- |
|
|
|
984,010 |
|
|
|
86,901 |
|
|
|
2,309,993 |
|
Executive Officer |
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark E. Johnson, |
|
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2010 |
|
|
|
332,000 |
|
|
|
1,164,777 |
|
|
|
1,503,754 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
3,000,531 |
|
Executive Vice President, |
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2009 |
|
|
|
332,000 |
|
|
|
161,938 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
3,101 |
|
|
|
497,039 |
|
Chief Financial Officer and |
|
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2008 |
|
|
|
294,231 |
|
|
|
127,779 |
|
|
|
-0- |
|
|
|
326,691 |
|
|
|
34,965 |
|
|
|
783,666 |
|
Treasurer |
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Mark W. Dobbins, |
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2010 |
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315,000 |
|
|
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1,026,256 |
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|
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1,089,680 |
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|
|
-0- |
|
|
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-0- |
|
|
|
2,430,936 |
|
Executive Vice President |
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2009 |
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|
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315,000 |
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|
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161,938 |
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|
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-0- |
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-0- |
|
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3,486 |
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480,424 |
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and Chief Operating Officer |
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2008 |
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303,019 |
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127,779 |
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-0- |
|
|
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309,963 |
|
|
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31,725 |
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772,486 |
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Charles W. Dickinson, |
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2010 |
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290,500 |
|
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800,531 |
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|
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653,809 |
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|
|
-0- |
|
|
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-0- |
|
|
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1,744,840 |
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President of Metal |
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2009 |
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290,500 |
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150,305 |
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|
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-0- |
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-0- |
|
|
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3,679 |
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444,484 |
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Components Division |
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2008 |
|
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288,885 |
|
|
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127,779 |
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|
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-0- |
|
|
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285,855 |
|
|
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29,102 |
|
|
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731,621 |
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Bradley D. Robeson |
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2010 |
|
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289,300 |
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800,531 |
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653,809 |
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|
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-0- |
|
|
|
11,316 |
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1,754,956 |
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President of NCI Buildings |
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2009 |
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275,000 |
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|
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150,305 |
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|
|
-0- |
|
|
|
-0- |
|
|
|
4,236 |
|
|
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429,541 |
|
Division and Robertson-Ceco Division (d) |
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(a) |
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The amounts reported in the Stock Awards and Option Awards columns reflect the
aggregate grant date fair value of the awards granted under our Incentive Plan in each of
Fiscal 2008, Fiscal 2009 and Fiscal 2010, computed in accordance with FASB ASC Topic 718. See
Note 7 of the consolidated financial statements in NCIs Annual Report for the fiscal year
ended October 31, 2010, Note 21 of the consolidated financial statements in NCIs Annual
Report for the year ended November 1, 2009, and Note 14 of the consolidated financial
statements in NCIs Annual Report for the year ended November 2, 2008 for additional detail
regarding assumptions underlying the valuation of equity awards. |
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(b) |
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No bonuses were paid under our Bonus Program for either Fiscal 2009 or Fiscal 2010. See
Compensation Discussion & AnalysisAnnual Bonus. |
27
|
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(c) |
|
All Other Compensation column includes NCI 401(k) matching contributions and deferred
compensation plan contributions. No NCI 401(k) matching contributions or deferred
compensation plan contributions were made in Fiscal 2010. For Fiscal 2010, amounts reported
in the All Other Compensation column for Mr. Robeson represent amounts received by him as a
car allowance. |
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(d) |
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Mr. Robeson was not a Named Executive Officer in Fiscal 2008. |
28
Grants of Plan-Based Awards Table
The following table sets forth information concerning grants of plan-based awards to each of
the Named Executive Officers under the Bonus Plan and the Incentive Plan during Fiscal 2010. The
number of shares and exercise prices included in this table have been adjusted to reflect the 1:5
reverse stock split that occurred on March 5, 2010.
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All Other |
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All other |
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Grant |
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Stock |
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option |
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Date |
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Awards: |
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awards: |
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Exercise |
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Fair Value |
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Number |
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number of |
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or base |
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of Stock |
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Estimated Future Payouts Under Non- |
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Estimated Future Payouts Under Equity |
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of Shares |
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securities |
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price of |
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and |
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|
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Equity Incentive Plan Awards (a) |
|
Incentive Plan Awards (b) |
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of Stock |
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underlying |
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option |
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Option |
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Threshold |
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Target |
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Maximum |
|
Threshold |
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Target |
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Maximum |
|
or Units |
|
options |
|
awards |
|
Awards |
Name |
|
Grant Date |
|
Plan |
|
($) |
|
($) |
|
($) |
|
(#) |
|
(#) |
|
(#) |
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(#) (c) |
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(#)(d) |
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($/Sh) |
|
($)(e) |
Mr. Chambers |
|
|
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Bonus Program |
|
|
-0- |
|
|
|
750,000 |
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N/A |
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12/11/2009 |
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Incentive Plan |
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|
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|
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|
|
|
|
|
|
|
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-0- |
|
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46,198 |
|
|
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67,797 |
|
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54,812 |
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|
|
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|
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498,577 |
|
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12/11/2009 |
|
Incentive Plan |
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152,285 |
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1,385,203 |
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12/11/2009 |
|
Incentive Plan |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
609,137 |
|
|
$ |
8.85 |
|
|
|
2,615,222 |
|
Mr. Johnson |
|
|
|
Bonus Program |
|
|
-0- |
|
|
|
249,000 |
|
|
|
N/A |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-0- |
|
|
|
11,299 |
|
|
|
16,949 |
|
|
|
11,300 |
|
|
|
|
|
|
|
|
|
|
|
102,786 |
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
116,752 |
|
|
|
|
|
|
|
|
|
|
|
1,061,991 |
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
350,254 |
|
|
$ |
8.85 |
|
|
|
1,503,754 |
|
Mr. Dobbins |
|
|
|
Bonus Program |
|
|
-0- |
|
|
|
236,250 |
|
|
|
N/A |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-0- |
|
|
|
11,299 |
|
|
|
16,949 |
|
|
|
11,300 |
|
|
|
|
|
|
|
|
|
|
|
102,787 |
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
101,523 |
|
|
|
|
|
|
|
|
|
|
|
923,469 |
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
253,808 |
|
|
$ |
8.85 |
|
|
|
1,089,680 |
|
Mr. Dickinson |
|
|
|
Bonus Program |
|
|
-0- |
|
|
|
217,875 |
|
|
|
N/A |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-0- |
|
|
|
7,910 |
|
|
|
11,865 |
|
|
|
11,865 |
|
|
|
|
|
|
|
|
|
|
|
107,925 |
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
76,143 |
|
|
|
|
|
|
|
|
|
|
|
692,606 |
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
152,285 |
|
|
$ |
8.85 |
|
|
|
653,809 |
|
Mr. Robeson |
|
|
|
Bonus Program |
|
|
-0- |
|
|
|
217,875 |
|
|
|
N/A |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-0- |
|
|
|
7,910 |
|
|
|
11,865 |
|
|
|
11,865 |
|
|
|
|
|
|
|
|
|
|
|
107,925 |
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
76,143 |
|
|
|
|
|
|
|
|
|
|
|
692,606 |
|
|
|
12/11/2009 |
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
152,285 |
|
|
$ |
8.85 |
|
|
|
653,809 |
|
|
|
|
(a) |
|
Represents threshold and target amounts potentially payable under NCIs Bonus Program for
Fiscal 2010. There is no maximum payout under the Bonus Program. There were no actual
payouts with respect to Fiscal 2010 under NCIs Bonus Program. See Compensation Discussion &
Analysis-Annual Bonus. |
|
(b) |
|
Represents the threshold, target and maximum number of shares that may be awarded pursuant to
the contingent portion of each Named Executive Officers annual restricted stock grant made in
Fiscal 2010, based on the closing price of NCIs Common Stock on December 11, 2009 (the date
of the grant), which was $8.85. Based on NCIs earnings per share growth for the three fiscal
years preceding Fiscal 2010, no shares were actually awarded pursuant to the contingent
portion of the award. |
29
|
|
|
(c) |
|
Reflects the fixed portion of the annual restricted stock grant made in Fiscal 2010 based on
the closing price of NCIs Common Stock on December 11, 2009 (the date of the grant), which
was $8.85. A separate line reflects the number of shares of Common Stock awarded to each Named
Executive Officer pursuant to the special one-time restricted stock award granted in Fiscal
2010. Each recipient of a restricted stock award is required to pay NCI an amount equal to
the aggregate par value ($0.01 per share) of the award at the date of grant. |
|
(d) |
|
Reflects the number of shares of Common Stock underlying the special one-time non-qualified
stock options awarded to each Named Executive Officer in Fiscal 2010 with an exercise price
based on the closing price of NCIs Common Stock on December 11, 2009. |
|
(e) |
|
Reflects the grant date fair value of the restricted stock and non-qualified stock options
awarded under our Incentive Plan in Fiscal 2010, computed in accordance with FASB ASC Topic
718. |
Narrative to the Summary Compensation Table and Grants of Plan-Based Awards Table
Employment Agreements
We have entered into employment agreements with each of the Named Executive Officers. The
term of Mr. Chambers agreement ends on April 30, 2014. The term of the employment agreements with
the other Named Executive Officers runs for a period of two years following the Equity Investment
that occurred on October 20, 2009, subject to automatic one-year extensions thereafter unless
either party gives notice of non-renewal. The agreements provide the Named Executive Officers with
an annual base salary, which is subject to annual review. In the case of Mr. Chambers, the base
salary may not be less than $400,000 per year. The agreements also provide that each Named
Executive Officer is eligible to receive annual bonuses under NCIs Bonus Program (with Mr.
Chambers being considered a Level I participant for purposes thereof) and to participate in the
health, retirement and welfare benefits provided by NCI. Mr. Chambers agreement also provides him
with an automobile allowance and reimbursement for automobile insurance and mileage incurred for
business use, four weeks of paid vacation each year, and business expense reimbursement. The
agreement with Mr. Chambers further provides for certain cash payments and equity incentive awards
that have previously been satisfied. The employment agreements were amended effective October 20,
2009 to make certain changes to the severance provisions contained therein. The severance and
change of control benefits provided by the agreements are described below in the section titled
Potential Payments Upon Termination or Change in Control.
Fiscal 2010 Bonus Program
Our short-term incentive compensation program for our Named Executive Officers for Fiscal 2010
was dependent upon our attainment of a specified level of ROA and EPS Growth. The amount payable
to a recipient of a Fiscal 2010 award under the Bonus Program is determined based on the ROA and
EPS Growth levels actually attained by us for Fiscal 2010 and is equal to a specified percentage of
the recipients base salary. We must achieve the minimum threshold ROA or EPS Growth levels set by
the Compensation Committee in order for any amounts to be payable pursuant to the Bonus Program.
For Fiscal 2010, no annual bonuses were payable unless either (1) ROA was at least 15% or (2) EPS
Growth was at least 10%. Any bonus amounts that become payable are paid following the completion
of the applicable fiscal year. Because we did not achieve ROA of at least 15% or EPS Growth of at
least 10%, no amounts were paid to our Named Executive Officers under the Bonus Program for Fiscal
2010. See Compensation Discussion & AnalysisAnnual Bonus for additional information.
Restricted Stock Awards
Each of our Named Executive Officers received an annual grant and a special one-time grant of
restricted stock under the Incentive Plan on December 11, 2009. All shares of restricted stock
(including shares subject to the contingent portion of the annual restricted stock award) vest
ratably over a four-year period (i.e., 25% vest each year on the anniversary of the grant date),
provided that the Named Executive
30
Officer remains an employee continuously from the date of grant
through the applicable vesting date. Shares of restricted stock will become vested on a pro rata
basis in the event (1) the Named Executive Officers
employment is terminated by NCI without cause, or (2) the Named Executive Officer terminates his
employment for good reason, such pro rata vesting to be determined based on the number of months
during the vesting period that the individual remained employed with NCI. Shares of restricted
stock will fully vest (a) upon the Named Executive Officers death or disability, (b) upon the
Named Executive Officers attainment of 65 years of age, or (c) upon the occurrence of a change of
control. The restricted shares granted under the special one-time grants do not vest upon the
Named Executive Officers retirement or attainment of 65 years of age. While a Named Executive
Officer holds shares of restricted stock, he is entitled to receive all dividends paid or delivered
thereon as if he were a stockholder.
Stock Options
Each of our Named Executive Officers received a special one-time grant of non-qualified stock
options under the Incentive Plan on December 11, 2009. Stock options vest ratably over a four-year
period (i.e., 25% vest each year on the anniversary of the grant date), provided that the Named
Executive Officer remains an employee continuously from the date of grant through the applicable
vesting date. Stock options will become vested on a pro rata basis in the event (1) the Named
Executive Officers employment is terminated by NCI without cause, or (2) the Named Executive
Officer terminates his employment for good reason, such pro rata vesting to be determined based
on the number of months during the vesting period that the individual remained employed with NCI.
In addition, stock options will become fully vested (1) upon the Named Executive Officers death or
disability or (2) upon the occurrence of a change of control. The options granted under the
special one-time grants do not vest upon the Named Executive Officers retirement or attainment of
65 years of age. Following termination of employment, a Named Executive Officer will have 60 days
following the date of termination to exercise any vested stock options, except in the event of the
Named Executive Officers death, disability or retirement, the option may be exercised during the
180-day period following the event.
31
Outstanding Equity Awards at Fiscal Year-End
The following table sets forth information concerning unexercised stock options and unvested
restricted stock held by each of our Named Executive Officers as of October 31, 2010. The number
of shares and exercise prices included in this table have been adjusted to reflect the 1:5 reverse
stock split that occurred on March 5, 2010.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Market |
|
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
Value of |
|
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
|
Unexercised |
|
Unexercised |
|
|
|
|
|
|
|
|
|
|
|
|
|
Units of |
|
Units of |
|
|
Options (#) |
|
Options (#) |
|
Option |
|
Option |
|
|
|
|
|
Stock That |
|
Stock That |
|
|
Exercisable |
|
Unexercisable |
|
Exercise |
|
Expiration |
|
|
|
|
|
Have Not |
|
Have Not |
Name |
|
(a) |
|
(b) |
|
Price ($) |
|
Date |
|
Grant Date |
|
Vested (#)(c) |
|
Vested ($)(d) |
Mr. Chambers |
|
|
300 |
|
|
|
-0- |
|
|
|
91.50 |
|
|
|
5/29/13 |
|
|
|
4/26/04 |
|
|
|
12,904 |
|
|
|
127,750 |
|
|
|
|
30,000 |
|
|
|
-0- |
|
|
|
155.00 |
|
|
|
4/26/14 |
|
|
|
12/11/09 |
|
|
|
152,285 |
|
|
|
1,507,622 |
|
|
|
|
-0- |
|
|
|
609,137 |
|
|
|
8.85 |
|
|
|
12/15/19 |
|
|
|
12/11/09 |
|
|
|
54,812 |
|
|
|
542,639 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr. Johnson |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/11/09 |
|
|
|
116,752 |
|
|
|
1,155,845 |
|
|
|
|
-0- |
|
|
|
350,254 |
|
|
|
8.85 |
|
|
|
12/15/19 |
|
|
|
12/11/09 |
|
|
|
11,300 |
|
|
|
111,870 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr. Dobbins |
|
|
445 |
|
|
|
-0- |
|
|
|
90.00 |
|
|
|
12/15/10 |
|
|
|
8/26/04 |
|
|
|
5,000 |
|
|
|
49,500 |
|
|
|
|
523 |
|
|
|
-0- |
|
|
|
76.50 |
|
|
|
6/15/11 |
|
|
|
12/11/09 |
|
|
|
101,523 |
|
|
|
1,005,078 |
|
|
|
|
1,057 |
|
|
|
-0- |
|
|
|
75.75 |
|
|
|
12/15/11 |
|
|
|
12/11/09 |
|
|
|
11,300 |
|
|
|
111,870 |
|
|
|
|
458 |
|
|
|
-0- |
|
|
|
87.50 |
|
|
|
6/15/12 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
582 |
|
|
|
-0- |
|
|
|
103.20 |
|
|
|
12/15/12 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
663 |
|
|
|
-0- |
|
|
|
90.60 |
|
|
|
6/15/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
491 |
|
|
|
-0- |
|
|
|
122.20 |
|
|
|
12/15/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
398 |
|
|
|
-0- |
|
|
|
150.90 |
|
|
|
6/15/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
328 |
|
|
|
-0- |
|
|
|
183.10 |
|
|
|
12/15/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
362 |
|
|
|
-0- |
|
|
|
165.95 |
|
|
|
6/15/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
273 |
|
|
|
-0- |
|
|
|
220.00 |
|
|
|
12/15/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-0- |
|
|
|
253,808 |
|
|
|
8.85 |
|
|
|
12/15/19 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr. Dickinson |
|
|
172 |
|
|
|
-0- |
|
|
|
87.50 |
|
|
|
6/15/12 |
|
|
|
8/26/04 |
|
|
|
5,000 |
|
|
|
49,500 |
|
|
|
|
146 |
|
|
|
-0- |
|
|
|
103.20 |
|
|
|
12/15/12 |
|
|
|
12/11/09 |
|
|
|
76,143 |
|
|
|
753,816 |
|
|
|
|
332 |
|
|
|
-0- |
|
|
|
90.60 |
|
|
|
6/15/13 |
|
|
|
12/11/09 |
|
|
|
11,865 |
|
|
|
117,464 |
|
|
|
|
369 |
|
|
|
-0- |
|
|
|
122.20 |
|
|
|
12/15/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
398 |
|
|
|
-0- |
|
|
|
150.90 |
|
|
|
6/15/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
328 |
|
|
|
-0- |
|
|
|
183.10 |
|
|
|
12/15/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
362 |
|
|
|
-0- |
|
|
|
165.95 |
|
|
|
6/15/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
273 |
|
|
|
-0- |
|
|
|
220.00 |
|
|
|
12/15/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-0- |
|
|
|
152,285 |
|
|
|
8.85 |
|
|
|
12/15/19 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr. Robeson |
|
|
49 |
|
|
|
-0- |
|
|
|
103.20 |
|
|
|
12/15/12 |
|
|
|
12/11/09 |
|
|
|
76,143 |
|
|
|
753,816 |
|
|
|
|
56 |
|
|
|
-0- |
|
|
|
90.60 |
|
|
|
6/15/13 |
|
|
|
12/11/09 |
|
|
|
11,865 |
|
|
|
117,464 |
|
|
|
|
82 |
|
|
|
-0- |
|
|
|
122.20 |
|
|
|
12/15/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
67 |
|
|
|
-0- |
|
|
|
150.90 |
|
|
|
6/15/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
82 |
|
|
|
-0- |
|
|
|
183.10 |
|
|
|
12/15/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
91 |
|
|
|
-0- |
|
|
|
165.95 |
|
|
|
6/15/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
182 |
|
|
|
-0- |
|
|
|
220.00 |
|
|
|
12/15/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-0- |
|
|
|
152,285 |
|
|
|
8.85 |
|
|
|
12/15/19 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
All exercisable stock options previously granted (i) have an exercise price not less than the
closing price of NCIs Common Stock on the day before the grant date (adjusted to reflect the
reverse stock |
32
|
|
|
|
|
split that occurred on March 5, 2010), (ii) became exercisable with respect to
25% of the total option
shares each year, starting on the first anniversary of the grant date (all such options
became fully vested in connection with the consummation of the Equity Investment on October
20, 2009), and (iii) are granted for a term of 10 years. Additional terms governing the
stock option awards are described in the narrative above entitled Narrative to the Summary
Compensation Table and Grants of Plan Based Awards TableStock Options. |
|
(b) |
|
Reflects the special one-time non-qualified stock option grant awarded to the Named Executive
Officers on December 11, 2009 (adjusted to reflect the reverse stock split that occurred on
March 5, 2010). Additional terms governing the stock option awards are described in the
narrative above entitled Narrative to the Summary Compensation Table and Grants of Plan Based
Awards TableStock Options. |
|
(c) |
|
Reflects (i) the special 2004 Long-Term Restricted Stock Awards granted to Messrs. Chambers,
Dobbins and Dickinson, (ii) the fixed portion of the annual restricted stock grant for Fiscal
2010, and (iii) the special one-time restricted stock award granted to the Named Executive
Officers on December 11, 2009 (in each case, adjusted to reflect the reverse stock split that
occurred on March 5, 2010). The special 2004 Long-Term Restricted Stock Awards vest upon the
earliest of (i) retirement at or after age 65, (ii) death, (iii) disability, (iv) a
termination without cause or for good reason, or (v) a change of control. In connection with
the Equity Investment that was consummated on October 20, 2009, this award was amended to
specify that the Equity Investment would not constitute a change of control event for
vesting purposes. The annual and special one-time restricted stock awards granted in Fiscal
2010 vest ratably with respect to 25% of the total restricted shares subject to the award each
year, starting on the first anniversary of the date of grant. Additional terms of these
restricted stock awards are described in the narrative above entitled Narrative to the
Summary Compensation Table and Grants of Plan Based Awards TableRestricted Stock Awards. |
|
(d) |
|
This column represents the closing price of our Common Stock on October 29, 2010, the last
business day of Fiscal 2010, which is $9.91, multiplied by the number of shares of restricted
stock less the par value of the shares ($0.01 per share) paid by the Named Executive Officer. |
33
Option Exercises and Stock Vested
No shares of restricted stock held by our Named Executive Officers vested, and no stock
options held by our Named Executive Officers were exercised, during Fiscal 2010.
Pension Benefits
We do not sponsor or maintain any plans that provide for specified retirement payments or
benefits, such as tax-qualified defined benefit plans or supplemental executive retirement plans,
for our Named Executive Officers.
34
Nonqualified Deferred Compensation
The following table sets forth information concerning nonqualified deferred compensation
benefits of each of our Named Executive Officers under the DCP for Fiscal 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive |
|
|
|
|
|
|
|
|
|
|
Contributions |
|
Registrant |
|
Aggregate |
|
Aggregate |
|
Aggregate |
|
|
in Last FY |
|
Contributions |
|
Earnings in |
|
Withdrawals/ |
|
Balance at Last |
Name |
|
($)(a) |
|
in Last FY ($) |
|
Last FY ($) |
|
Distributions ($) |
|
FY (b)($) |
Mr. Chambers |
|
|
57,115 |
|
|
|
-0- |
|
|
|
168,694 |
|
|
|
-0- |
|
|
|
997,656 |
|
Mr. Johnson |
|
|
13,407 |
|
|
|
-0- |
|
|
|
29,507 |
|
|
|
-0- |
|
|
|
225,467 |
|
Mr. Dobbins |
|
|
31,803 |
|
|
|
-0- |
|
|
|
1,953 |
|
|
|
-0- |
|
|
|
33,756 |
|
Mr. Dickinson |
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
Mr. Robeson |
|
|
16,424 |
|
|
|
-0- |
|
|
|
818 |
|
|
|
-0- |
|
|
|
17,242 |
|
|
|
|
(a) |
|
Contributions made by the Named Executive Officers during Fiscal 2010 are included in each
such executives salary and bonus amounts, as applicable, as reported in the Summary
Compensation Table. |
|
(b) |
|
Of the totals in the Aggregate Balance at Last FY column, the following amounts were
reported as compensation in the Summary Compensation Table of our Proxy Statements in Fiscal
2009 and previous years pursuant to the SECs current disclosure rules: Mr. Chambers,
$716,926, Mr. Johnson, $161,059, Mr. Dobbins, $0, Mr. Dickinson, $0, and Mr. Robeson, $0. |
Eligible participants in the DCP include certain employees and non-employee directors of NCI
who are selected by the Compensation Committee to participate. The DCP is a nonqualified
retirement plan created to provide specified benefits to our highly compensated employees and
directors. The DCP allows employees, including the Named Executive Officers, to defer up to 80% of
their annual salaries and up to 90% of their annual cash bonuses, and allows NCIs non-employee
directors to defer up to 100% of their annual fees and meeting attendance fees, until a specified
date in the future, including at or after retirement. Elections to defer under the DCP must be
made prior to the end of the year preceding the year the compensation will be earned. Elections to
defer incentive payments based on services to be performed over at least a twelve-month period must
be made no later than six months prior to the end of the designated performance period.
On March 6, 2009, NCI indefinitely suspended matching contributions under the DCP on
contributions in excess of the applicable Internal Revenue Code limits on 401(k) plan contributions
(Restoration Match), and no Restoration Match was made during Fiscal 2010. The DCP also allows
discretionary matching contributions to provide a supplemental retirement benefit to executives.
Messrs. Chambers, Dobbins and Dickinson are not eligible to receive discretionary matching
contributions under the DCP until the value of the discretionary matching contributions that would
otherwise have been made, with attributed earnings, exceeds the value of the special 2004 Long-Term
Restricted Stock Awards as determined by the Compensation Committee. For Fiscal 2010, we
determined to make discretionary matching contributions provided that NCI achieved ROA for Fiscal
2010 of 25%, as calculated under the Bonus Program. If target ROA was achieved, we would match the
percentage of an executive officers salary and bonus that he has voluntarily deferred under the
DCP, up to a maximum of 12.5%. Because our ROA calculated under the Bonus Program was less than
25%, no discretionary contribution was made for Fiscal
35
2010. Executives generally become vested in the Restoration Match in a manner consistent with
NCIs match in the NCI 401(k) plan, which generally vests ratably over a five-year period.
Discretionary matching contributions vest ratably over a three-year period. However, effective
upon the consummation of the Equity Investment on October 20, 2009, all matching contributions then
allocated to a participants account under the DCP became 100% vested. Matching contributions
allocated to a participants account following October 20, 2009, will also become fully vested upon
any subsequent change of control or upon the participants retirement, death or disability.
Amounts deferred are deemed invested in one or more phantom investment funds and additional
amounts are credited to participants accounts based on the hypothetical earnings of such
investments. In November 2009, the Compensation Committee approved the addition of purchasing
employer stock as an investment option for certain of our executive officers. No above market or
preferential earnings are paid under the DCP and, therefore, none of the earnings reported in
column (d) above are included in the Summary Compensation Table. Participants may change their
investment options at any time, subject to the administrative procedures adopted by the plan
administrator and certain transfer restrictions on those executives who purchase NCI stock through
the DCP. The table below shows the funds available in the DCP and the annual return of each for
Fiscal 2010:
|
|
|
|
|
Investment Funds |
|
Rate of Return |
Columbia Acorn A |
|
|
24.75 |
% |
American Funds EuroPacific Gr R5 |
|
|
12.83 |
% |
PIMCO Total Return A |
|
|
10.94 |
% |
Fidelity Spartan 500 Index Advtg |
|
|
16.45 |
% |
Government Money Market Fund Institutional |
|
|
0.03 |
% |
NCI Stock Fund |
|
|
1.14 |
% |
Withdrawal elections under the DCP will be made in conjunction with the deferral election, and
the scheduled distribution date elected will be the first day of a plan year at least three years
after the end of the plan year to which the amounts subject to the election relate. A participant
may elect to receive distribution in a lump sum or in installments. Changes to withdrawal
elections must be made at least 12 months prior to the initial elected payment date and must defer
the new initial payment date at least five years. In-service withdrawals are permitted to satisfy
an unforeseeable emergency plus the amounts anticipated to pay taxes on the withdrawal amount. If
a participant withdraws amounts from the DCP upon an unforeseeable emergency, the participants
participation in the DCP may be suspended. Upon a change of control or the participants death,
disability or other termination (other than due to retirement), a participant will receive his
vested plan account in a lump sum. Upon a change of control, a participants deferral elections
immediately terminate with respect to any prospective compensation payable following the change of
control.
We have established a rabbi trust to provide for NCIs obligations under the DCP and have
formed an administrative committee to manage the DCP and its assets. Pursuant to the Investment
Agreement, effective on October 20, 2009, the DCP was amended to eliminate the right to appoint a
third-party administrator of the DCP after October 20, 2009. Similarly, the rabbi trust that is
the source of funding for obligations under the DCP was amended so that certain administrative
protections that would have gone into effect following a change of control did not apply as a
result of the Equity Investment. In addition, as a result of the amendment, the requirement to
fully fund the rabbi trust upon a change of control did not apply as a result of the Equity
Investment.
36
Potential Payments upon Termination or Change in Control
We have entered into employment agreements with each of our Named Executive Officers that
contain provisions regarding payments to be made to such individuals upon termination of their
employment, including in connection with a change of control. These agreements are described in
greater detail below and in the section of this Proxy Statement above entitled Narrative to the
Summary Compensation Table and Grants of Plan Based Awards TableEmployment Agreements. In
addition, equity award agreements issued to our Named Executive Officers under the Incentive Plan
contain provisions that provide for accelerated vesting of awards in the event of certain
termination events and/or upon a change of control. These agreements are described in greater
detail below and in the sections of this Proxy Statement above entitled Narrative to the Summary
Compensation Table and Grants of Plan Based Awards TableRestricted Stock Awards and Stock
Options.
Employment Agreements
The employment agreement with Mr. Chambers provides for certain payments to be made to him
upon termination of his employment. If Mr. Chambers is terminated for cause or resigns without
good reason, then he will be entitled to receive only salary and benefits earned by him or
accrued for his account through the date of his termination. If, on the other hand, Mr. Chambers
is terminated without cause or resigns for good reason, he will be entitled to cash severance,
payable in installments, equal to the greater (i) two times his current base salary or (ii) his
base salary through April 30, 2014. Further, Mr. Chambers agreement provides that if he is
terminated without cause or resigns for good reason within two years after a change of
control, then he will be entitled to, within seven days of such termination, a lump-sum payment
equal to the present value of his severance entitlements.
Mr. Chambers is subject to certain confidentiality obligations during and after his employment
with us. In addition, Mr. Chambers is subject to certain noncompetition and nonsolicitation
provisions for a period equal to three years following the later of (i) the date of his termination
of employment with us, and (ii) the end of the period during which Mr. Chambers is entitled to
receive compensation payments from us under the employment agreement. Termination of Mr. Chambers
employment due to a breach of one of these covenants constitutes a termination for cause. The
employment agreement does not prohibit the waiver of a breach of these covenants.
The employment agreements with our other Named Executive Officers also provide for severance
benefits upon the occurrence of certain termination events. If employment is terminated for any
reason other than termination in connection with a change of control, the Named Executive Officer
will be entitled to receive the portion of such officers earned annual base salary through the
date of termination and any bonus to which such officer is entitled pursuant to the Bonus Program
for a fiscal year ending prior to the date of termination. If a Named Executive Officer is
terminated without cause or for good reason within 24 months following a change of control or
a potential change of control, the Named Executive Officer is entitled to receive (i) a lump sum
payment equal to two times his or her annual base salary (at the highest annualized rate in effect
during the one year period prior to the change of control or potential change of control date)
and (ii) medical and dental coverage at the active employee rate for a period of up to 18 months.
Each Named Executive Officer is subject to confidentiality obligations during and after his
employment, and is further bound by a covenant not to compete with us for the term of his or her
employment and, in the event such executive officer receives a change of control payment, for a
period of two (2) years following such executive officers termination. The agreements with the
Named Executive Officers also contain nonsolicitation provisions that apply for a period of three
years following the longer of (a) the termination of the officers employment or (b) the period
during which the officer is entitled to receive payments under the agreement. Termination of a
Named Executive Officers employment due to breach of one of these covenants constitutes a
termination for cause. The employment agreement does not prohibit the waiver of a breach of
these covenants.
To the extent payments under the employment agreements to Mr. Chambers or any other Named
Executive Officer constitute parachute payments within the meaning of Section 280G of the
Internal Revenue Code, the payments to be received by the officer may be reduced to the extent a
reduction in the
37
payment amount would put the officer in a better after-tax position than he would be in if the
excise tax under Section 4999 were imposed on such payments.
For purposes of the employment agreements, the following terms have been given the meanings
set forth below:
(1) cause means (A) in the case of Mr. Chambers: (i) failure to devote appropriate business
time to NCI that continues for 30 days after notice of such failure is received from NCI, (ii)
disability of the officer, (iii) indictment, conviction or plea of nolo contendere with respect to
a felony, (iv) failure to perform any material covenants under the employment agreement that is not
cured within 30 days after notice is received from NCI, (v) failure to use commercially reasonable
efforts to carry out directives of the Board of Directors or material violation of NCIs policies
that is not cured within 30 days after notice is received from NCI, (vi) an act that brings NCI
into public disgrace or harms its business operations, subject to a limited cure opportunity, (vii)
habitual insobriety or illegal use of drugs, or (viii) failure to comply in any material respect
with the companys corporate governance guidelines or code of business conduct and ethics that is
not cured within 30 days following notice received from NCI; and (B) in the case of the other Named
Executive Officers: (i) the officers willful and continued failure to substantially perform his
duties that continues for 30 days following notice received from NCI, (ii) officers willful gross
misconduct that materially and demonstrably injures NCI, or (iii) officers conviction for
committing fraud, embezzlement, theft or another felony, in each case, subject to a limited cure
opportunity.
(2) change of control means (A) any person becomes the beneficial owner of 20% or more of
the combined voting power of NCI, (B) as a result of, or in connection with, a tender or exchange
offer, merger or other business combination, persons who were directors immediately before the
transaction cease to constitute the majority of NCIs Board of Directors, (C) NCI is merged or
consolidated with another company or transfers substantially all of its assets to another company
and, as a result, less than 50% of the outstanding voting securities of the resulting company are
owned in the aggregate by former NCI stockholders, or (D) a tender or exchange offer is made for 30
percent or more of the combined voting power of NCI.
(3) good reason means (A) reduction of the officers then current base salary in excess of
10% in any 12 months period (or, in the case of Mr. Chambers, below $400,000 per year), (B) a
material reduction in the officers title (or, in the case of Mr. Chambers, removal from the office
of CEO and Chairman of the Board), (C) a material adverse reduction in the officers duties or
responsibilities (and, in the case of Mr. Chambers, a material adverse reduction in the nature or
status of his authority), (D) breach or failure by NCI to perform any of its material covenants
under the employment agreement, or (E) any relocation of the officers principal place of
employment outside the Houston, Texas metropolitan area. In addition, with respect to Mr. Chambers
only, the term good reason includes (i) failure by NCI to maintain an annual cash bonus plan in
substantially similar form as the Bonus Program or to provide Mr. Chambers with an annual cash
bonus opportunity that permits him to earn total cash compensation substantially comparable to the
total cash compensation of peer chief executive officers, or (ii) material reduction in the
aggregate employee benefits available to Mr. Chambers from time to time.
(4) potential change of control means (A) NCIs entry into any agreement, the consummation
of which would result in a change of control, (B) any person publicly announces an intention to
take actions that, if consummated, would constitute a change of control, or (C) NCIs Board of
Directors adopts a resolution to the effect that a potential change of control has occurred.
Equity Incentive Awards
Messrs. Chambers, Dobbins and Dickinson have received special 2004 Long-Term Restricted Stock
Awards under the Incentive Plan. The agreements for those awards provide that each such grantee
has the right to vote the shares and to receive dividends paid by us, whether in cash or stock, but
may not transfer the shares until they are vested. The shares of restricted stock subject to the
2004 Long-Term Restricted Stock Awards will vest in full (i) when the grantee retires from his
employment at or after attaining age 65, (ii) upon the grantees death, (iii) if the grantee
becomes disabled, (iv) upon the grantees termination without
38
cause by NCI or resignation for good reason, or (v) upon the occurrence of a change of
control. As required by the Investment Agreement, the 2004 Long-Term Restricted Stock Awards were
amended to provide that the Equity Investment did not constitute a change of control event for
purposes of these awards. The grantee will forfeit the shares of restricted stock if such
grantees employment is terminated for any other reason, including voluntary termination or
resignation without good reason or termination of employment for cause. In addition, each
grantee must comply with noncompete and nonsolicitation covenants for the five years immediately
following his receipt of any vested shares under his restricted stock award. If the grantee
breaches these covenants, the grantee must either return the shares granted to him pursuant to the
award, if he still owns them, or pay NCI the then current market value of the shares. For more
information regarding the special long-term restricted stock grants, see NCIs proxy statement for
the fiscal year ended November 2, 2008.
Each of our Named Executive Officers received an annual grant and a special one-time grant of
restricted stock under the Incentive Plan on December 11, 2009. Shares of restricted stock will
become vested on a pro rata basis in the event (1) the Named Executive Officers employment is
terminated by NCI without cause, or (2) the Named Executive Officer terminates his employment for
good reason, such pro rata vesting to be determined based on the number of months during the
vesting period that the individual remained employed with NCI. Shares of restricted stock will
fully vest (a) upon the Named Executive Officers death or disability, (b) upon the Named
Executive Officers attainment of 65 years of age, or (c) upon the occurrence of a change of
control. The restricted shares granted under the special one-time grants do not vest upon the
Named Executive Officers retirement or attainment of 65 years of age.
Each of our Named Executive Officers received a special one-time grant of non-qualified stock
options under the Incentive Plan on December 11, 2009. Stock options will become vested on a pro
rata basis in the event (1) the Named Executive Officers employment is terminated by NCI without
cause, or (2) the Named Executive Officer terminates his employment for good reason, such pro
rata vesting to be determined based on the number of months during the vesting period that the
individual remained employed with NCI. Stock options will become fully vested (1) upon the Named
Executive Officers death or disability, or (2) upon the occurrence of a change of control.
The options granted under the special one-time grants do not vest upon the Named Executive
Officers retirement or attainment of 65 years of age. Following termination of employment, a
Named Executive Officer will have 60 days following the date of termination to exercise any vested
stock options, except in the event of the Named Executive Officers death, disability or
retirement, the option may be exercised during the 180-day period following the event.
For purposes of the outstanding equity awards, the following terms shall have the meanings set
forth below:
(a) cause has substantially the same meaning given such term in Mr. Chambers employment
agreement but is limited to clauses (i), (iii), (v), (vi), (vii) and (viii) above.
(b) change of control has the same meaning given such term in the employment agreements,
except that the Equity Investment does not constitute a change of control for purposes of the
special 2004 Long-Term Restricted Stock Awards.
(c) disability has the meaning prescribed in the then effective long-term disability plan of
NCI that covers the Named Executive Officer or, in the absence of such a plan, the permanent and
total disability of a person within the meaning of Section 22(e)(3) of the Internal Revenue Code.
(d) good reason has the same meaning given such term in the employment agreement of the
respective Named Executive Officers who hold such awards.
Quantification of Payments
The following table estimates the value of the payments and benefits that each of our Named
Executive Officers would receive if his or her employment terminated or a change of control
occurred on
39
October 29, 2010 (the last business day of Fiscal 2010) under the circumstances shown and
making the indicated assumptions. The table excludes (i) amounts accrued through Fiscal 2010
year-end that would be paid in the normal course of continued employment, such as accrued but
unpaid salary, (ii) benefits generally available to all of our salaried employees, and (iii) stock
options with a strike price below the stock price on October 29, 2010. The amounts disclosed
assume that the price of our Common Stock was $9.91, which was the closing price of our stock on
October 29, 2010. The amounts below have been calculated using numerous other assumptions that we
believe are reasonable; however, the actual amounts to be paid out are dependent on various
factors, which may or may not exist at the time a Named Executive Officer is actually terminated
and/or a change of control actually occurs. Therefore, such amounts and disclosures should be
considered forward looking statements.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Without |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Cause or by |
|
Termination |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive for |
|
by Executive |
|
|
|
|
|
|
|
|
|
|
Change of |
|
Termination |
|
Good Reason |
|
Without Good |
|
|
|
Retirement |
|
Death |
Name |
|
Benefit |
|
Control (a) |
|
for Cause ($) |
|
($) |
|
Reason ($) |
|
Disability ($) |
|
($) |
|
($) |
Mr. Chambers |
|
Severance Payments (b) |
|
2,664,583 |
|
None |
|
2,664,583 |
|
None |
|
None |
|
None |
|
None |
|
|
Accelerated Stock Vesting (c)(d) |
|
2,180,210 |
|
None |
|
545,825 |
|
None |
|
2,180,210 |
|
671,066 |
|
2,180,210 |
|
|
Accelerated Option Vesting (c) |
|
645,685 |
|
None |
|
147,970 |
|
None |
|
645,685 |
|
None |
|
645,685 |
|
|
Life Insurance (e) |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
100,000 |
|
|
Change in Control Empl. Agreement (f) |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
Mr. Johnson |
|
Severance Payments |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
|
Accelerated Stock Vesting (c) |
|
1,268,995 |
|
None |
|
259,705 |
|
None |
|
1,268,995 |
|
111,983 |
|
1,268,995 |
|
|
Accelerated Option Vesting (c) |
|
371,269 |
|
None |
|
85,083 |
|
None |
|
371,269 |
|
None |
|
371,269 |
|
|
Life Insurance (e) |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
100,000 |
|
|
Change in Control Empl. Agreement (f) |
|
678,463 |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
Mr. Dobbins |
|
Severance Payments |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
|
Accelerated Stock Vesting (c)(d) |
|
1,167,626 |
|
None |
|
277,569 |
|
None |
|
1,167,626 |
|
161,533 |
|
1,167,626 |
|
|
Accelerated Option Vesting (c) |
|
269,036 |
|
None |
|
61,654 |
|
None |
|
269,036 |
|
None |
|
269,036 |
|
|
Life Insurance (e) |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
100,000 |
|
|
Change in Control Empl. Agreement (f) |
|
644,463 |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
Mr. Dickinson |
|
Severance Payments |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
|
Accelerated Stock Vesting (c)(d) |
|
921,709 |
|
None |
|
227,241 |
|
None |
|
921,709 |
|
167,132 |
|
921,709 |
|
|
Accelerated Option Vesting (c) |
|
161,422 |
|
None |
|
36,993 |
|
None |
|
161,422 |
|
None |
|
161,422 |
|
|
Life Insurance (e) |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
100,000 |
|
|
Change in Control Empl. Agreement (f) |
|
595,463 |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
Mr. Robeson |
|
Severance Payments |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
|
Accelerated Stock Vesting (c) |
|
872,159 |
|
None |
|
178,491 |
|
None |
|
872,159 |
|
117,582 |
|
872,159 |
|
|
Accelerated Option Vesting (c) |
|
161,422 |
|
None |
|
36,993 |
|
None |
|
161,422 |
|
None |
|
161,422 |
|
|
Life Insurance (e) |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
100,000 |
|
|
Change in Control Empl. Agreement (f) |
|
595,463 |
|
None |
|
None |
|
None |
|
None |
|
None |
|
None |
|
|
|
(a) |
|
Payable upon termination without cause or for good reason following a change in control.
Outstanding restricted stock and stock options fully vest upon a change in control
irrespective of a Named Executive Officers termination of employment. |
|
(b) |
|
Severance payment under Mr. Chambers employment agreement. Upon a termination without cause
or resignation for good reason (including during the two-year period following a change in |
40
|
|
|
|
|
control), Mr. Chambers will receive cash severance equal to the greater of (1) two times
his base salary and (2) his then-current salary paid for the remaining term of the
agreement (3.5 years at October 31, 2010). See Potential Payments Upon Termination or
Change in ControlEmployment Agreements. |
|
(c) |
|
The accelerated vesting of stock options results in an amount equal to the difference between
the exercise price for each option and the market price per share of the Common Stock (which,
as of October 29, 2010, was $9.91), multiplied by the number of option shares. The
accelerated vesting of restricted stock is based upon the closing price per share of NCIs
Common Stock on the New York Stock Exchange on October 29, 2010 of $9.91, multiplied by the
number of shares of restricted stock that would vest upon occurrence of the event indicated,
less the par value of the shares ($0.01 per share) paid by the Named Executive Officer. |
|
(d) |
|
Messrs. Chambers, Dobbins and Dickinson have received 2004 Long-Term Restricted Stock Awards
that will vest in full only on retirement, as defined in the agreements governing such grants,
unless vesting is accelerated by the occurrence of certain limited events, as indicated in the
table above. For additional information regarding these special long-term grants, please see
NCIs proxy statement for the fiscal year ended November 2, 2008, Compensation Discussion &
AnalysisLong-Term Incentive CompensationLong-Term Restricted Stock Grants. |
|
(e) |
|
Under the executive officers employment agreement, the executive officers designated
beneficiaries would have been entitled to the amounts set forth in the table above if the
officer had died in Fiscal 2010. |
|
(f) |
|
Upon a qualifying termination following a change in control, the executive will be entitled
to receive two times his annual base salary at the highest annualized rate in effect during
the one-year period immediately preceding the date of the change in control event. |
Compensation of Directors
Directors of NCI who are also employees of NCI do not receive compensation for their service
as directors. In addition to reimbursing our non-employee directors for the expenses incurred to
attend and/or participate in meetings, we pay non-employee directors the following amounts:
|
|
|
|
|
Annual Retainer Fee |
|
$ |
35,000 |
|
Board Meeting Fee |
|
$ |
3,000 |
|
Committee Meeting Fee (in the absence of Board meeting on the same
day) |
|
$ |
1,500 |
|
Executive Committee Fee (in the absence of Board meeting on the
same day) |
|
$ |
750 |
|
Chairman of Audit Committee |
|
$ |
15,000 |
|
Chair of Nominating and Corporate Governance Committee |
|
$ |
10,000 |
|
Chair of Compensation Committee |
|
$ |
10,000 |
|
Chair of Preferred Dividend Payment Committee |
|
$ |
10,000 |
|
In addition, each non-employee director receives a grant of restricted stock and/or stock
options under the Incentive Plan having an aggregate fair market value of $60,000 on December 15 of
each year, provided that the non-employee director has served as a director for at least six
months. Upon initial election to the Board, new directors receive a grant of 300 shares of
restricted stock. The stock awards generally vest ratably over a four-year period, subject to
accelerated vesting upon the occurrence of certain specified events. These certain specified
events include (1) the grantees death during the grantees continuous service, (2) the grantees
disability during the grantees continuous service, (3) the grantees inability to stand for
re-election due to age limitations set forth in our by-laws and corporate governance guidelines,
during continuous
41
service, (4) the grantees failure to be nominated for re-election or failure to be re-elected
if the grantee remains in continuous service until the expiration of his or her term, and (5) upon
a change of control.
Messrs. Berges, Sleeper and Zrebiec have assigned all of the compensation each would receive
for his services as a director, including any shares of restricted stock, to CD&R, LLC or its
affiliates. In the same manner as our other directors, Mr. Berges received reimbursement for
travel and other out-of-pocket expenses incurred in connection with his functions and duties as a
director, except that Mr. Berges is also entitled to reimbursement of up to $150,000 in the
aggregate per calendar year for actual air travel expenses for NCI-related purposes on our
corporate aircraft in lieu of reimbursement based on the cost of commercial air travel.
42
Director Compensation Table
The following table provides information concerning the compensation of our non-employee
directors for Fiscal 2010.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
or Paid in |
|
|
|
|
|
|
|
|
|
All Other |
|
|
|
|
Cash |
|
Stock Awards |
|
Option Awards |
|
Compensation |
|
Total |
Name |
|
(a)($) |
|
(b)($) |
|
(b)($) |
|
($) |
|
($) |
Kathleen Affeldt |
|
|
72,750 |
|
|
|
2,985 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
75,735 |
|
James Berges (c) |
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
Gary L. Forbes |
|
|
81,500 |
|
|
|
61,670 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
143,170 |
|
John J. Holland |
|
|
53,250 |
|
|
|
2,985 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
56,235 |
|
Lawrence J. Kremer |
|
|
50,000 |
|
|
|
2,985 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
52,985 |
|
George Martinez |
|
|
66,750 |
|
|
|
61,670 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
128,420 |
|
Nathan K. Sleeper
(c) |
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
Jonathan L. Zrebiec
(c) |
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
|
(a) |
|
Includes annual retainer fees, supplemental retainer fees for Committee Chairmen, Board
meeting fees and Committee meeting fees for each non-employee director as more fully explained
in the preceding paragraphs. |
|
(b) |
|
The amounts reported in the Stock Awards and Option Awards columns reflect the aggregate
grant date fair value of the awards granted under our Incentive Plan in Fiscal 2010, computed
in accordance with FASB ASC Topic 718. See Note 7 of the consolidated financial statements in
NCIs Annual Report for the fiscal year ended October 31, 2010, for additional detail
regarding assumptions underlying the valuation of equity awards. As of October 31, 2010, the
non-employee directors held the following outstanding restricted stock awards and stock
options: (i) Ms. Affeldt (300 restricted shares and no stock options), (ii) Mr. Forbes (6,780
restricted shares and 2,089 stock options), (iii) Mr. Holland (300 restricted shares and no
stock options), (iv) Mr. Kremer (300 restricted shares and no stock options), and (v) Mr.
Martinez (6,780 restricted shares and 1,373 stock options). These figures do not include
restricted stock or options granted to the non-employee directors on December 15, 2010. |
|
(c) |
|
Does not include fees of $68,250, $59,000, and $56,000 earned by Messrs. Berges, Sleeper, and
Zrebiec and paid to CD&R, LLC, as assignee of compensation payable to Messrs. Berges, Sleeper
and Zrebiec. Also does not include 900 shares of Common Stock issued to CD&R, LLC, as
assignee of compensation payable to Messrs. Berges, Sleeper and Zrebiec. |
43
BOARD OF DIRECTORS
Independence and Meetings
Clayton, Dubilier & Rice Fund VIII, L.P. and CD&R Friends & Family Fund VIII, L.P. together
own over 50% of our outstanding voting power, and we are therefore considered a controlled
company, within the meaning in the NYSE Listed Company Manual. Accordingly, effective as of the
closing of the Equity Investment, we took all corporate action and filed all election notices and
other documentation with the NYSE necessary to elect to qualify for the exemptions to the
requirements of sections 303A.01, 303A.04 and 303A.05 of the NYSE Listed Company Manual. As long as
we qualify for those exemptions, we will not be subject to the requirements that NYSE listed
companies have (1) a majority of independent directors, (2) a nominating/corporate governance
committee and a compensation committee, in each case, composed entirely of independent directors,
and (3) charters for the nominating/corporate governance committee and the compensation committee,
in each case, addressing certain specified matters. Pursuant to the Stockholders Agreement, we
have agreed to use our reasonable best efforts to elect these exemptions for so long as we qualify
for them.
Our Board of Directors determined, after considering all of the relevant facts and
circumstances, that Ms. Affeldt, Mr. Forbes, Mr. Holland, Mr. Kremer and Mr. Martinez are
independent from our management, as independence is defined by the rules and regulations of the
SEC and the listing standards of the NYSE. This means that none of the independent directors had
any direct or indirect material relationship with us, either directly or as a partner, stockholder
or officer of an organization that has a relationship with us. For a description of transactions
between us and certain members of our Board of Directors, please see Transactions with Related
PersonsTransactions.
Our Board of Directors met five times during the fiscal year ended October 31, 2010. Each of
our directors attended 75% or more of the aggregate of the total number of meetings of our Board of
Directors held during the period in which he or she was a director and the total number of meetings
held by all board committees on which he served during the periods that he served. It is our policy
to schedule a meeting of our Board of Directors on the date of the Annual Meeting, and we encourage
all of our directors to attend that meeting. All of our then-current directors attended last
years Annual Meeting.
Our non-management directors meet without the presence of management at regularly scheduled
executive sessions. These executive sessions occur before or after regularly scheduled meetings of
our Board of Directors. The presiding director of these executive sessions is the Chairman of the
Nominating and Corporate Governance Committee. For information on how you can communicate with our
non-management directors, please see Communications With Our Board.
Board Committees
Our Board of Directors has six standing committees the Executive Committee, the Audit
Committee, the Compensation Committee, the Nominating and Corporate Governance Committee, the
Affiliate Transactions Committee, and the Preferred Dividend Payment Committee.
Executive Committee
The Executive Committee is generally authorized to act on behalf of our Board of Directors
between scheduled meetings of our Board of Directors, except as provided by the Stockholders
Agreement and by our by-laws, to the fullest extent permitted by Delaware corporate law. However,
the Executive Committee does not have the authority to approve amendments to our charter or by-laws
or specified extraordinary corporate transactions. The Executive Committee operates under a charter
adopted by our Board of Directors, a copy of which is available on our website at www.ncilp.com
under the heading Investor RelationsCorporate Governance.
44
As of the end of Fiscal 2010, the members of the Executive Committee were Mr. Berges, Mr.
Chambers, Mr. Forbes, and Mr. Sleeper, with Mr. Berges serving as Chairman. The Executive
Committee met two times during the fiscal year ended October 31, 2010.
Audit Committee
The Audit Committee assists our Board of Directors in fulfilling its responsibilities relating
to our corporate accounting and reporting practices and the quality and integrity of our financial
reports. The Audit Committee assists the Board in monitoring the integrity of our financial
statements, the independence, qualifications and performance of our independent auditors; the
performance of our internal audit function, our compliance with legal and regulatory requirements,
and the preparation of our Audit Committees report included in our proxy statements. In
discharging its duties, our Audit Committee has the authority to retain independent legal,
accounting and other advisors and has the sole authority to appoint, retain, replace or terminate
the independent auditor.
As of the end of Fiscal 2010, the members of the Audit Committee were Mr. Forbes, Mr. Holland,
and Mr. Martinez, with Mr. Forbes serving as Chairman. The Audit Committee met five times during
the fiscal year ended October 31, 2010.
The Audit Committee is composed solely of directors who are not our officers or employees,
have the requisite financial literacy to serve on the Audit Committee, as determined by our Board
of Directors, and whom our Board of Directors has determined are independent under the listing
standards of the NYSE and the rules and regulations of the SEC.
Our Board of Directors, after reviewing all of the relevant facts, circumstances and
attributes, has determined that Mr. Forbes, the Chairman of our Audit Committee, is an audit
committee financial expert as defined by Item 407(d)(5)(ii) of Regulation S-K.
The Audit Committee operates under a written Audit Committee Charter adopted by our Board of
Directors, a copy of which is available on our website at www.ncilp.com under the heading Investor
RelationsCorporate Governance.
Compensation Committee
The Compensation Committee assists our Board of Directors in fulfilling its responsibilities
relating to our compensation practices. The Compensation Committee discharges the Board of
Directors responsibilities relating to compensation of directors, officers and senior managers,
oversees, evaluates, and advises our Board of Directors regarding NCIs overall compensation
policies and structure, including benefit plans and programs, prepares reports on executive
compensation required for inclusion in our proxy statements and discusses these reports with our
management. The Compensation Committee is permitted to delegate its authority on all matters for
which it is responsible to subcommittees consisting of one or more members. The Compensation
Committee met five times during the fiscal year ended October 31, 2010.
As of the end of Fiscal 2010, the members of the Compensation Committee were Ms. Affeldt, Mr.
Holland, and Mr. Sleeper, with Ms. Affeldt serving as Chairperson. The Compensation Committee is
composed solely of directors who are not our officers or employees.
The Compensation Committee operates under a Compensation Committee Charter adopted by our
Board of Directors, a copy of which is available on our website at www.ncilp.com under the heading
Investor RelationsCorporate Governance.
Nominating and Corporate Governance Committee
The Nominating and Corporate Governance Committee is responsible, subject to and in accordance
with the Stockholders Agreement, for identifying or assisting in the identification of, and
recommending
45
qualified candidates to serve on our Board of Directors and, subject to and in accordance with
the Stockholders Agreement, recommending to our Board of Directors the director nominees to be
elected by our stockholders at each annual or special meeting. In addition, the Nominating and
Corporate Governance Committee is responsible for developing and advising our Board of Directors
with respect to guidelines for the governance of NCI, including monitoring compliance with those
guidelines, as well as overseeing succession planning and the evaluation and review of the
performance of our Board of Directors. As of the end of Fiscal 2010, the members of the Nominating
and Corporate Governance Committee were Mr. Berges, Mr. Forbes and Mr. Sleeper, with Mr. Berges
serving as Chairman. The Nominating and Corporate Governance Committee met three times during the
fiscal year ended October 31, 2010.
The Nominating and Corporate Governance Committee operates under a Nominating and Corporate
Governance Committee Charter adopted by our Board of Directors, a copy of which is available on our
website at www.ncilp.com under the heading Investor RelationsCorporate Governance. Our
Corporate Governance Guidelines adopted by our Board of Directors, a copy of which is available at
our website at www.ncilp.com under the heading Investor RelationsCorporate Governance, include
the criteria our Board of Directors believes are important in the selection of director nominees.
Pursuant to and in accordance with the Stockholders Agreement, for so long as the Investors
hold voting power equal in the aggregate to at least 10% of the aggregate voting power held by the
Investors immediately following the closing of the Equity Investment, the Investors are entitled to
nominate or designate to serve on our Board of Directors a number of individuals proportionate to
the Investors percentage of the voting power of the company at the relevant time (and to nominate
or designate the replacements for such directors). At each annual meeting or special meeting of
stockholders at which any directors of NCI are to be elected, we will take all corporate and other
actions necessary to cause the applicable Investors nominees or designees to be nominated for
election to our Board of Directors and we will solicit proxies in favor of the election of such
nominees or designees to be elected at such meeting.
Further, pursuant to and in accordance with the Stockholders Agreement, for so long as
stockholders unaffiliated with the Investors own in the aggregate at least 5% of the voting power
of NCI, our Board of Directors will include (i) at least two directors who will not be appointed or
designated by the Investors and will be independent of both the Investors and NCI (the
Unaffiliated Shareholder Directors), and (ii) the Chief Executive Officer of NCI. One
Unaffiliated Shareholder Director will sit on each committee of our Board of Directors, except for
the Affiliate Transactions Committee, whose members include two members who are Unaffiliated
Shareholder Directors.
In identifying and evaluating nominees for director other than directors appointed by the
Investors pursuant to the Stockholders Agreement, the Nominating and Corporate Governance Committee
first looks at the overall size and structure of our Board of Directors to determine the need to
add or remove directors and to determine if there are any specific qualities or skills that would
complement the existing strengths of our Board of Directors.
Our Board of Directors believes that a nominee for director should be, about to be or have
been a senior manager, chief operating officer, chief financial officer or chief executive officer
of a relatively complex organization such as a corporation, university, foundation or governmental
entity or unit or, if in a professional or scientific capacity, be accustomed to dealing with
complex problems, or otherwise have obtained and excelled in a position of leadership. In
addition, directors and nominees for director should have the education, experience, intelligence,
independence, fairness, reasoning ability, practical wisdom and vision to exercise sound, mature
judgments on a macro and entrepreneurial basis and should have high personal and professional
ethics, strength of character, integrity and values. Directors and nominees for director also
should be free and willing to attend regularly scheduled meetings of our Board of Directors and its
committees and otherwise able to contribute a reasonable amount of time to our affairs, with
participation on other boards of directors encouraged to provide breadth of experience to our Board
of Directors. The age at the time of election of any nominee for director should be such to assure
a minimum of three years of service as a director.
46
The Board codified standards for directors in the Boards Corporate Governance Guidelines and
Nominating and Corporate Governance Committee Charter. These Guidelines provide that our Board of
Directors should encompass a diverse range of talent, skill and expertise sufficient to provide
sound and prudent guidance with respect to our operations and interests. The Corporate Governance
Guidelines also provide that at all times a majority of the Board must be independent directors
as defined from time to time by the listing requirements of the New York Stock Exchange and any
specific requirements established by the Board. Each director also is expected to:
|
|
|
exhibit high personal and professional ethics, strength of character, integrity, and
values; |
|
|
|
|
possess commitment and independence of thought and judgment; |
|
|
|
|
possess education, experience, intelligence, independence, fairness, practical wisdom
and vision to exercise sound, mature judgments. |
|
|
|
|
use his or her skills and experiences to provide independent oversight of our business; |
|
|
|
|
possess personality, tact, sensitivity, and perspective to participate in deliberations
in a constructive and collegial manner; |
|
|
|
|
be willing to devote sufficient time to carrying out his or her duties and
responsibilities effectively; |
|
|
|
|
devote the time and effort necessary to learn our business; and |
|
|
|
|
represent the long-term interests of all stockholders. |
In addition, our Board of Directors has determined that the Board as a whole must have the
right diversity, mix of characteristics and skills for the optimal functioning of its oversight of
NCI. To that end, our Board of Directors places a premium on its members professional experience
in positions such as a senior manager, chief operations officer, chief financial officer, or chief
executive officer of a relatively complex organization such as a corporation, university, or
foundation. Ultimately, our Board of Directors believes it should be comprised of persons with
skills in areas that may include some of the following: finance; manufacturing; sales and markets;
strategic planning; development of strategies for sustainability; human resources; safety; legal;
international business; and information technology.
In addition to the targeted skill areas, the Nominating and Corporate Governance Committee
looks for a strong record of achievement in key knowledge areas that it believes are critical for
directors to add value to our Board of Directors, including:
|
|
|
Strategyknowledge of our business model, the formulation of corporate strategies, and
knowledge of key competitors and global markets; |
|
|
|
|
Leadershipskills in coaching senior executives and the ability to assist the CEO in
his development; |
|
|
|
|
Organizational Issuesunderstanding of strategy implementation, change management
processes, group effectiveness, and organizational design; |
|
|
|
|
Relationshipsunderstanding how to interact with customers, vendors, governments,
investors, financial analysts, and communities in which we operate; |
|
|
|
|
Functionalunderstanding of financial matters, financial statements and auditing
procedures, legal issues, information technology, and marketing; and |
47
|
|
|
Ethicsthe ability to identify and raise key ethical issues concerning our activities
and senior management as they affect the business community and society. |
As part of its periodic self-assessment process, our Board of Directors annually determines
the diversity of specific skills and characteristics necessary for the optimal functioning of our
Board of Directors in its oversight of NCI over both the short and long term.
The Corporate Governance Committee Guidelines state our policy regarding the director
selection process that requires the Committee to evaluation the skills and characteristics that the
Board seeks in its members individually and in relation to the composition of our Board of
Directors as a whole. As part of this process, the Board will consider assess the skill areas
currently represented on our Board of Directors and those skill areas represented by directors
expected to retire or leave our Board of Directors in the near future against the target skill
areas established annually by our Board of Directors, as well as recommendations of directors
regarding skills that could improve the overall quality and ability of our Board of Directors to
carry out its function.
The Corporate Governance Committee then establishes the specific target skill areas or
experiences that are to be the focus of a director search, if necessary. Specific qualities or
experiences could include matters such as experience in our industry, financial or technological
expertise, experience in situations comparable to ours (e.g., growth companies, companies that have
grown through acquisitions, or companies that have restructured their organizations successfully),
leadership experience and relevant geographical experience. The effectiveness of our Board of
Directors diverse mix of skills and experiences is considered as part of each Board
self-assessment.
The Nominating and Corporate Governance Committee uses multiple sources for identifying and
evaluating nominees for directors other than directors appointed by the Investors pursuant to the
Stockholders Agreement, including referrals from our current directors and management, as well as
input from third-party executive search firms. The Chairman of the Nominating and Corporate
Governance Committee and our Chairman of the Board will then interview qualified candidates.
Qualified candidates are then invited to meet the remaining members of the Nominating and Corporate
Governance Committee. The remaining directors also have an opportunity to meet and interview
qualified candidates. The Nominating and Corporate Governance Committee then determines, based on
the background information and the information obtained in the interviews, whether to recommend to
the Board of Directors that a candidate be nominated to our Board of Directors.
The Nominating and Corporate Governance Committee will consider qualified nominees recommended
by stockholders. Stockholders may submit recommendations to the Nominating and Corporate
Governance Committee in care of our Chairman of the Board and Corporate Secretary at our address
set forth on page one of this proxy statement in the form and timing provided in our by-laws.
Subject to the requirements of the Stockholders Agreement described above, nominees for director
who are recommended by our stockholders will be evaluated in the same manner as any other nominee
for director.
Nominations by stockholders for seats on the Board of Directors not required to be filled by
the Investors designees may also be made at an annual meeting of stockholders in the manner
provided in our by-laws. Our by-laws provide that a stockholder entitled to vote for the election
of directors may make nominations of persons for election to our Board of Directors at a meeting of
stockholders by complying with required notice procedures. To be timely, nominations must be
received at our principal executive offices not later than the close of business on the 90th day
nor earlier than the close of business on the 120th day prior to the first anniversary of the
preceding years annual meeting. If, however, the date of the annual meeting is more than 30 days
before or more than 70 days after such anniversary date, notice by the stockholder must be
delivered not earlier than the close of business on the 120th day prior to the annual meeting and
not later than the close of business on the later of the 90th day prior to such annual meeting or
the 10th day following the day on which the public announcement of the date of such meeting is
first made by us.
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The notice must specify:
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as to each person the stockholder proposes to nominate for election or re-election as a director: |
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the name, age, business address and residence address of the person; |
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the principal occupation or employment of the person; |
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the class and number of shares of our capital stock that are owned of record
or beneficially by the person on the date of the notice; and |
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any other information relating to the person that is required to be disclosed
in solicitations for proxies with respect to nominees for election as directors
pursuant to Section 14 of the Securities Exchange Act of 1934 (the Exchange Act);
and |
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as to the stockholder giving the notice: |
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the name and record address of the stockholder and any other stockholder
known by that stockholder to be supporting the nominee; and |
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the class and number of shares of our capital stock that are owned of record
or beneficially by the stockholder making the nomination and by any other supporting
stockholders. |
We may require that the proposed nominee furnish us with other information as we may
reasonably request to assist us in determining the eligibility of the proposed nominee to serve as
a director. At any meeting of stockholders, the presiding officer may disregard the purported
nomination of any person not made in compliance with these procedures.
Affiliate Transactions Committee
The Affiliate Transactions Committee is responsible for reviewing, considering and
approving certain transactions between NCI and its controlled affiliates, on the one hand, and the
Investors and their affiliates, on the other hand. This committee is made up of two directors
unaffiliated with the Investors and with NCI, and one director designated by the Investors who is
independent within the meaning of the NYSE listing manual and has no material relationship with
the Investors or their affiliates. As of the end of Fiscal 2010, the members of the Affiliate
Transactions Committee were Mr. Forbes, Mr. Holland and Mr. Kremer.
The Affiliate Transactions Committee operates under an Affiliate Transactions Committee
Charter adopted by our Board of Directors, a copy of which is available on our website at
www.ncilp.com under the heading Investor Relations Corporate Governance.
Preferred Dividend Payment Committee
The Preferred Dividend Payment Committee is responsible for reviewing, evaluating, and
approving the payment in cash or in kind of Series B Preferred Dividends to holders of our
preferred stock, par value $1.00 per share, designated as Series B Cumulative Convertible
Participating Preferred Stock, on every Series B Preferred Dividend Payment Date. This committee
is made up of directors unaffiliated with the Investors. As of the end of Fiscal 2010, the members
of the Preferred Dividend Payment Committee were Mr. Martinez, Mr. Chambers, Ms. Affeldt, Mr.
Forbes, Mr. Holland and Mr. Kremer, with Mr. Martinez serving as Chairman. The Preferred Dividend
Committee met two times during the fiscal year ended October 31, 2010.
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CORPORATE GOVERNANCE
Our Board of Directors has adopted Corporate Governance Guidelines to address significant
corporate governance issues. A copy of these guidelines is available at our website at
www.ncilp.com under the heading Investor RelationsCorporate Governance. These guidelines
provide a framework for our corporate governance initiatives and cover topics including, but not
limited to, director qualification and responsibilities, Board composition, director compensation
and management and succession planning. The Nominating and Corporate Governance Committee is
responsible for overseeing and reviewing the guidelines and reporting and recommending to our Board
of Directors any changes to the guidelines. You may obtain copies of the charters for our Audit
Committee, Compensation Committee, Executive Committee, Affiliate Transactions Committee and our
Nominating and Corporate Governance Committee, and our Corporate Governance Guidelines, free of
charge, from our website at www.ncilp.com under the heading Investor RelationsCorporate
Governance or by writing to the Investor Relations Administrator, NCI Building Systems, Inc.,
10943 North Sam Houston Parkway West, Houston, Texas 77064.
Our Board of Directors has adopted a Code of Business Conduct and Ethics, which is designed to
help officers, directors and employees resolve ethical issues in an increasingly complex business
environment. The Code of Business Conduct and Ethics is applicable to all of our officers,
directors and employees, including our principal executive officer, principal financial officer,
principal accounting officer or controller and other persons performing similar functions.
The Code of Business Conduct and Ethics covers topics, including but not limited to, conflicts
of interest, confidentiality of information and compliance with laws and regulations. The Code of
Business Conduct and Ethics also provides that directors employed by CD&R, Inc. or any other
affiliate of the Investors will not be deemed in violation of our Code of Business Conduct and
Ethics as a result of any investment by the Investors, insofar as such investment, affiliate
transaction and information access is not prohibited under the terms of the Stockholders Agreement
and is otherwise in accordance with NCIs certificate of incorporation, by-laws and the laws of the
State of Delaware.
Our Code of Business Conduct and Ethics is available, free of charge, on our website, along
with other corporate governance information, at www.ncilp.com under the heading Investor
RelationsCorporate Governance. You may also obtain a copy by writing to Investor Relations
Administrator at the address above.
Waivers from our Code of Business Conduct and Ethics are discouraged, but any waivers from the
Code of Business Conduct and Ethics that relate to our principal executive officer, principal
financial officer, principal accounting officer or controller and other persons performing similar
functions or any other executive officer or director must be approved by our Nominating and
Corporate Governance Committee, which is composed solely of directors whom we believe are
independent of management, and will be posted on our website at www.ncilp.com within four business
days of any such waiver.
The Boards Role in Risk Oversight
One of the Boards functions is oversight of risk management at NCI. NCI recognizes that
certain risks are inherent in the operation of an integrated manufacturer of metal buildings and
metal building components. The Board and management consider risk for these purposes to be the
possibility that an undesired event could occur that creates risk losses or adversely interferes
with opportunity gains.
Management is responsible for the day-to-day management of the risks we face, while the Board,
as a whole but primarily through the Audit Committee, oversees and reviews certain aspects of our
risk management efforts. Specific risk management activities performed by management include:
identifying and prioritizing risk and risk controls related to significant business activities;
monitoring the emergence and onset of certain key risks; and reviewing and determining the
sufficiency of risk identification, the balance of potential risk to potential reward, the
appropriate manner in which to control risk, and the support of the programs discussed below and
their risk to company strategy. The Board implements its risk oversight
responsibilities by having management provide periodic briefing and informational sessions on
the
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significant voluntary and involuntary risks that the company faces and how the company is
seeking to control risk if and when appropriate. In most cases the Audit Committee of the Board
oversees issues related to internal control over financial reporting and the Compensation Committee
oversees risks related to compensation programs, as discussed in greater detail herein.
Presentations and other information for the Board and Board committees generally identify and
discuss relevant risk and risk control; and the Board members assess and oversee the risks as a
part of their review of the related business, financial, or other activity of the company.
LEADERSHIP STRUCTURE OF THE BOARD
Our Board of Directors currently combines the role of chairman of the board with the role
of chief executive officer, coupled with a presiding director position to further strengthen the
governance structure. The Board believes this provides an efficient and effective leadership model
for NCI. Combining the chairman and CEO roles fosters clear accountability, effective
decision-making, and alignment on corporate strategy.
To assure effective independent oversight, the Board has adopted a number of governance
practices, including:
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a strong, independent, clearly-defined presiding director role (see below for a full
description of the role); |
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the opportunity for executive sessions of the independent directors after every Board
meeting; and |
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annual performance evaluations of the chairman and CEO by the independent directors. |
However, no single leadership model is right for all companies and at all times. The Board
recognizes that, depending on the circumstances, other leadership models, such as a separate
independent chairman of the board, might be appropriate. Accordingly, the Board periodically
reviews its leadership structure.
The presiding director recommends to the Board an appropriate process by which a new chairman
and chief executive officer will be selected. The Board has no required procedure for executing
this responsibility because it believes that the most appropriate process will depend on the
circumstances surrounding each such decision.
A key responsibility of the CEO and our Board of Directors is ensuring that an effective
process is in place to provide continuity of leadership over the long term at all levels in NCI.
Each year, succession planning reviews are held at every significant organizational level of NCI,
culminating in a full review of senior leadership talent by the independent directors. During this
review, the CEO and the independent directors discuss future candidates for senior leadership
positions, succession timing for those positions, and development plans for the highest-potential
candidates. This process ensures continuity of leadership over the long term, and it forms the
basis on which we make ongoing leadership assignments. It is a key success factor in managing the
long planning and investment lead times of our business.
In addition, the CEO maintains in place at all times, and reviews with the independent
directors, a confidential plan for the timely and efficient transfer of his or her responsibilities
in the event of an emergency or his or her sudden incapacitation or departure.
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COMMUNICATIONS WITH OUR BOARD
Any stockholder or interested party who wishes to communicate with our Board of Directors
or any specific directors, including non-management and independent directors, may write to:
Board of Directors
NCI Building Systems, Inc.
10943 North Sam Houston Parkway West
Houston, TX 77064
Depending on the subject matter, management will:
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forward the communication to the director or directors to whom it is addressed (for
example, if the communication received deals with questions, concerns or complaints
regarding accounting, internal accounting controls and auditing matters, it will be
forwarded by management to the Chairman of the Audit Committee for review); |
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attempt to handle the inquiry directly, for example where it is a request for
information about us or our operations or it is a stock-related matter that does not
appear to require direct attention by our Board of Directors or an individual director; or |
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not forward the communication if it is primarily commercial in nature or if it
relates to an improper or irrelevant topic (in accordance with the explicit instructions
of our non-management directors). |
At each meeting of our Board of Directors, our Chairman of the Board presents a summary of all
communications received since the last meeting of our Board of Directors that were not forwarded
and makes those communications available to any director on request.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires our directors and officers and persons who
beneficially own more than 10% of any of our equity securities to file initial reports of ownership
and reports of changes in ownership with the SEC. Our employees prepare these reports for our
directors and executive offers who request it on the basis of the information obtained from them
and from NCIs records. Our directors and officers are required by the Exchange Act to furnish us
with copies of all Section 16(a) forms they file.
Based solely on our review of the copies of the forms received by us with respect to Fiscal
2010, or written representations from the reporting persons, we believe that all required reports
were timely filed for Fiscal 2010.
LEGAL PROCEEDINGS
To the best of our knowledge, there is no material proceeding to which any director,
director designee or executive officer or affiliate of NCI, any owner of record or beneficially of
more than 5% of any class of voting securities of NCI, or any associate of such director, nominated
director, officer, affiliate of NCI, or security holder is a party adverse to NCI or any of its
subsidiaries or has a material interest adverse to NCI or any of its subsidiaries.
TRANSACTIONS WITH RELATED PERSONS
Policies and Procedures
The Nominating and Corporate Governance Committee has approved and adopted a written statement
of policy and procedures with respect to related party transactions. This policy covers the
review,
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approval or ratification of transactions between us and related parties (generally,
directors, executive officers and employees required to file reports under Section 16 of the
Exchange Act and their immediate family members, beneficial owners of 5% or more of any class of
our securities, and any entity in which any such persons are employed, are principals, partners or
hold a similar position or in which they have a beneficial interest of 5% or more). The policy
covers transactions in which NCI and any related party are participants in which a related party
has a material interest, other than (1) transactions between us and affiliates of CD&R, Inc, which
are evaluated by the Affiliate Transactions Committee pursuant to the guidelines in the
Stockholders Agreement, (2) transactions involving less than $25,000 when aggregated with all
similar transactions, and (3) certain exceptions for the employment of executive officers, director
compensation, employees of the related party and transactions in which all stockholders receive
proportional benefits. The policy generally requires that any related party transaction be
approved by the Nominating and Corporate Governance Committee or its Chairman in advance of the
consummation or material amendment of the transaction. Under the policy, prior to entering into a
related party transaction, a related party must make full disclosure of all of the facts and
circumstances relating to the transaction to our Chief Financial Officer or General Counsel, who
must assess this information and decide whether it is a related party transaction. If either of
the Chief Financial Officer or General Counsel makes this determination, they must submit the
transaction to the Nominating and Corporate Governance Committee or to its Chairman. The
Nominating and Corporate Governance Committee or its Chairman will approve such transaction only
if, in its good faith determination, it is in, or is not inconsistent with, the best interests of
NCI and its stockholders. In the event a transaction is not identified as a related party
transaction in advance, it will be submitted promptly to the Nominating and Corporate Governance
Committee or the Chair thereof, and such committee or Chair, as the case may be will evaluate the
transaction and evaluate all options, including but not limited to ratification, amendment or
termination of the transaction.
The Affiliate Transactions Committee, which is further described in Board of
DirectorsBoard CommitteesAffiliate Transactions Committee, is responsible for reviewing,
considering and approving certain transactions between NCI and its controlled affiliates, on the
one hand, and the Investors and their affiliates, on the other hand. This committee is made up of
two directors unaffiliated with the Investors and with NCI, and one director designated by the
Investors who is independent within the meaning of the NYSE listing manual and has no material
relationship with the Investors or their affiliates.
Transactions
As a result of their respective positions with CD&R, LLC and its affiliates, one or more
of our directors may be deemed to have an indirect material interest in certain agreements executed
in connection with the Equity Investment. Mr. Berges, Mr. Sleeper and Mr. Zrebiec, may be deemed
to have an indirect material interest in the following agreements:
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the Investment Agreement, pursuant to which Clayton, Dubilier & Rice Fund VIII L.P.s
transaction expenses were reimbursed and a deal fee of $8.25 million was paid to CD&R,
Inc. on October 20, 2009. For further discussion of the Investment Agreement, see
Change of ControlInvestment Agreement and Stockholders Agreement above; |
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the Stockholders Agreement, which sets forth certain terms and conditions regarding the
Equity Investment and the Investors ownership of the Preferred Shares, including certain
restrictions on the transfer of the Preferred Shares and the shares of Common Stock
issuable upon conversion thereof and on certain actions of the Investors and their
controlled affiliates with respect to NCI, and to provide for, among other things,
subscription rights, corporate governance rights and consent rights as well as other
obligations and rights. For further discussion of the Stockholders Agreement, see
Change of ControlInvestment Agreement and Stockholders Agreement above; |
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a Registration Rights Agreement (see Change of
ControlOther Agreements above); and |
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an Indemnification Agreement (see Change of ControlOther Agreements above). |
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AUDIT COMMITTEE AND AUDITORS
Report of the Audit Committee
We have reviewed and discussed with management the audited financial statements contained in
NCI Building Systems, Inc.s Annual Report on Form 10-K for the fiscal year ended October 31, 2010.
We also have discussed the audited financial statements with Ernst & Young LLP, NCIs independent
registered public accountants. Our discussions with Ernst & Young LLP included, among other
things, the matters required to be discussed by the statement on Auditing Standards No. 61, as
amended (AICPA, Professional Standards, Vol. 1, AU section 380), as adopted by the Public Company
Accounting Oversight Board in Rule 3200T. We also reviewed written disclosures and the letter from
Ernst & Young LLP in accordance with applicable requirements of the Public Company Accounting
Oversight Board, Ernst & Young LLPs communications with the Audit Committee concerning
independence, and have discussed with Ernst & Young LLP its independence. Based on those
discussions, we are not aware of any relationship between Ernst & Young LLP and NCI that affects
the objectivity or independence of Ernst & Young LLP.
Based on those discussions and review, we recommended to the Board of Directors, and the Board
of Directors has approved, that the audited financial statements be included in the Annual Report
on Form 10-K for the fiscal year ended October 31, 2010, for filing with the Securities and
Exchange Commission. We have appointed Ernst & Young LLP as NCIs independent auditors for Fiscal
2011, and have submitted the appointment for stockholder ratification.
We also reviewed and discussed the fees paid to Ernst & Young LLP for the fiscal year ended
October 31, 2010 for audit and non-audit services, which fees and services are described in the
proxy statement under the title Our Independent Auditors and Fees, and have determined that the
provision of the non-audit services and the fees that we pay for them are compatible with
maintaining Ernst & Young LLPs independence.
This report is submitted by the members of the Audit Committee.
GARY L. FORBES (Chair)
JOHN J. HOLLAND
GEORGE MARTINEZ
Our Independent Registered Public Accounting Firm and Audit Fees
Ernst & Young LLP served as our independent registered public accountants for Fiscal 2010. A
representative of Ernst & Young LLP is expected to attend our Annual Meeting and will have the
opportunity to make a statement if he so desires and will be available to answer appropriate
stockholder questions.
Audit Fees. We incurred fees of $1,913,270 during Fiscal 2010 and $2,568,788 during Fiscal
2009 for Ernst & Young LLPs independent audit of our annual financial statements, review of the
financial statements contained in our quarterly reports on Form 10-Q and assistance regarding other
SEC filings. All of the audit services provided to us by Ernst & Young LLP during Fiscal 2010 and
Fiscal 2009 were pre-approved by the Audit Committee.
Audit-Related Fees. We did not incur any fees during Fiscal 2010 for other services rendered
by Ernst & Young LLP that were reasonably related to its audit and review of our financial
statements, including reviews of internal control design and operation and assistance in evaluating
the requirements of the Sarbanes-Oxley Act of 2002. We did not incur any fees during Fiscal 2009.
Tax Fees. We incurred fees of $63,310 for Fiscal 2010 and $39,604 for Fiscal 2009 for Ernst &
Young LLPs professional services related to transfer pricing, certain Mexican and U.S. tax matters
and transaction analysis in connection with the Transactions. All of these services are permitted
non-audit
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services. All of the tax-related services provided to us by Ernst & Young LLP during Fiscal
2010 and Fiscal 2009 were pre-approved by the Audit Committee.
All Other Fees. We incurred fees of $2,160 during Fiscal 2010 and $2,160 during Fiscal 2009
for research tool subscriptions rendered by Ernst & Young LLP. All of the research tool
subscriptions provided to us by Ernst & Young LLP during Fiscal 2010 and Fiscal 2009 were
pre-approved by the Audit Committee.
Pre-Approval Policies and Procedures for Audit and Non-Audit Services
The Audit Committee has developed policies and procedures concerning its pre-approval of the
performance of audit and non-audit services for us by Ernst & Young LLP. These policies and
procedures provide that the Audit Committee must pre-approve all audit and permitted non-audit
services (including the fees and terms thereof) to be performed for us by Ernst & Young LLP,
subject to the de minimis exception for non-audit services described in Section 10A(i)(1)(B) of the
Exchange Act that are approved by the Audit Committee before the completion of the audit. In
pre-approving all audit services and permitted non-audit services, the Audit Committee or a
delegated member must consider whether the provision of the permitted non-audit services is
compatible with maintaining the independence of Ernst & Young LLP and its status as our independent
auditors.
The Audit Committee has delegated to its members the authority to consider and approve
management proposals for the engagement of Ernst & Young LLP to perform certain permitted non-audit
services for fees of up to an aggregate of $25,000 between quarterly meetings of the Audit
Committee; provided that those pre-approvals are presented to the entire Audit Committee at its
next regularly scheduled meeting. Management proposals arising between quarterly Audit Committee
meetings are presented for pre-approval to the Chairman of the Audit Committee, Mr. Forbes, and in
the event of his unavailability, to another member of the Audit Committee.
All of the services performed by Ernst & Young LLP in Fiscal 2010 were approved in advance by
the Audit Committee pursuant to the foregoing pre-approval policy and procedures. Additionally,
during Fiscal 2010, Ernst & Young LLP did not provide any services prohibited by the Sarbanes-Oxley
Act.
STOCKHOLDER PROPOSALS AND DIRECTOR NOMINATIONS
Stockholder Proposals for the 2012 Annual Meeting
If you wish to present a proposal for inclusion in our proxy material for consideration at our
Annual Meeting to be held in 2012, you must submit the proposal in writing to our Corporate
Secretary at the address shown on the first page of this proxy statement, and we must receive your
proposal not later than September 13, 2011 (the 120th day prior to January 11, 2012, the
anniversary of the date on which this years proxy was mailed to you). That proposal must comply
with Section 8 of Article II of our by-laws and, if it is to be included in our proxy materials,
Rule 14a-8 under the Exchange Act.
Advance Notice Required for Stockholder Nominations and Proposals for the 2012 Annual Meeting
Our by-laws require timely advance written notice of stockholder nominations of director
candidates and of any other proposals to be presented at an annual meeting of stockholders. Notice
will be considered timely for the Annual Meeting of Stockholders to be held in 2012 if it is
received not less than 90 nor more than 120 days prior to the date of the 2012 Annual Meeting of
Stockholders. Please refer to the full text of our advance notice by-law provisions for additional
information and requirements. A copy of our by-laws may be obtained by writing to our Corporate
Secretary at the address listed above. Our by-laws require our Board of Directors or the presiding
officer of the Annual Meeting to reject any untimely or non-complying proposal.
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ANNUAL REPORT
A copy of our Annual Report to Stockholders, which consists of our Annual Report on Form
10-K for Fiscal 2010, accompanies this proxy statement. Except for the financial statements
included in the Annual Report that are specifically incorporated by reference herein, the Annual
Report is not incorporated in this proxy statement and is not to be deemed part of this proxy
soliciting material.
We have filed our Annual Report on Form 10-K for Fiscal 2010 with the Securities and Exchange
Commission. It is available free of charge on our web site at www.ncilp.com and at the Securities
and Exchange Commissions web site at www.sec.gov.
Upon written request by a stockholder, we will mail, without charge, a copy of our Form 10-K,
including the financial statements and financial statement schedules, but excluding exhibits to the
Form 10-K. Exhibits to the Form 10-K are available upon payment of a reasonable fee, which is
limited to our expenses in furnishing the requested exhibit.
STOCKHOLDERS SHARING THE SAME LAST NAME AND ADDRESS
We are sending only one copy of our proxy statement and Annual Report to stockholders who
share the same last name and address, unless they have notified us that they want to continue
receiving multiple copies. This practice, known as householding, is designed to reduce duplicate
mailings and save significant printing and postage costs.
If you received a householded mailing this year and you would like to have additional copies
of our proxy statement and Annual Report mailed to you or you would like to opt out of this
practice for future mailings, we will promptly deliver such additional copies to you if you submit
your request to our Corporate Secretary in writing at 10943 North Sam Houston Parkway West,
Houston, Texas 77064, or call us at 281-897-7788. You may also contact us in the same manner if
you received multiple copies of the Annual Meeting materials and would prefer to receive a single
copy in the future.
MISCELLANEOUS
Our Board of Directors knows of no business other than that described above to be
transacted at our Annual Meeting. If other matters requiring a vote of the stockholders arise, the
persons designated as proxies will vote the shares of Common Stock represented by the proxies in
accordance with their judgment on those matters.
The information contained in the proxy statement relating to the occupations and security
holdings of our directors and officers and their transactions with us is based upon information
received from the individual directors and officers. Unless otherwise indicated, all information
relating to any beneficial owner of more than 5% of any class of our equity securities is based
upon information contained in reports filed by that owner with the SEC.
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By Order of the Board of Directors |
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Todd R. Moore
Executive Vice President, General Counsel
and Corporate Secretary |
Houston, Texas
January 14, 2011
Important Notice Regarding the Availability of
Proxy Materials for the Stockholder Meeting To Be Held February 18, 2011
The Notice of Annual Meeting of Stockholders, our Proxy Statement, and Annual Report to
Stockholders are available at www.ncilp.com.
56
C123456789
. SACKPACK
I IMPORTANT ANNUAL MEETING INFORMATION I
ENDORSEMENTLINE
DDDDD4
000000000.000000 ext 000000000.000000 ext
000000000.000000 ext 000000000.000000 ext
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MR A SAMPLE
DESIGNATION (IF ANY)
ADD1
ADD 2
ADD 3
ADD 4
ADD 5
ADD 6
Using a black ink pen,
mark your votes with an X as
shown in this example. Please do
not write outside the designated
areas.
Annual Meeting Proxy Card
PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE
ENCLOSED ENVELOPE.
H Proposals The Board recommends a vote FOR all nominees, FOR Proposals 2 and 4 and every 3 YRS for Proposal 3.
1. Election of Directors: For Withhold For Withhold For Withhold
01 Norman C. Chambers (term will expire in 2014)
02 Kathleen J.Affeldt (term will expire in 2014)
03 Nathan K. Sleeper (term will expire in 2014)
2. An advisory vote on executive compensation.
For Against Abstain
3. An advisory vote on the frequency of the advisory vote on executive compensation.
1Yr 2Yrs 3Yrs Abstain
4. Ratification of Auditors.
[-J Non-Voting Items
Change of Address Please print new address below.
Q Authorized Signatures This section must be completed for your vote to be counted. Date
and Sign Below
Please sign your name exactly as it appears above. Joint owners must each sign personally.
When signing as an attorney, administrator, executor, guardian or trustee, please add your title
as such.
If held by a corporation, please sign in full corporate name by the president or other authorized
officer. If held by a partnership, please sign in the partnerships name by an authorized partner
or officer.
Date (mm/dd/yyyy) Please print date below. Signature 1 Please keep signature within the
box. Signature 2 Please keep signature within the box.
C 1234567890 JNT
1 U PX 10 7 7 8 4 1
MR A SAMPLE (THIS AREA IS SET UP TO ACCOMMODATE 140 CHARACTERS) MRASAMPLEAND MRASAMPLEAND
MRASAMPLEANDMRASAMPLEANDMRASAMPLEAND MRASAMPLEAND MRASAMPLEAND MRASAMPLEAND |
PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED
ENVELOPE.
Proxy- NCI BUILDING SYSTEMS, INC.
THIS PROXY IS SOLICITED BY THE NCI BUILDING SYSTEMS, INC. BOARD OF DIRECTORS.
Proxy for Annual Meeting of
Stockholders February 18, 2011
-10:00 A.M.
The share owner(s) whose signature(s) appear(s) on the reverse side of this Proxy hereby
appoint(s) Norman C. Chambers and Todd R. Moore with or without others, proxies with full power of
substitution and resubstitution to vote all shares of common stock that the share owner(s) would be
entitled to vote at the Annual Meeting of Stockholders of NCI Building Systems, Inc. (NCI), to be
held on February 18,2011 at 10:00 a.m., local time, at the NCI Conference Center located at 7313
Fairview, Houston, Texas 77041, and at any reconvened meeting following any adjournment or
postponement thereof, as follows on the reverse side. Receipt of the Notice of Annual Meeting of
Stockholders and the Proxy Statement dated January 14, 2011 is hereby acknowledged.
THIS PROXY IS TO BE VOTED AS SPECIFIED ON THE REVERSE SIDE. IF NO SPECIFICATION IS MADE, THIS PROXY
IS TO BE VOTED FOR ALL NOMINEES LISTED IN PROPOSAL 1, FOR PROPOSAL 2, FOR THE THREE-YEAR OPTION IN
PROPOSAL 3, AND FOR PROPOSAL 4, AND IN THE DISCRETION OF THE PROXIES UPON SUCH OTHER BUSINESS AS
MAY PROPERLY COME BEFORE THE MEETING.
PLEASE COMPLETE, SIGN, DATE AND PROMPTLY RETURN THE PROXY CARD USING THE ENCLOSED ENVELOPE. THIS
PROXY MUST BE RECEIVED BY MAIL IN THE POSTAGE-PAID ENVELOPE PROVIDED. |