prec14a
UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
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Filed by the Registrant þ |
Filed by a Party other than the Registrant ¨ |
Check the appropriate box: |
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-11(c) or §240.14a-12 |
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INTER-TEL, INCORPORATED
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(Name of Registrant as Specified in Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (Check the appropriate box): |
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
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(1)
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Title of each class of securities to which transaction applies: |
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(3)
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Per unit price or other underling value of transaction computed pursuant to Exchange
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Check box if any part of the fee is offset as provided by Exchange
Act Rule 0-11(a)(2) and identify the filing for which the
offsetting fee was paid previously. Identify the previous filing
by registration statement number, or the Form or Schedule and the
date of its filing. |
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Form, Schedule or Registration Statement No.: |
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TABLE OF CONTENTS
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i
INTER-TEL, INCORPORATED
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
May 31, 2006
TO THE SHAREHOLDERS:
NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders of Inter-Tel, Incorporated (the
Company), an Arizona corporation, will be held on May 31, 2006, at 8:00 a.m., local time, at
[ * ], Arizona 85226, for the following purposes:
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To elect directors to serve for the ensuing year and until their successors are duly
elected and qualified; |
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To approve the reincorporation of the Company into Delaware; |
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To approve a special resolution authorizing the
Companys Board of Directors (sometime referred to below as the
Board of Directors, the Board or the
Inter-Tel Board) to effect
an amendment to the Companys charter documents requiring the approval of a majority of
disinterested shareholders to effect certain business combination transactions involving
interested parties; |
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To consider and ratify the appointment of Ernst & Young LLP as the Companys
independent registered public accounting firm; and |
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To consider and ratify a proposal to adjourn the Annual Meeting, if necessary, to
solicit additional votes in favor of Proposals 1 through 4. |
We will transact such other business as may properly come before the meeting or any
adjournment thereof. In that connection, we have received notice from Mr. Steven G. Mihaylo, the
former Chief Executive Officer of the Company (Mr. Mihaylo) that he intends to nominate three
directors, including himself, for election to the Companys Board of Directors and to bring before the Annual
Meeting the following additional proposals:
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To urge the Companys Board of Directors to arrange for the prompt sale of the Company to the highest bidder; |
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To repeal three specific recently-adopted amendments to the Companys Bylaws; |
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To amend the Companys Bylaws to require the unanimous
vote of all members of the Companys Board to adopt any amendment to the Companys Bylaws that could have an anti-takeover effect; |
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To consider a resolution that each and every provision of the Companys Bylaws adopted by
the Companys Board after March 29, 2006 and prior to the adoption of the resolution proposed in
item 8 above be repealed. |
Each of the foregoing items of business is more fully described in the Proxy Statement
accompanying this Notice and will be discussed at the Annual Meeting with adequate time allotted
for shareholder questions.
Only shareholders of record at the close of business on March 22, 2006 (the Record Date) are
entitled to notice of and to vote at the meeting. A copy of the Companys 2005 Annual Report to
Shareholders, which includes certified financial statements, will be mailed with this Notice and
Proxy Statement on or about April [___], 2006 to all shareholders of record on the Record Date.
YOUR VOTE IS IMPORTANT, NO MATTER HOW MANY OR HOW FEW SHARES YOU OWN. PLEASE SIGN AND DATE
THE ENCLOSED WHITE PROXY CARD AND RETURN IT IN THE ENCLOSED ENVELOPE PROMPTLY. PROPERLY VOTING THE
ENCLOSED WHITE PROXY CARD AUTOMATICALLY REVOKES ANY PROXY PREVIOUSLY SIGNED OR RETURNED BY YOU.
DO NOT RETURN ANY BLUE PROXY CARD SENT TO YOU BY MR. MIHAYLO. Even if you have previously
voted on Mr. Mihaylos blue proxy card, you have every legal right to change your vote by signing,
dating and returning the enclose WHITE Proxy Card. ONLY YOUR LATEST DATED PROXY WILL COUNT AT THE
MEETING.
All shareholders are cordially invited to attend the meeting in person. However, to assure
your representation at the meeting, you are urged to sign, date and return the White Proxy Card as
promptly as possible in the postage-prepaid envelope provided. Any shareholder attending the
meeting may vote in person even if he or she has previously returned a proxy. If you hold your
shares through a bank, broker or other custodian, you must present a legal proxy from the record
holder of your shares in order to vote at the meeting.
Sincerely,
KURT R. KNEIP, Secretary
Phoenix, Arizona
April [___], 2006
If you have questions or need assistance voting your shares,
please call the firm assisting the Company in the solicitation of proxies:
INNISFREE M&A INCORPORATED
Shareholders Call Toll Free: (888) 750 5834
Banks and Brokers Call Collect: (212) 750 5833.
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INTER-TEL, INCORPORATED
1615 S. 52nd Street
Tempe, Arizona 85281
PROXY STATEMENT
INFORMATION CONCERNING SOLICITATION AND VOTING
General
This Proxy Statement is furnished by Inter-Tel, Incorporated (Inter-Tel or the Company),
for use at the Annual Meeting of Shareholders to be held May 31, 2006 at 8:00 a.m., local time or
at any postponement or continuation of the meeting, as applicable, or at any adjournment thereof
(as applicable, the Annual Meeting), for the purposes set forth herein and in the accompanying
Notice of Annual Meeting of Shareholders. The Annual Meeting will be held at [ * ]
located at [ * ], Arizona 85226. These proxy solicitation materials were mailed on
or about April [___], 2006 to all shareholders entitled to vote at the Annual Meeting.
Record Date and Share Ownership
Only shareholders of record at the close of business on the Record Date, or March 22, 2006,
are entitled to notice of and to vote at the Annual Meeting. As of the Record Date, 26,386,651
shares of the Companys Common Stock were issued and outstanding.
Revocability of Proxies
The enclosed proxy is being solicited by the Board of Directors of the Company. Any proxy
given pursuant to this solicitation may be revoked by the person giving it at any time before its
use by delivering to the Company a written notice of revocation or a duly executed proxy bearing a
later date, or by attending the Annual Meeting and voting in person. Attendance at the meeting
will not, by itself, revoke a proxy.
Voting and Solicitation
Every shareholder voting at the Annual Meeting for the election of directors may either (i)
cumulate such shareholders votes and give one nominee for director a number of votes equal to (a)
the number of directors to be elected (eight), multiplied by (b) the number of shares of the Companys
Common Stock held by such shareholder; or (ii) distribute such shareholders votes on the same
principle among as many nominees for director as the shareholder thinks fit, provided that votes
cannot be cast for more than eight nominees. However, no shareholder will be entitled to cumulate
votes for any nominee unless such nominees name has been placed in nomination in accordance with
the Companys bylaws prior to the voting and such shareholder, or another shareholder, has given
notice at the Annual Meeting prior to the voting for directors of the intention of such shareholder
to cumulate such shareholders votes.
If
you choose to cumulate your votes, you will need to submit a proxy
card or a ballot
and make an explicit statement of your intent to cumulate your votes, either by so indicating in
writing on the proxy card or by indicating in writing on your ballot when voting at the
annual meeting. If you hold shares beneficially in street name and wish to cumulate votes, you
should contact your broker, trustee or nominee. If you sign your
proxy card or voting
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instruction card with no further instructions, the proxy holders may cumulate and cast your
votes in favor of the election of some or all of the applicable nominees in their sole discretion,
except that none of your votes will be cast for any nominee as to whom you instruct that your votes
be withheld.
Cumulative voting applies only to the election of directors. For all other matters, each
share of common stock outstanding as of the close of business on the Record Date is entitled to one
vote and one vote may be cast for each share of the Companys Common Stock held by a shareholder.
A quorum will be present if a majority of the votes entitled to be cast are present in person
or by valid proxy. Directors will be elected by a plurality of votes cast; the eight persons
receiving the highest number of votes shall be elected as the directors of the Company.
Proposal No. 2 with regard to the reincorporation of the Company into Delaware must be
approved by an affirmative vote of a majority of the outstanding shares entitled to vote.
If Proposal No. 2 is approved, then Proposal No. 3 must be approved by the
affirmative vote of a majority of the outstanding shares entitled to vote. If Proposal No. 2 is
not approved, then Proposal No. 3 must be approved by the affirmative vote of a majority of the
shares represented and voting at the Annual Meeting. Abstentions and broker non-votes resulting
from a brokers inability to vote a clients shares on non-discretionary matters will have the same
effect as votes against the approval of Proposal No. 2, and, if Proposal No. 2 is approved, the
same will be true with respect to Proposal No. 3. If Proposal No. 2 is not approved, abstentions
and broker non-votes resulting from a brokers inability to vote a clients shares on
non-discretionary matters will have no effect on the outcome of the vote on Proposal No. 3.
All of the other proposals set forth herein, including Proposal Nos. 4, 5, 6, 7, 8, 9, 10 and
11 must be approved by the affirmative vote of a majority of the shares represented and voting at
the Annual Meeting. Consequently, with respect to all such proposals, abstentions and Broker
non-votes resulting from a brokers inability to vote a clients shares on non-discretionary
matters will have no effect on the outcome of the vote on such proposals.
If the enclosed White Proxy Card is properly executed and returned to the Company in time to
be voted at the Annual Meeting, it will be voted as specified on the proxy, unless it is properly
revoked prior thereto. If no instructions are indicated with respect to certain proposals, the
proxy will be voted with respect to such proposals as follows: FOR the nominees listed in Proposal
1, with such votes being cumulated at the sole discretion of the proxy holders; and FOR Proposals
2, 3, 4, 5 and AGAINST Proposals 6, 7, 8, 9, 10 and 11.
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It is the intent of the Companys proxy holders to retain discretionary authority to vote on
matters presented to the meeting for which the Company did not have adequate notice pursuant to
Rule 14a-4(c)(1).
The cost of this proxy solicitation will be borne by the Company, including preparation,
assembly, printing and mailing of solicitation materials. As a result of the solicitation of
proxies by Mr. Mihaylo, the Companys expenses related to the solicitation of proxies will exceed
those
normally spent for an annual meeting. We have retained Innisfree M&A Incorporated as our
proxy solicitor, for a solicitation fee of up to $250,000 plus expenses. Innisfree M&A will
employ approximately 75 people to solicit proxies from the Companys stockholders. In addition,
the Company may reimburse brokerage firms and other persons representing beneficial owners of
shares of the Companys Common Stock for expenses incurred in forwarding solicitation material to
such beneficial owners. Although no precise estimate can be made at the present time, the Company
currently estimates that the total expenditures relating to the proxy solicitation incurred by the
Company will be approximately $[ * ], which will be borne by the Company. Although
solicitation of proxies will generally be made by mail, proxies also may be solicited by certain of
the Companys directors, officers and regular employees, personally or by telephone, facsimile, or
other electronic means without additional compensation. Annex E to this Proxy Statement sets
forth certain information relating to directors, nominees, officers and other employees who will be
soliciting proxies on the Companys behalf.
Deadline for Receipt of Shareholder Proposals
Proposals of shareholders of the Company that are intended to be presented by such
shareholders at the annual meeting of the Company for the fiscal year ending December 31, 2006 must
be received by the Company no later than [ * ]
[ * ], 2007, in order to be included in the proxy statement and
form of proxy relating to such meeting.
SEC rules also establish a different deadline for submission of shareholder proposals that are
not intended to be included in the Companys proxy statement with respect to discretionary voting.
The discretionary vote deadline for the 2006 Annual Meeting was
April 8, 2006. Mr.
Mihaylo submitted his proposals prior to that date. If a shareholder gives notice of such a
proposal after the discretionary vote deadline, the Companys proxy holders will be allowed to use
their discretionary voting authority to vote against the shareholder proposal when and if the
proposal is raised at the Companys year 2007 Annual Meeting. Your Proxy when properly executed
will be voted as directed or, if no direction is given, will be voted for each of proposals 1
through 5, against each of proposals 6 through 11, and in the discretion of the Companys proxy
holders on such other matters as may properly come before the meeting or any adjournments or
postponements thereof. The discretionary vote deadline for the 2007 Annual Meeting is [___], 2007,
45 calendar days prior to the anniversary of the mailing date of this proxy statement.
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Independent Auditors
The independent auditors of the Company for the fiscal year ended December 31, 2005 were Ernst
& Young LLP. A representative of Ernst & Young LLP will attend the annual meeting for purposes of
responding to appropriate questions.
Multiple Shareholders Sharing One Address
In some instances, we may deliver to multiple stockholders sharing a common address only one
copy of this proxy statement and its attachments. If requested by phone or in writing, we will
promptly provide a separate copy of the proxy statement and its attachments to a stockholder
sharing an address with another stockholder. Requests by phone should be directed to our
Corporate Secretary at (480) 449-8900, or to InnisFree
M&A Incorporated at (888) 750-5834 (Shareholders call toll
free) or (212) 750-5833 (Banks and Brokers call collect), and requests in writing should be sent to Inter-Tel,
Incorporated, Attention: Corporate Secretary, 1615 S. 52nd Street, Tempe, Arizona 85281.
Stockholders sharing an address who currently receive multiple copies and wish to receive only a
single copy should contact their broker or send a signed, written request to us at the address
above.
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ELECTION OF DIRECTORS
(Proposal No. 1)
Nominees.
Eight (8) directors are to be elected at the Annual Meeting. All eight nominees named below
are currently directors of the Company. In the event that any nominee of the Company becomes
unavailable for any reason or if a vacancy should occur before election (which events are not
currently anticipated by the Company), the shares represented by the enclosed proxy may be voted
for such other person as may be determined by the holders of such proxy. In the event that
additional persons are nominated for election as directors, the proxy holders intend to vote all
proxies received by them cumulatively, in their discretion, in such a manner as to ensure the
election of as many of the nominees listed below as possible. In such event, the specific nominees
to be voted for will be determined by the proxy holders in their discretion. The term of office of
each person elected as a director will continue until the next annual meeting and until his
successor has been duly elected and qualified.
The names of the nominees and certain biographical information relating to the nominees are
set forth below.
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Name of Nominee |
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Current Position |
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Director Since |
Norman Stout
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48 |
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Director and Chief
Executive Officer
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2006 |
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Alexander Cappello
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50 |
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Chairman of the Board
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2005 |
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J. Robert Anderson
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69 |
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Director
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1997 |
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Jerry W. Chapman
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65 |
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Director
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1999 |
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Gary D. Edens
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64 |
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Director
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1994 |
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Steven E. Karol
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51 |
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Director
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2006 |
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Robert Rodin
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52 |
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Director
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2006 |
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Agnieszka Winkler
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60 |
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Director
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2005 |
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MR. STOUT was appointed Chief Executive Officer and a member of Inter-Tels Board of Directors
on February 22, 2006. He began his tenure at Inter-Tel in 1994 as a director. Four years later,
he resigned from the board and joined Inter-Tel as executive vice president, chief administrative
officer and president of Inter-Tel Software and Services. Prior to joining Inter-Tel, Mr. Stout
was Chief Operating Officer of Oldcastle Architectural Products and since 1996, Mr. Stout also had
served as President of Oldcastle Architectural West. Mr. Stout held previous positions as
President of Superlite Block; Chief Financial Officer and Chief Executive Officer (successively) of
Boorhem-Fields, Inc. of Dallas, Texas; and as a Certified Public Accountant with Coopers & Lybrand.
He currently serves on the board of directors of Hypercom Corporation, a public company headquartered in
Phoenix, Arizona. Mr. Stout holds a Bachelor of Business Administration degree in Accounting from
Texas A&M and an MBA from the University of Texas.
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MR. CAPPELLO was elected as one of our directors in the April, 2005 annual meeting of
shareholders, and to Chairman at the July, 2005 Board meeting. Since March 1996, Mr. Cappello has
served as the Chairman and Chief Executive Officer of the Cappello Group, Inc., a global boutique
merchant bank, which includes Cappello Capital Corp. (member
SIPC-NASD). He has over thirty years
experience in corporate management & finance, investment banking, merchant banking both in the U.S.
and overseas. He is currently or has been a member of the board of directors of several companies
and institutions including: University of Southern California (USC)
Board of Trustees/President-Elect of the Board of Governors &
Alumni Association, RAND Corporation-Center for Middle East Public Policy, Genius Products,
Inc. (NASDAQ:GNPI), CytRx Pharmaceuticals, Inc. (NASDAQ: CYTR), and Swiss American
Financial & Euro American Financial (Chairman). Mr. Cappello is a member of the Young
Presidents Organization (YPO), where he has served as Chairman
of the International Board from 2003-2005. He received a Bachelor of Science degree from the Marshall School of Business at USC in 1977
with honors. He has been a guest lecturer at the USC, UCLA, and Harvard Business Schools and is a
contributing author of The New Investor Relations, being published by Bloomberg PRESS.
MR. ANDERSON has served as one of our directors since February 1997 and currently serves as
the Chairman of our Compensation Committee. Mr. Anderson held various positions at Ford Motor
Company from 1963 to 1983, serving as President of the Ford Motor Land Development Corporation from
1978 to 1983. He served as Senior Vice President, Chief Financial Officer and as a member of the
board of directors of The Firestone Tire and Rubber Company from 1983 to 1989, and as Vice Chairman
of Bridgestone/Firestone, Inc. from 1989 through 1991. He most recently served as Vice Chairman,
Chief Financial Officer and as a member of the board of directors of the Grumman Corporation from
1991 to 1994. He currently serves on the boards of GenCorp, Inc. and B-G Corp. Mr. Anderson is
currently semi-retired, and he is an active leader in various business, civic and philanthropic
organizations.
MR. CHAPMAN was elected as one of our directors in December 1999 and previously served as one
of our directors from 1989 to 1992. He currently serves as the Chairman of our Audit Committee.
As a Certified Public Accountant, he served with a local accounting firm from 1963 through 1969, at
which time he joined Ernst & Ernst, a predecessor entity of Ernst & Young LLP. He became a partner
of Ernst & Young in 1977 and, until retiring from the firm in 1989, served as engagement partner on
a wide variety of audit, assurance and consulting engagements. Additionally, he managed Ernst &
Youngs practices in Arizona as well as various offices in the adjoining southwest states from 1980
through 1989. He then operated his own consulting firm through 1992 and joined Arthur Andersen in
1993 as a partner specializing in providing business consulting services. He retired from Arthur
Andersen in 1999. Mr. Chapman currently serves on the board of
directors of CoBiz Inc., a public company
headquartered in Denver, Colorado. Additionally, he provides services for a small number of
clients requiring strategic and market-driven services.
MR. EDENS has served as one of our directors since October 1994 and currently serves as the
Chairman of our Corporate Governance and Nominating Committee. He was an executive with Southern
Broadcasting Company 1968-1982, Harte-Hanks Radio, Inc, chief executive officer, 1982-1984, and
Edens Broadcasting, Inc., chairman and chief executive officer 1984-1994. Mr. Edens has served on
a number of corporate boards, such as Great Western Bank and Citibank (Arizona), as well as holding
leadership positions on the Radio Advertising Board,
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National Radio Broadcasters Association and Young Presidents Organization. In 1998 he was
chairman of the annual international financial seminar for Chief Executives Organization and World
Presidents Organization. Since 1994, he has been president of The Hanover Companies, Inc., a
private investment firm. He holds a B.S. Degree in Business Administration from the University of
North Carolina at Chapel Hill. In 2005 he participated in continuing education for directors at
Harvard Business School.
MR. KAROL was elected as one of our directors in February 2006. Mr. Karol is founder,
Managing Partner, and Chairman of HMK Enterprises, Inc. and Watermill Group, which consists of
Watermill Ventures and Watermill Advisors. He has been an investor, operator, and advisor for
almost thirty years. Through HMK and Watermill, he has owned and operated close to 50 companies
and has built both into enterprises with over $1 billion in revenue on several occasions. Mr.
Karol serves on several corporate boards including: Mooney Aircraft Company (OTC:MNYG.OB)
(Chairman), StockerYale (NASDAQ: STKR), and J. Walter Company. He is also on several
not-for-profit boards, including the Tufts University Board of Overseers for the School of
Engineering (Chairman), the Vermont Academy Board of Trustees (Chairman), and The Brain Tumor
Society (Chairman of Strategic Planning). He is a former International President of the Young
Presidents Organization where he held many positions throughout his twenty-six year relationship
with the organization. He is a former trustee of the Boston Ballet and a former overseer of the
Boston Symphony Orchestra. Mr. Karol received his Bachelor of Science degree from Tufts University
in 1976. He completed the Presidents Program of Leadership at the Graduate School of Business
Administration at Harvard University in 1997.
MR. RODIN who was elected as one of our directors in February 2006, is currently the Chairman
and CEO of RDN Group; strategic advisors focused on corporate transitions, customer interface,
sales and marketing, and supply chain management. Previously, Mr. Rodin was Chairman and CEO of
eConnections, a provider of extended supply chain intelligence solutions, which he founded in 1999.
From 1991 to 1999, he served as the CEO of Marshall Industries (NYSE:MI), a $1.8 billion
industrial electronics distributor and supply chain management company. Marshall Industries was
recognized as the Worlds Number One Business to Business Website, by Advertising Age Magazine
and Information Week Magazine highlighted Marshall Industries as the Worlds Number One Company in
the Use of Technology, Additionally, CIO Magazine recognized Mr. Rodin as one of the Top 100
Leaders for the New Millennium. Following the sale of Marshall to Avnet (NYSE:AVT) in 1999, Mr.
Rodin served as president of global supply chain management and electronic commerce solutions and
as a member of the Avnet Global Managing Board. Mr. Rodin
currently serves as director of Napster
(NASDAQ: NAPS), director and Vice Chairman of CommerceNet and director of SM&A (NASDAQ: WINS). Mr.
Rodins best selling book, Free, Perfect and Now: Connecting to the Three Insatiable Customer
Demands, chronicles the radical transformation of Marshall Industries. The changes he led have
been taught as case studies at Harvard Business School, Columbia, USC, MIT, and Stanford
University.
MS. WINKLER was elected as one of our directors in the April 2005 annual meeting of
shareholders. Ms. Winkler was the founder, Chairman and CEO of two companies, Winkler Advertising,
founded in 1984, and TeamToolz, Inc., founded in 1999, both of which were acquired. She is
currently founder and Chairman of The Winkler Group, a management consultancy specializing in
marketing efficiency and effectiveness for Fortune 1000 companies.
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She has served on the board of directors of two NASDAQ companies, SuperCuts and RenoAir, and
currently serves on the board of directors of IP Locks, Inc. and the Board of Trustees of Santa
Clara University. In addition, she has served on the boards of numerous professional and civic
institutions throughout her career and currently sits on the boards of the Committee of 200
Foundation and the Western Folklife Center. Winkler has a BA and an MA and received an MBA from
Santa Clara University in 1981. A frequent keynote speaker on the subjects of marketing and
branding at industry meetings globally, she is also the author of Warp Speed Branding: The Impact
of Technology on Marketing, published by Wiley in the US, China and Turkey.
THE BOARD UNANIMOUSLY RECOMMENDS THAT THE SHAREHOLDERS VOTE FOR EACH NOMINEE LISTED ABOVE.
ON
APRIL 21, 2006 STEVEN G. MIHAYLO, THE FORMER CHIEF EXECUTIVE OFFICER OF THE COMPANY TOGETHER
WITH SUMMIT GROWTH MANAGEMENT, LLC, AN ENTITY THROUGH WHICH MR. MIHAYLO MAKES INVESTMENTS,
SUBMITTED THEIR PRELIMINARY PROXY STATEMENT (THE MIHAYLO PROXY) TO THE SEC. IN THE MIHAYLO
PROXY, MR. MIHAYLO SUBMITTED FOR SHAREHOLDER CONSIDERATION A NUMBER OF PROPOSALS AS WELL AS COMMENTED ON TWO OF THE PROPOSALS SUBMITTED BY THE BOARD OF DIRECTORS IN
THE COMPANYS PRELIMINARY PROXY STATEMENT. PURSUANT TO THE
MIHAYLO PROXY MR. MIHAYLO INTENDS TO
NOMINATE HIMSELF AND TWO OTHER PERSONS SELECTED BY HIM AND TO SUPPORT THE ELECTION OF SUCH NOMINEES
AT THE ANNUAL MEETING AND HAS SOLICITED YOUR PROXY FOR SUCH NOMINEES. THE TERM OF OFFICE OF EACH
PERSON ELECTED AS A DIRECTOR SHALL CONTINUE UNTIL THE NEXT ANNUAL MEETING OF STOCKHOLDERS AND UNTIL
THAT PERSONS SUCCESSOR HAS BEEN ELECTED.
THE BOARD OPPOSES THE NOMINEES OF MR. MIHAYLO AND STRONGLY RECOMMENDS THAT YOU REJECT MR. MIHAYLOS
NOMINEES BY DISREGARDING SUCH SOLICITATION BY MR. MIHAYLO. WE URGE YOU TO SIGN AND DATE THE
ENCLOSED WHITE PROXY CARD AND RETURN IT TODAY IN THE POSTAGE PAID ENVELOPE PROVIDED.
10
TO APPROVE THE REINCORPORATION OF THE COMPANY IN DELAWARE
(Proposal No. 2)
The Board has approved a proposal to change the Companys state of incorporation from Arizona
to Delaware (the Reincorporation). The Board believes the Reincorporation to be in the best
interests of the Company and its shareholders for several reasons, as more fully discussed below.
The Reincorporation will be effected by merging the Company into a newly formed Delaware
company (the Delaware Company). Shareholders are urged to read this section of the Proxy
Statement carefully, including the related annexes referenced below and attached to this Proxy
Statement, before voting on the Reincorporation. The following discussion summarizes material
provisions of the Reincorporation. This summary is subject to and qualified in its entirety by the
Agreement and Plan of Merger and Reincorporation (the Reincorporation Agreement) that will be
entered into by the Company and the Delaware Company in substantially the form attached hereto as
Annex A, the Certificate of Incorporation of the Delaware Company (the Delaware Certificate), in
substantially the form attached hereto as Annex B, as altered to effect changes approved by the
Companys shareholders in Proposal No. 3, if applicable, and the bylaws of the Delaware Company
(the Delaware Bylaws), in substantially the form attached hereto as Annex C. Copies of the
Articles of Incorporation of the Company filed in Arizona, as amended to date (the Arizona
Articles), and the bylaws of the Company, as amended to date (the Arizona Bylaws), are available
for inspection at the principal office of the Company and copies will be sent to shareholders free
of charge upon written request.
Mechanics of the Reincorporation
The Reincorporation will be effected by the merger of the Company with and into the Delaware
Company, a wholly-owned subsidiary of the Company that will be incorporated under the Delaware
General Corporation Law (Delaware Law) for purposes of the Reincorporation. The Company will
disappear as a result of the merger, and the Delaware Company will be the surviving corporation and
will continue to operate the business of the Company. Assuming approval by the shareholders of the
Company (the Shareholders), the Reincorporation will become effective as soon as practicable.
At the effective time of the Reincorporation (the Effective Time), the Company will be
governed by the Delaware Certificate, the Delaware Bylaws and Delaware Law. Although the Delaware
Certificate and the Delaware Bylaws are patterned after the Arizona Articles and the Arizona
Bylaws, they nevertheless include provisions that do not exist in the current Arizona Articles,
Arizona Bylaws or under the Arizona Business Corporation Act (Arizona Law). See Certain
Differences in Corporate Governance and Other Differences Between the Corporation Laws of Arizona
and Delaware below. It is important to note that, if Proposal No. 3 is adopted and the additional
provision described there is included to the Delaware Certificate, the additional provision would
be an important difference between the current Arizona Articles and the Delaware Certificate as
filed. The description that follows in this Proposal No. 2 refers to the
11
documents and laws governing the Company, without discussing the adoption of or describing the
terms of the additional provision described in Proposal No. 3.
In the event the Reincorporation is approved, upon effectiveness of the Reincorporation, (1)
each outstanding share of Company Common Stock will automatically be converted into one share of
Common Stock of the Delaware Company (the Delaware Company Common Stock). In addition, each
outstanding option to purchase shares of Company Common Stock will be converted into an option to
purchase the same number of shares of the Delaware Company Common Stock with no other changes in
the terms and conditions of such options. The Companys other employee benefit arrangements will
be continued by the Delaware Company upon the terms and subject to the conditions then in effect.
CERTIFICATES FOR SHARES IN THE COMPANY WILL AUTOMATICALLY REPRESENT SHARES IN THE DELAWARE COMPANY
UPON COMPLETION OF THE MERGER, AND SHAREHOLDERS WILL NOT BE REQUIRED TO EXCHANGE STOCK CERTIFICATES
AS A RESULT OF THE REINCORPORATION.
The Reincorporation will not result in any change in the business, location, management,
assets, liabilities or net worth of the Company, nor will it result in any change in location of
Company employees, including the Companys management. The consolidated financial condition and
results of operations of the Delaware Company immediately after consummation of the Reincorporation
will be the same as those of the Company immediately prior to the consummation of the
Reincorporation. The capitalization of the Company immediately after consummation of the
Reincorporation will be the same as immediately prior to the consummation of the Reincorporation.
In addition, upon the effectiveness of the Merger, the Board of the Delaware Company (the Delaware
Company Board) will consist of those persons elected to the current Board of the Company and the
individuals serving as executive officers of the Company immediately prior to the Reincorporation
will continue as executive officers of the Delaware Company. Upon effectiveness of the
Reincorporation, the Delaware Company will be the successor in interest to the Company and the
Shareholders will become stockholders of the Delaware Company (the Stockholders).
The Reincorporation Agreement provides that the Board may abandon the reincorporation at any
time prior to the Effective Time if the Board determines that the Reincorporation is inadvisable
for any reason. For example, Delaware Law or Arizona Law may be changed to reduce the benefits
that the Company hopes to achieve through the Reincorporation, or the costs of operating as a
Delaware corporation may be increased, although the Company does not know of any such changes that
are contemplated. The Reincorporation Agreement may be amended at any time prior to the Effective
Time, either before or after the shareholders have voted to adopt the proposal subject to
applicable law. The Company will re-solicit the shareholders approval of the Reincorporation if
the terms of the Reincorporation Agreement are changed in any material respects.
12
Principal Reasons for the Reincorporation; Recommendation
Predictability, Flexibility and Responsiveness to Corporate Needs. Delaware has adopted
comprehensive and flexible corporate laws which are revised regularly to meet changing
business circumstances. The Delaware Legislature is particularly sensitive to issues
regarding corporate law and is especially responsive to developments in modern corporate law. In
addition, Delaware offers a system of specialized chancery courts to deal with corporate law
questions. These courts have developed considerable expertise in dealing with corporate issues as
well as a substantial and influential body of case law construing Delawares corporate law. In
addition, the Delaware Secretary of State is particularly flexible, expert and responsive in its
administration of the filings required for mergers, acquisitions and other corporate transactions.
Delaware has become a preferred domicile for most major American corporations and Delaware law and
administrative practices have become comparatively well-known and widely understood. As a result
of these factors, it is anticipated that Delaware law will provide greater efficiency,
predictability and flexibility in the Companys legal affairs than is presently available under
Arizona law.
Directors and Officers. The Board believes that reincorporation under Delaware law will
enhance the Companys ability to attract and retain qualified directors and officers as well as
encourage directors and officers to continue to make independent decisions in good faith on behalf
of the Company. The law of Delaware offers greater certainty and stability from the perspective of
those who serve as corporate officers and directors. The intense competition that has
characterized the communications products and services industry has greatly expanded the challenges
and risks facing the directors and officers of companies within the communications products and
services industry. To date, the Company has not experienced difficulty in retaining directors or
officers. However, as a result of the significant potential liability and relatively small
compensation associated with service as a director, the Company believes that the better
understood, and comparatively stable corporate environment afforded by Delaware will enable it to
compete more effectively with other public companies, most of which are incorporated in Delaware,
in the recruitment of talented and experienced directors and officers.
The parameters of director and officer liability are more extensively addressed in Delaware
court decisions and are therefore better defined and better understood than under Arizona law. The
Board believes that reincorporation in Delaware will enhance the Companys ability to recruit and
retain directors and officers in the future, while providing appropriate protection for
shareholders from possible abuses by directors and officers. In this regard, it should be noted
that directors personal liability is not, and cannot be, eliminated under Delaware law for
intentional misconduct, bad faith conduct or any transaction from which the director derives an
improper personal benefit.
Takeover Response. The Company currently has in place a limited number of measures designed
to protect shareholder interests in the event of a hostile takeover attempt against the Company.
The Company proposes to include similar measures in the charter and bylaws of the Delaware Company.
These measures include a requirement that holders of a substantial percentage of voting stock act
together to call a special meeting of shareholders, advance notice provisions for shareholder
proposals or director nominations at an annual meeting of
13
shareholders, and the requirement that
actions by written consent of shareholders be unanimous. Many of these measures have not been as
fully tested in the Arizona courts as in the Delaware courts. As a result, Delaware law affords
greater certainty that these measures will be interpreted, sustained and applied in accordance with
the intentions of the Board. In general, Delaware case law provides a well developed body of law
defining the proper duties and
decision making process expected of a Board in evaluating potential and proposed corporate
takeover offers and business combinations. The Board believes that these measures and related
Delaware law will help the Board to protect the Companys corporate strategies, to consider fully
any proposed takeover and alternatives, and, if appropriate, to negotiate terms that maximize the
benefit to the Companys shareholders.
Other reasons for the Boards recommendation of the Reincorporation include the availability
in Delaware of statutory protection for Stockholders against potentially unfair business
combinations and a greater ability under Delaware Law for a corporations Board to exercise
influence over the timing of stockholder action. These aspects of Delaware Law are intended both
to prevent any potential acquirors of control of the Company from using coercive or abusive
takeover-related tactics and to encourage such acquirors to negotiate directly with the Board. The
Board believes that the overall effect of the Reincorporation will be to enhance the Boards
ability to consider all appropriate courses of action for the benefit of all Shareholders and to
negotiate effectively on their behalf in the context of a takeover attempt, thereby maximizing the
benefits of any takeover for all Stockholders.
The Company is not seeking through this Proposal No. 2 to change the current charter and bylaw
provisions of the Company and, except for those changes resulting from differences between Arizona
and Delaware law, this Proposal No. 2 does not seek to alter the rights of the Companys
shareholders or the rules by which the Company operates or by which its affairs are governed. The
Board recommends that shareholders vote in favor of the Reincorporation.
As described in Proposal No. 3 in this proxy statement, the Board also is recommending that
the shareholders approve changes to the Companys charter to impose a requirement of a majority
approval of disinterested shareholders of any business combination involving the Company and an
interested shareholder. The approval of Proposal No. 3 is to be considered and approved separately
from the Reincorporation. You may vote in favor of the Reincorporation whether or not you choose
to vote in favor of Proposals No. 3.
Possible Negative Considerations
Notwithstanding the belief of the Board as to the benefits to the Shareholders of the
Reincorporation, some Shareholders may find the proposal disadvantageous to the extent it has the
effect of discouraging a future attempt to acquire control of the Delaware Company that is not
presented to and approved by the Delaware Company Board, but that a substantial number and perhaps
even a majority of the Stockholders might believe to be in their best interests or in which
Stockholders might receive a substantial premium for their shares over then current market prices.
As a result of such effects, Stockholders who might desire to participate in such a transaction may
not have an opportunity to do so. In addition, unapproved tender offers and takeover attempts may
be made at times and in circumstances that are beneficial to and in the
14
interests of certain
Stockholders. Furthermore, a negotiated transaction is not necessarily more advantageous to the
Stockholders than a non-negotiated transaction.
In addition, franchise taxes in Delaware will be greater than in Arizona. See below for a
comparison of shareholders/stockholders rights and powers of management and under Delaware and
Arizona law.
The Board has considered the potential disadvantages of the Reincorporation and has concluded
that the potential benefits outweigh the possible disadvantages.
Differences Between the Corporation Laws of Arizona and Delaware
In general, the Companys corporate affairs are governed at present by Arizona Law as well as
the Arizona Articles and the Arizona Bylaws, which have been adopted pursuant to Arizona law. As
noted above, if the Reincorporation is effected, the Company will merge into, and its business will
be continued by, the Delaware Company. Following the merger, issues of corporate governance and
control would be controlled by Delaware, rather than Arizona Law and by the Arizona Articles and
Arizona Bylaws, will, in effect, be replaced by the Delaware Certificate and the Delaware Bylaws.
Accordingly, the differences among these documents and between Delaware and Arizona law are
relevant to your decision whether to approve the reincorporation proposal.
Provisions of Arizona Law and Delaware Law differ in certain respects, and it is not practical
to summarize all differences here. A summary of the material differences that may affect the
rights and interests of Stockholders in the Delaware Company, however, is set forth below.
Indemnification and Limitation of Liability. Arizona Law provides that a corporation may
indemnify a director or officer of the corporation, or a person who was serving at the
corporations request as a director, officer, partner, trustee, employee or agent of another
enterprise or employee benefit plan, provided that the person (a) acted in good faith, (b)
reasonably believed, in the case of conduct in his official capacity with the corporation, that the
conduct was in the best interest of the corporation and, in all other cases, that his conduct was
at least not opposed to the corporations best interests, and (c) in the case of criminal
proceedings, had no reasonable cause to believe the conduct was unlawful. No indemnification of an
officer or director may be made in connection with a proceeding (i) by or in the right of the
corporation in which the person has been adjudged to be liable to the corporation, or (ii) in
connection with any other proceeding in which the person was adjudged liable on the basis that a
financial benefit was improperly received by such a person.
Under Arizona Law, to the extent that an officer or director has been successful in the
defense of the proceeding, he must be indemnified by the corporation for reasonable expenses
incurred in connection with the proceeding. Unless otherwise limited by a companys articles of
incorporation or Arizona Law, an outside director must be indemnified against liability, Expenses
must be paid in advance of the final disposition of a suit upon receipt of the claimants written
affirmation of good faith belief that he has met the statutory standard of conduct and undertaking
to repay such amount if it is ultimately determined that he did not
15
meet the statutory standard of
conduct. Special rules apply to outside directors who are neither officers, directors nor 5%
stockholders. Unless a court has determined before payment that an outside director failed to meet
the statutory standard of conduct, an outside director must be indemnified against liability and
his expenses must be paid in advance of a final disposition upon receipt from such outside director
of a written affirmation of his good faith belief that he has met the statutory standard of conduct
and an undertaking to repay the advance if it is ultimately determined that he did not
meet such
standard.
Unless mandatory indemnification applies, indemnification may be made under Arizona Law only
upon determination that the person has met the statutory standard of conduct. This determination
is made by (i) a majority vote of the directors not at the time parties to the proceeding, (ii)
special legal counsel selected by majority vote of the disinterested directors, or, if there are no
disinterested directors, by majority vote of the board, or (iii) by the shareholders, provided that
shares owned by or voted under the control of directors who are at the time parties to the
proceeding shall not be voted on the determination. Arizona Law does not limit a corporations
power to further indemnify and advance expenses to employees, agents or officers who are not acting
as directors, provided that in the case of such officers, indemnification may not be provided for
(x) liability in connection with a proceeding by or in the right of the corporation other than for
reasonable expenses incurred in connection with the proceeding and (y) liability arising out of
conduct that constitutes receipt by the officer of a financial benefit to which the officer is not
entitled, an intentional infliction of harm on the corporation or shareholders, or an intentional
violation of criminal law.
Delaware Law permits a corporation to include a provision in its certificate of incorporation,
which is included in the Delaware Certificate, which eliminates or limits the personal liability of
a director to the corporation or its shareholders for monetary damages for breach of fiduciary
duty. However, no such provision may eliminate or limit director monetary liability for: (a)
breaches of the directors duty of loyalty to the corporation or its stockholder; (b) acts or
omissions not in good faith or involving intentional misconduct or knowing violations of law; (c)
the payment of unlawful dividends or unlawful stock repurchases or redemptions; or (d) transactions
in which the director received an improper personal benefit. Under Delaware Law, a corporation has
the power to indemnify its directors, officers, employees and agents against judgments,
settlements, and expenses in any litigation or other proceeding, except a proceeding by, or in the
right of, the corporation, if the person acted in good faith and in a manner he or she reasonably
believed to be in or not opposed to the best interests of the corporation, and, with respect to a
criminal proceeding, had no reasonable cause to believe his or her conduct was unlawful. The
indemnification provisions of Delaware Law require indemnification of a present or former director
or officer to the extent that he has been successful on the merits or otherwise in defense of any
action or claim. Delaware law also permits indemnification of expenses in a suit by, or in the
right of, the corporation if the person acted in good faith and in a manner he or she reasonably
believed to be in or not opposed to the best interests of the corporation, subject to court
approval if the person is adjudged liable. The Delaware Certificate and the Delaware Bylaws
generally require the Delaware Company to indemnify and advance litigation expenses to its
directors and officers to the extent permitted by Delaware Law.
16
Cumulative Voting for Directors. Cumulative voting permits the holder of each share of stock
entitled to vote in the election of directors to cast that number of votes which equal the number
of directors to be elected. The holder may allocate all votes represented by a share to a single
candidate or may allocate those votes among as many candidates as he chooses. Thus, a shareholder
with a significant minority percentage of the outstanding shares may be able to elect one or more
directors if voting is cumulative.
Under Arizona Law cumulative voting in the election of directors is mandatory. Cumulative
voting generally is not available under Delaware Law and is only available if so provided in the
corporations certificate of incorporation. In order to establish for Stockholders of the Delaware
Company a set of rights approximating as closely as possible the rights of the Companys
Shareholders, the Delaware Certificate so provides for cumulative voting.
Number of Directors. Arizona Law requires corporations to have at least one director but
allows the number of persons constituting the Board of a corporation to be fixed by the bylaws or
the articles of incorporation, and permits the bylaws to provide that the number of directors may
vary within a specified range, with the exact number to be determined by the Board.
Delaware Law allows the number of persons constituting the Board of a corporation to be fixed
by the certificate of incorporation or the bylaws, or fixed in the manner provided in the bylaws.
The Delaware Certificate and Bylaws provide that the number of directors shall be determined from
time to time exclusively by resolution of the Board.
The Arizona Bylaws fix the number of directors at nine, or such other number fixed by
resolution of the Board. Presently, by virtue of such resolutions, the number of directors is
eight. The Delaware Bylaws fix the number of directors at eight, or such other number fixed by
resolution of the Board. Accordingly, despite the technical difference in the Delaware Bylaws,
there will be no change in the number of directors if the Delaware Bylaws are adopted pursuant to
the approval of this proposal.
Classified Board. Arizona Law and Delaware Law permit, but do not require, the adoption of a
classified Board with staggered terms. Neither the Arizona Articles or Bylaws, nor the Delaware
Certificate or Delaware Bylaws provide for a classified Board.
Removal of Directors. Under Arizona Law, a director may be removed with or without cause,
unless the articles of incorporation provide that they may be removed only for cause, by the
affirmative vote of a majority of the outstanding shares. A director may not be removed, however,
if the number of votes sufficient to elect the director by cumulative voting is voted against
removal of the director. The Arizona Articles do not provide that directors may be removed only
for cause.
Delaware Law provides that any director or the entire board may be removed, with or without
cause, by the holders of a majority of the shares then entitled to vote at an election of
directors, except as follows: (i) unless the certificate of incorporation otherwise provides, in
the case of a corporation where the board is classified, stockholders may effect such removal only
17
for cause; or (ii) in the case of a corporation having cumulative voting, if less than the entire
board is to be removed, no director may be removed without cause if the votes cast against such
directors removal would be sufficient to elect such director if then cumulatively voted at an
election of the entire Board if there are classes of directors or at an election of the class of
directors of which such director is a part.
Neither the Arizona Articles nor the Delaware Certificate provide that directors may be
removed only for cause.
Vacancies on the Board of Directors. Under Arizona Law, unless the articles of incorporation
provide otherwise, if a vacancy occurs on a board of directors, including a vacancy resulting from
an increase in the number of directors, either (i) the shareholders may fill the vacancy, (ii) the
board of directors may fill the vacancy, or (iii) if the directors remaining in
office constitute fewer than a quorum of the board, they may fill the vacancy by the
affirmative vote of a majority of all of the directors remaining in office. If the vacant position
was held by a director elected by a voting group of shareholders, only the holders of shares of
that voting group are entitled to vote to fill the vacancy if it is filled by the shareholders. If
at any time by reason of death or resignation or other cause a corporation has no directors in
office, any officer or any shareholder may call a special meeting of shareholders for the purpose
of electing directors.
Under Delaware Law, unless otherwise provided in the certificate of incorporation or bylaws,
vacancies on the board of directors and newly created directorships resulting from any increase in
the authorized number of directors may be filled by the vote of a majority of directors then in
office, even though less than a quorum. Delaware Law also provides that where directors are
elected by classes or series of stock, vacancies are to be filled by the remaining directors
elected by the class or series in whose directorships the vacancy occurs. The Delaware Certificate
and Bylaws provide that newly created directorships resulting from any increase in the authorized
number of directors or any vacancies in the Delaware Company Board for any other reason may be
filled only by a majority vote of the directors then in office, although less than a quorum, or by
a sole remaining director. A director elected to fill a vacancy shall be elected to hold office
until the next election of directors, subject to the election and qualification of his or her
successor and to his or her earlier death, resignation or removal.
Shareholder Power to Call Special Meeting. Under Delaware Law, a special meeting of
stockholders may be called by the Board or by any other person(s) authorized to do so in the
certificate of incorporation or the bylaws. Under Arizona Law a special meeting of shareholders
may be called by the Board or the person or persons authorized to do so by the articles of
incorporation or bylaws. Arizona Law further provides that special meetings of the shareholders of
issuing public corporations may be called by (i) the president, (ii) the secretary, (iii) two or
more directors, (iv) a person authorized in the articles of incorporation or bylaws, or (v) a
shareholder or shareholders holding ten percent or more of the voting power of all shares, except
that a special meeting for the purpose of considering any action to directly or indirectly
facilitate or effect a business combination, including any action to change or otherwise affect the
composition of the Board for that purpose, must be called by twenty-five percent or more of the
voting power of all shares.
18
Both the Delaware and the Arizona Bylaws authorize the parties listed in (i) through (v) above
to call special meetings of shareholders. Both the Arizona Bylaws and Delaware Bylaws provide that
any request for a special meeting shall state the purpose or purposes of the proposed meeting and,
if submitted by holder of less than twenty-five percent (25%) in amount of the entire capital stock
of the Corporation, shall be accompanied by a declaration under penalty of perjury that the meeting
is not being held for the purpose of considering any action to directly or indirectly facilitate a
business combination, including any action to change or otherwise affect the composition of the
Board for that purpose.
Actions by Written Consent of Shareholders. Under Arizona Law and Delaware Law, shareholders
may execute an action by written consent in lieu of a shareholder meeting. Arizona law provides
that action by written consent is permitted so long as all of the shares outstanding and entitled
to vote on the matter provide consent in writing. Delaware Law permits a corporation to eliminate
actions by written consent in its certificate of incorporation.
Both the Arizona Bylaws and Delaware Bylaws provide that written consent is permitted if
signed by the holders of all of the shares of outstanding stock entitled to vote with respect to
the subject matter of the action.
Advance Notice Requirement for Shareholder Proposals and Director Nominations. There is no
specific statutory requirement under either Arizona Law or Delaware Law with regard to advance
notice of director nominations and shareholder proposals. However, both the Arizona and the
Delaware Bylaws provide that, in order for a shareholder to propose business to be conducted or to
nominate directors for election at an annual meeting of shareholders, such shareholder must provide
notice to the Company not less than ninety (90) days prior to the anniversary date of the
immediately preceding annual meeting; provided, however, that in the event the annual meeting is
called for a date that is not within thirty (30) days before or after such anniversary date, notice
by the shareholder must be so received not later than the close of business on the tenth (10th) day
following the day on which such notice of the date of the meeting was mailed or such public
disclosure made, whichever occurs first. Both the Arizona Bylaws and the Delaware Bylaws further
provide that, in the year the advance provisions come into effect, if they come into effect less
than one hundred (100) days prior to the anniversary date of the immediately preceding annual
meeting of shareholders, notice also would be timely if received by the tenth (10th) day following
the day on which the advance notice provisions became effective.
These notice requirements help ensure that shareholders are aware of all proposals to be voted
on at the meeting and have the opportunity to consider each proposal in advance of the meeting.
In addition to the relevant bylaw provisions, federal securities laws generally provide that
shareholder proposals that the proponent wishes to include in the Companys proxy materials must be
received not less than 120 days in advance of the date of the proxy statement released in
connection with the previous years annual meeting.
Anti-takeover Measures. Delaware Law has been widely viewed to permit a corporation greater
flexibility in governing its internal affairs and its relationships with stockholders and
19
other
parties than do the laws of many other states. In particular, Delaware Law permits a corporation
to adopt a number of measures designed to reduce a corporations vulnerability to hostile takeover
attempts. Among these measures is the establishment of a stockholder rights plan. While certain
types of stockholder rights plans have been upheld by Delaware courts, Arizona courts have yet to
decide on the validity of many of such defenses, thus rendering their effectiveness in Arizona less
certain. As discussed herein, differences between Arizona and Delaware Law, effective without
additional action by the Delaware Company, could have a bearing on unapproved takeover attempts.
As further discussed, some of the anti-takeover provisions of Arizona Law may continue to
apply to the Company so long as it is deemed an issuing public corporation under Arizona Law. An
issuing public corporation is defined as a public company which is either incorporated in Arizona
or has its principal place of business or principal executive office in Arizona and owns or
controls assets located within Arizona with a fair market value of at least $1 million and has more
than 500 employees residing in Arizona.
Delaware Business Combination Law. Section 203 of the Delaware Law (Section 203) was
adopted by Delawares legislature to encourage potential acquirors to negotiate with a target
companys Board and, in the absence of successful (or any) negotiations, to provide minority
stockholders with protections against certain takeover-related abuses.
Section 203 regulates certain transactions incident to or following large accumulations of
shares, including those made by tender offers. Section 203 may have the effect of significantly
delaying a purchasers ability to acquire the entire interest sought if such acquisition is not
approved by a corporations Board. In general, Section 203 prevents an Interested Stockholder
(defined generally as a person with 15% or more of a corporations outstanding voting stock), from
engaging in a Business Combination, as defined below, with a Delaware corporation for three years
following the date such person became an Interested Stockholder. For purposes of Section 203, the
term Business Combination includes, without limitation: (a) mergers with the Interested
Stockholder; (b) sales or other dispositions to the Interested Stockholder (except proportionately
with the corporations other stockholders) of assets of the corporation or a subsidiary having a
market value equal to 10% or more of the aggregate market value of the corporations consolidated
assets or its outstanding stock; (c) the issuance or transfer by the corporation or a subsidiary of
stock of the corporation or such subsidiary to the Interested Stockholder (except for certain
transfers in a conversion or exchange or a pro rata distribution or certain other transactions,
none of which increase the Interested Stockholders proportionate ownership of any class or series
of the corporations or such subsidiarys stock); (d) any transaction involving the corporation or
a subsidiary that increases the proportionate share of the stock or convertible security of the
corporation or such subsidiary owned by the Interested Stockholder (except as a result of
immaterial adjustments or any purchase or redemption of stock not caused by the Interested
Stockholder) or (e) receipt by the Interested Stockholder (except proportionately as a
stockholder), directly or indirectly, of any loans, advances, guarantees, pledges or other
financial benefits provided by or through the corporation or a subsidiary.
The three-year moratorium imposed on Business Combinations with Interested Stockholders by
Section 203 does not apply if, among other things: (a) prior to the date on which such stockholder
becomes an Interested Stockholder the Board approves either the Business
20
Combination or the
transaction that resulted in the person becoming an Interested Stockholder; (b) the Interested
Stockholder owns 85% of the corporations voting stock upon consummation of the transaction that
made him or her an Interested Stockholder (excluding from the 85% calculation shares owned by
directors who are also officers of the target corporation and shares held by employee stock plans
that do not permit employees to decide confidentially (e.g., by giving confidential instructions
to a plans trustee) whether to accept a tender or exchange offer); or (c) on or after the date
such person becomes an Interested Stockholder, the Board approves the Business Combination and it
is also approved at a stockholder meeting by holders of two-thirds (66 2/3%) of the voting stock
not owned by the Interested Stockholder.
Under Section 203, the restrictions described above do not apply if, among other things, the
corporations original certificate of incorporation contains a provision expressly electing not to
be governed by Section 203. The Delaware Certificate does not opt out of the statute.
Arizona Business Combinations Law. Arizona law contains a provision (the Business
Combinations Provision) that provides, subject to certain exceptions specified therein, that an
issuing public corporation may not engage in any business combination (as defined) or vote,
consent or otherwise act to authorize a subsidiary of the issuing public corporation to engage in
any business combination with respect to, proposed by or on behalf of or pursuant to any agreement,
arrangement or understanding with any interested shareholder (as defined below) of the issuing
public corporation or any affiliate or associate of the interested shareholder for a three-year
period following the date that such shareholder becomes an interested shareholder unless prior to
such date (the Shares Acquisition Date) a committee of the Board, formed in the manner described
below (the Business Combinations Committee), approved either the business combination or the
transaction which resulted in the shareholder becoming an interested shareholder.
After such three-year period, the issuing public corporation may engage in such transactions
only if (i) prior to the Shares Acquisition Date, the Board of the issuing public corporation
approved either the business combination or the transaction which resulted in the shareholder
becoming an interested shareholder; (ii) the business combination is approved by the affirmative
vote of the shareholders holding a majority of the voting power of all shares, excluding shares
beneficially owned by the interested shareholder or any affiliate or associate of the interested
shareholder; or (iii) the business combination meets certain conditions relating to price and form
of consideration.
The Business Combinations Provision provides that the Business Combinations Committee shall be
comprised of all of the disinterested directors (as defined below) of the issuing public
corporation, except that if there are no disinterested directors the Board must select three or
more disinterested persons to be committee members. For purposes of the Business Combinations
Provision, an interested shareholder is defined to include (i) any person that is the owner of 10%
or more of voting power of the outstanding shares of the issuing public corporation or (ii) any
affiliate or associate of the issuing public corporation that at any time within the three-year
period immediately before the date in question was the beneficial owner of 10% or more of the
voting power of the then outstanding shares of the issuing public corporation. For purposes of the
Business Combinations Provision, a director or person is deemed to be disinterested if the director
or person is not an interested shareholder, an affiliate or associate of an interested
21
shareholder
or a present or former officer or employee of the issuing public corporation or of an affiliate or
associate of the issuing public corporation or of the interested shareholder. An issuing public
corporation may amend its articles of incorporation or bylaws, with the approval of shareholders
holding a majority of the outstanding voting power of all shares, excluding shares beneficially
owned by an interested shareholder whose Share Acquisition Date is prior to the effective date of
such amendment from the restrictions imposed under the Business Combinations Provision.
Compensation Agreements. Arizona law provides that during any tender offer or request or
invitation for tenders of any class or series of shares of an issuing public corporation, other
than an offer by the issuing corporation, the issuing public corporation may not enter into or
amend agreements containing provisions that increase the current or future compensation of any
officer or director of the issuing public corporation, other than routine increases in compensation
or other routine compensation agreements undertaken in the ordinary course of the issuing public
corporations business. Delaware law does not contain a similar provision.
Control Share Acquisitions. Arizona law contains a provision (the Control Share Acquisitions
Provision) that generally provides that if any person or group of persons (a Purchasing Person)
acquires shares of an issuing public corporation that, when added to all other shares of the
issuing public corporation beneficially owned by the Purchasing Person, would result in the
percentage of the corporations voting power that the Purchasing Person is entitled to exercise, or
direct the exercise, being increased above certain specified levels (one-fifth, one-third or a
majority) of the shares of the corporation, then the Purchasing Person will not have the right to
vote the shares in excess of that level, except for the election of directors (the Excess Shares)
unless such voting rights are approved by the holders of a majority of the voting power of all
shares, excluding all shares beneficially owned by the Purchasing Person or its affiliates or
associates or by any officer or director of the issuing public corporation. In addition, unless
otherwise provided in the articles of incorporation or in bylaws approved by the shareholders, the
issuing public corporation may call for redemption of all but not less than all of the Excess
Shares at a redemption price equal to the market value of the shares at the time the call of
redemption is given if either (i) the Purchasing Person fails to deliver certain written
information to the issuing public corporation by the tenth day after crossing the specified level;
or (ii) the shareholders vote not to accord voting rights to such shares. The Purchasing Person
must submit for the approvals described above each time such shareholders seek to acquire the power
to vote shares at the next level. Delaware law does not contain a provision similar to the Control
Share Acquisition Provision.
Duties of Directors. Arizona Law provides that, in discharging the duties of the position of
director with respect to corporate takeovers, a director of an issuing public corporation must
consider the long-term as well as the short-term interests of the corporation and its shareholders
including the possibility that these interests may be best served by the continued independence of
the corporation. Delaware law does not contain such a provision.
Limitation of Share Repurchase. Under Arizona Law, an issuing public corporation may not
purchase or agree to purchase any shares from a beneficial owner of more than 5% of the voting
power of the issuing public corporation for more than the average market price (as defined) of
the shares if the shares have been beneficially owned by the beneficial owner for less than three
22
years unless either (i) the purchase or agreement to purchase is approved at a meeting of
shareholders by the affirmative vote of a majority in interest of the outstanding shares excluding
shares beneficially owned by the beneficial owner, its affiliates or associates or by any officer
or director of the issuing public corporation; or (ii) the issuing public corporation makes an
offer, of at least equal value per share, to all holders of shares of such class or series and to
all holders of any class or series into which the shares may by converted. Delaware law does not
contain a similar provision.
There can be no assurance that the Board would not adopt any further anti-takeover measures
available under Delaware Law (some of which may not require stockholder approval). The
availability of anti-takeover measures under Delaware Law, whether or not implemented, may have the
effect of discouraging a future takeover attempt which a majority of the Delaware Companys
stockholders may deem to be in their best interests or in which shareholders may receive a premium
for their shares over then current market prices. As a result, stockholders who might desire to
participate in such transactions may not have the opportunity to do so. Stockholders should
recognize that, if adopted, the effect of such measures, along with the
possibility of discouraging takeover attempts, may be to limit in certain respects the rights
of stockholders of the Delaware Company compared with the rights of shareholders of the Company.
Amendment of Bylaws. The Arizona Bylaws and Delaware Bylaws may be repealed, altered or
amended, and new bylaws may be enacted by the Board or by the holders of a majority in interest of
the outstanding stock of the Company.
Inspection of Shareholder Lists. Arizona Law provides that any shareholder of at least six
months or the holder of a beneficial interest of 5% or more of the outstanding stock has a right to
inspect the Company records, including shareholder lists. Arizona law also provides that any
shareholder has a right to inspect the Companys shareholder list in anticipation of a noticed
shareholder meeting.
Delaware Law permits any stockholder of record to inspect the stockholder list for any purpose
reasonably related to that persons interest as a stockholder and, under certain circumstances, to
inspect the books and records of the corporation.
Appraisal Rights. Arizona Law grants to shareholders the right to dissent in the case of (i)
consummation of a plan of merger if the shareholder is entitled to vote on the merger or the
corporation is a subsidiary that is merged with its parent, (ii) consummation of a plan of share
exchange to which the corporation is a party as the corporation whose shares will be acquired, if
the shareholder is entitled to vote on the plan, (iii) a sale or exchange by a corporation of all
or substantially all of its property not made in the usual and regular course of its business, if
the shareholder is entitled to vote on the sale or exchange, including a sale in dissolution, but
not including a sale pursuant to an order of a court or a sale for cash on terms requiring that all
or substantially all of the net proceeds of the sale be distributed to the shareholders in
accordance with their respective interest within one year after the date of sale, (iv) an amendment
of the articles of incorporation that materially adversely affects rights in respect of a
dissenters shares, and (v) any corporate action taken pursuant to a shareholder vote to the extent
the articles of incorporation, bylaws or a resolution
23
of the Board provides for dissenters rights.
The dissenters right do not apply, unless the corporations articles of incorporation provide
otherwise, to the holders of shares if the shares are listed on a national securities exchange or
the Nasdaq National Market or held of record by at least 2,000 shareholders do not have the right
to dissent from such corporation action.
Delaware Law grants appraisal rights only in the case of a merger or consolidation and not in
the case of a sale or exchange of assets, regardless of the number of shares of stock being issued.
Such appraisal rights are not available: (a) with respect to the sale, lease or exchange of all or
substantially all of the assets of a corporation; (b) with respect to a merger or consolidation by
a corporation the shares of which are either (i) listed on a national securities exchange or
designated as a national market system security on an interdealer quotation system by the National
Association of Securities Dealers, Inc. or (ii) held of record by more than 2,000 holders if such
stockholders receive only shares of the surviving corporation or shares of any other corporation
that are either listed on a national securities exchange or designated as a national market system
security on an interdealer quotation system by the National Association of Securities Dealers, Inc.
or held of record by more than 2,000 holders, plus cash in lieu of
fractional shares of such corporations; or (c) to stockholders of a corporation surviving a
merger if no vote of the stockholders of the surviving corporation is required to approve the
merger under Delaware law.
Delaware Law does not provide stockholders with voting or appraisal rights when a corporation
acquires another business through the issuance of its stock in exchange for assets or stock or in a
merger with a subsidiary.
Because the Companys Common Stock is currently listed on the Nasdaq National Market,
appraisal rights will not be available under Arizona Law to the Companys shareholders in
connection with the reincorporation in Delaware.
Dividends and Redemptions. Under Arizona Law, the directors of every corporation are
permitted, subject to the articles of incorporation, to make distributions to shareholders unless,
after giving effect to such a distribution, the corporation would not be able to pay its debts as
they become due in the usual course of business, or the corporations total assets would be less
than the sum of its total liabilities plus the amount that would be needed to satisfy the
dissolution rights of shareholders whose preferential rights are superior to those receiving the
distribution.
Delaware Law allows the payment of dividends out of surplus (including paid-in and earned
surplus) or, in certain circumstances, out of net profits for the current and immediately preceding
fiscal years. Shares may be redeemed or repurchased out of surplus, or, in limited circumstances,
out of capital. The Company expects that its ability to pay cash dividends in accordance with its
prior practices will not be affected by the Reincorporation.
Dissolution. Under Arizona Law, the Board is required to recommend dissolution to the
shareholders and the shareholders entitled to vote shall approve the proposal by a majority in
interest of the outstanding shares unless the articles of incorporation requires a greater vote.
The Arizona Articles do not require a greater vote.
24
Under Delaware Law, dissolution requires either the approval of the Board and a majority of
the outstanding shares, or unanimous approval of the stockholders.
Interests of the Companys Directors and Officers
The Companys shareholders should be aware that reincorporation in Delaware may be of benefit
to the Companys directors by reducing the directors potential personal liability and increasing
the scope of permitted indemnification, by strengthening the directors ability to resist a
takeover bid, and in other respects. The Reincorporation is not intended to and will not affect
the rights of any parties to any of the lawsuits to which the Company is a party. The interests of
the Board in recommending the Reincorporation may therefore be in conflict with the interests of
the shareholders, and the interests of the Board, management and affiliated shareholders in voting
on the Reincorporation proposal may not be the same as those of unaffiliated shareholders.
Federal Income Tax Consequences of the Reincorporation
The
following discussion addresses the material federal income tax considerations that are
generally applicable to holders of Common Stock of the Company who receive Common Stock of the
Delaware Company in exchange for their Common Stock of the Company in the Reincorporation. This
discussion does not address all of the tax consequences of the Reincorporation that may be relevant
to particular of the Companys shareholders in light of their particular circumstances, such as
shareholders who are dealers in securities, who are foreign persons, who do not hold their Common
Stock of the Company as Capital Assets or who acquired their Common Stock of the Company through
stock option or stock purchase programs or in other compensatory transactions. The tax
consequences to holders of options to acquire Common Stock of the Company are also not discussed
herein. In addition, the following discussion does not address the tax consequences of
transactions effected prior to or after the Reincorporation (whether or not such transactions are
in connection with the Reincorporation). Finally, no foreign, state or local tax considerations
are addressed herein. Accordingly, the Companys shareholders are urged to consult their own tax
advisors as to the specific tax consequences to them of the Reincorporation and related
transactions, including the applicable federal, state, local and foreign tax consequences to them
of the Reincorporation and such related transactions.
The following discussion is based on the interpretation of the Internal Revenue Code of 1986,
as amended (the Code), applicable Treasury Regulations, judicial authority and administrative
rulings and practice, all as of the date hereof. The Internal Revenue Service (the IRS) is not
precluded from adopting a contrary position. In addition, there can be no assurance that future
legislative, judicial or administrative changes or interpretations will not adversely affect the
accuracy of the statements and conclusions set forth herein. Any such changes or interpretations
could be applied retroactively and could affect the tax consequences of the Reincorporation to the
Company, the Delaware Company and/or the Companys shareholders. A ruling from the Internal
Revenue Service will not be requested in connection with the Reincorporation.
25
Subject to the limitations,
qualifications and exceptions described herein, and assuming the
Reincorporation qualifies as a reorganization within the meaning of Section 368(a) of the Code (a
Reorganization), the following federal income tax consequences will generally result:
|
|
|
No gain or loss will be recognized by holders of the Common Stock of the Company upon
receipt of Common Stock of the Delaware Company pursuant to the Reincorporation; |
|
|
|
The aggregate tax basis of the Common Stock of the Delaware Company received by each
shareholder of the Company in the Reincorporation will be equal to the aggregate tax basis
of the Common Stock of the Company surrendered in exchange therefor; |
|
|
|
The holding period of the Common Stock of Delaware Company received by each shareholder
of the Company will include the period for which such shareholder held the Common Stock of
the Company surrendered in exchange therefor, provided that such
Common Stock of the Company was held by such shareholder as a capital asset at the time of
the Reincorporation; and |
|
|
|
No gain or loss will be recognized by the Company or Delaware Company as a result of
the Reincorporation. |
Although a successful IRS challenge to the Reorganization status of the Reincorporation is
unlikely, such a challenge should result in a shareholder recognizing gain or loss with respect to
each share of Common Stock of the Company exchanged in the Reincorporation equal to the difference
between the shareholders basis in such share and the fair market value, as of the time of the
Reincorporation, of the Common Stock of the Delaware Company received in exchange therefor. In
such event, a shareholders aggregate basis in the shares of Common Stock of the Delaware Company
received in the exchange would equal the fair market value of such shares at the time of the
Reincorporation, and the shareholders holding period for such shares would begin the day after the
Reincorporation.
The Companys shareholders will be required to attach a statement to their tax returns for the
year of the Reincorporation that contains the information listed in Treasury Regulation Section
1.368-3(b). Such statement must include, among other things, the shareholders tax basis in the
shareholders Common Stock of the Company and a description of the Common Stock of the Delaware
Company received.
Other Regulatory Requirements
Except as set forth above, no federal or state regulatory requirements must be complied with
nor must approvals be obtained in connection with the Reincorporation, except under federal
securities laws applicable to proxy solicitations.
Rule 144
Under Rule 144 under the Securities Act of 1933, as amended, the holding period for the
Delaware Company Common Stock received in exchange for Company Common Stock will include the period
during which Company Common Stock was held.
26
Required Approvals
The affirmative vote of holders of a majority of the outstanding shares of Company Common
Stock, is required for approval of the Reincorporation.
Mr. Mihaylos Recommendation in Opposition
Mr. Mihaylo asserts that there is no need for the Company to go through the expense or
resulting distraction of managements attention associated with reincorporation in Delaware. As more fully described above, the Reincorporation and resulting conversion to
Delaware law is largely an administrative process. In fact, migrating to Delaware law will
actually allow the board to operate more efficiently as the majority of the directors of the
corporation are more familiar with Delaware law, and Delaware law is clear on many matters either
not addressed, or with respect to which there is little precedent,
under Arizona law. Most public corporations in the United States are
incorporated in Delaware.
Mr. Mihaylo
suggests that the Companys assertion, that
reincorporation under Delaware law will enhance the Companys ability to attract and retain
qualified officers and directors, is inconsistent with the
Companys claim that it has not
experienced difficulty in retaining officers to date. While it is true that the Company has not had trouble to date attracting qualified
officers and directors, the current climate with respect to corporate governance leads the Company
to believe that it may be more difficult in the future to retain good
management. In the wake of the implementation of the Sarbanes-Oxley Act of 2002 and the litigation relating to
the corporate governance failures that inspired it, quality candidates are increasingly hesitant to
join boards due to personal liability concerns. This is particularly so when a corporation is in a
high-profile phase and may likely have to make major strategic
decisions, as is the case currently with the Company. Delaware has the most definitive law on matters of director
indemnification, and the clarity and predictability of Delaware law
are important for recruiting and retaining quality directors. Contrary to Mr. Mihaylos assertion that the
director indemnification seems to more directly benefit the members of the Inter-Tel Board than the
Inter-Tel shareholders, the Board believes that the Reincorporation and resulting clarity and
predictability associated with being a Delaware corporation is mutually beneficial to the Inter-Tel
Board and to all of the Inter-Tel shareholders.
Finally, we consider Mr. Mihaylos concern regarding distracting managements attention from
the running of the business (page 14) somewhat disingenuous, as his actions of late seem
intended to cause far greater distraction to management than would result from the administrative
process of the Reincorporation.
27
THE BOARD OF DIRECTORS RECOMMENDS THE SHAREHOLDERS VOTE FOR PROPOSAL NO. 2.
28
TO APPROVE A SPECIAL RESOLUTION AUTHORIZING THE COMPANYS
BOARD OF DIRECTORS TO EFFECT AN AMENDMENT TO THE COMPANYS
CHARTER DOCUMENTS
REQUIRING THE APPROVAL OF A MAJORITY OF DISINTERESTED
SHAREHOLDERS TO EFFECT CERTAIN BUSINESS COMBINATION
TRANSACTIONS INVOLVING INTERESTED PARTIES
(Proposal No. 3)
The Board recommends that the shareholders approve a special resolution authorizing the Board
to amend the Arizona Articles, or, in the event that Proposal No. 2 is approved, include in the
Delaware Certificate a provision, to require the approval of a majority of the disinterested
shareholders to effect certain business combination transactions involving shareholders holding 15%
or more of the Companys stock (Interested Shareholders).
The Board believes that such a provision is in the best interests of the shareholders because
it may have the effect of delaying an Interested Shareholders ability to acquire the corporation
and because it would require an Interested Shareholder to seek significant agreement from other
shareholders, helping to deflect abusive takeover tactics and helping ensure that shareholders and
the Board have the means and opportunity to obtain the best price and the most favorable terms for
any proposed takeover of the Company.
The proposed provision has been drafted to mirror in many respects Section 203 of the Delaware
Law, as described in detail in Proposal No. 2. The principal differences between the statutory
regime and the proposed charter provision are (i) that the charter provision would apply to all
Interested Shareholders, regardless of when such an Interested shareholder acquired a 15% interest
in the Companys voting stock or for how long such an Interested Shareholder has held such interest
and (ii) rather than requiring the approval of two-thirds of the disinterested shareholders to
consummate a business transaction as required by Section 203 of the Delaware Law, the proposed
provision would require the approval of only a majority of disinterested shareholders. The Board
believes that these alterations will provide wider protections against takeover abuses by
Interested Shareholders than those afforded by statute without imposing more onerous approval
burdens.
Due to the increased burden it places on takeover attempts, the provision may have the effect
of discouraging a future attempt to acquire control of the Company that is not presented to and
approved by the Board, but that a substantial number of the shareholders might believe to be in
their best interests or in which shareholders might receive a substantial premium for their shares
over then current market prices. As a result of such effects, shareholders who might desire to
participate in such a transaction may not have an opportunity to do so. In addition, unapproved
tender offers and takeover attempts may be made at times and in circumstances that are beneficial
to and in the interests of certain shareholders. Furthermore, a negotiated transaction is not
necessarily more advantageous to the shareholders than a non-negotiated transaction.
Mr. Mihaylo has asserted that there is no need to incorporate the proposed provision into the
Companys charter because the Company can simply negotiate such
a requirement. Mr. Mihaylos suggestion disregards the primary purpose of
29
Proposal Number 3 which is to guard against hostile bids for control
of the Company in respect of which there is no opportunity to
negotiate. In the context of a
hostile bid there would be no opportunity to negotiate such a
requirement, and the proposed provision is helpful to maintain control over process and defend against
coercive offers. Even in a negotiated transaction with an insider, an interested party is
disinclined to agree to risk submitting the transaction to a vote of the disinterested shareholders
of a company. In such circumstances the board of directors of a corporation will likely establish
a special committee of disinterested board members to negotiate the terms of the transaction on an
arms length basis.
The
Company believes that
absent the adoption of Proposal Number 3, Mr. Mihaylo, by
virtue of his current holdings in the Company and his access during
his tenure as CEO to information not generally available to Company
shareholders,
could place the other shareholders of the Company at a considerable disadvantage. If Mr. Mihaylo were to
follow through on his publicly-stated intention to make an offer for the Company, his current holdings could
allow him to force a transaction, even if such a transaction is disfavored by the majority of the disinterested
shareholders and by the Board. The Company believes that under these circumstances, approval of such a transaction
should require a majority of the disinterested shareholders, and Proposal Number 3 ensures this process.
If this Proposal No. 3 is approved, the Board will be authorized to include in the Arizona
Articles (or the Delaware Certificate if Proposal No. 2 related to the Reincorporation is approved)
a proposal substantially as set forth on Annex D, as adjusted for the Arizona Articles or the
Delaware Certificate, as applicable.
THE BOARD OF DIRECTORS RECOMMENDS THE SHAREHOLDERS VOTE FOR PROPOSAL NO. 3.
30
RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS
(Proposal No. 4)
The Audit Committee of the Board of Directors has appointed Ernst & Young LLP as independent
auditors to audit the consolidated financial statements of the Company and its subsidiaries for the
year ending December 31, 2006. Although Inter-Tel is not required to seek shareholder ratification
of this appointment, the Board of Directors believes it to be sound corporate governance to do so.
If the appointment is not ratified, the Audit Committee will investigate the reasons for
shareholder rejection and will reconsider the appointment.
Ernst & Young LLP has issued its report, included in the Companys Form 10-K, on the
consolidated financial statements of the Company for the year ending December 31, 2005. Ernst &
Young LLP has served as the Companys independent auditors in every year in which the Companys
stock has been publicly traded.
Before selecting Ernst & Young LLP, the Audit Committee carefully considered Ernst & Young
LLPs qualifications as independent auditors. This included a review of the qualifications of the
engagement team, the quality control procedures the firm has established, any issues raised by the
most recent quality control review of the firm, as well as its reputation for integrity and
competence in the fields of accounting and auditing.
Fees Billed by Ernst & Young LLP During Fiscal 2005 and 2004.
The Audit Committee has established a policy of pre-approving audit and non-audit services
provided by the auditors of Inter-Tel. Each of the fees for services listed below for 2005 were
pre-approved by Inter-Tels Audit Committee. The Audit Committees review included matters to be
considered under the rules of the SEC, including the nature and extent of non-audit services, to
ensure that the auditors independence would not be impaired. The Audit Committee expressed its
satisfaction with Ernst & Young LLP in all of these respects. The Audit Committee of our board of
directors has determined that the provision of services by Ernst & Young LLP other than for audit
related services is compatible with maintaining the independence of Ernst & Young LLP as our
independent auditors.
The following table sets forth the approximate aggregate fees billed by Ernst & Young LLP to
Inter-Tel during fiscal 2005 and 2004:
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
2004 |
|
Audit Fees (1)
Audit of consolidated financial statements |
|
$ |
283,000 |
|
|
$ |
231,000 |
|
Sarbanes-Oxley section 404 attestation of internal controls |
|
|
431,000 |
|
|
|
439,000 |
|
Statutory audit of Lake Communications |
|
|
42,000 |
|
|
|
|
|
Timely quarterly reviews |
|
|
62,000 |
|
|
|
55,500 |
|
Total Audit Fees |
|
|
818,000 |
|
|
|
725,500 |
|
Audit-Related Fees (2) |
|
|
|
|
|
|
|
|
31
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
2004 |
|
Consultation on SEC matters |
|
|
|
|
|
|
2,200 |
|
Section 404 assistance |
|
|
|
|
|
|
5,500 |
|
Total Audit-Related Fees |
|
|
|
|
|
|
7,700 |
|
All Other Fees (2)
Form S-8, Stock Options and Other |
|
|
2,500 |
|
|
|
2,500 |
|
Total All Other Fees |
|
|
2,500 |
|
|
|
2,500 |
|
Total Fees |
|
$ |
820,500 |
|
|
$ |
710,700 |
|
|
|
|
(1) |
|
Includes fees and expenses related to the fiscal year audit and interim reviews,
notwithstanding when the fees and expenses were billed or when the services rendered. |
|
(2) |
|
Includes fees and expenses for services rendered from January through December of the fiscal
year, notwithstanding when the fees and expenses were billed. |
The Company did not engage Ernst & Young LLP to provide any separate information technology
services during the fiscal years ended December 31, 2005 or 2004. Representatives of Ernst & Young
LLP are expected to be present at the Annual Meeting and will have the opportunity to make a
statement if they desire to do so, and will be available to respond to appropriate questions.
The affirmative vote of a majority of the votes cast on this proposal shall constitute
ratification of the appointment of Ernst & Young LLP.
THE BOARD UNANIMOUSLY RECOMMENDS THAT THE SHAREHOLDERS VOTE FOR THE RATIFICATION OF THE
APPOINTMENT OF ERNST & YOUNG LLP AS THE COMPANYS INDEPENDENT AUDITORS FOR FISCAL YEAR 2006.
32
TO ADJOURN THE ANNUAL MEETING, IF NEEDED, TO SOLICIT ADDITIONAL VOTES
(Proposal No. 5)
At the Annual Meeting, if the Board of Directors determines that the Company needs additional
time to solicit votes to approve any or all of Proposals 1 through 4, the shareholders are being
asked to vote upon a proposal to adjourn the annual meeting for the purpose of allowing additional
time for the solicitation of additional votes. The Company presently intends to exercise such
authority at the Annual Meeting if the majority of the Board of Directors present at the Annual
Meeting determines that such adjournment may increase the likelihood of obtaining sufficient votes
to approve any or all of Proposals 1 through 4.
THE BOARD OR DIRECTORS RECOMMENDS THAT SHAREHOLDERS VOTE IN FAVOR OF THE PROPOSAL TO ADJOURN THE
MEETING, IF NECESSARY TO PROVIDE MORE TIME TO SOLICIT ADDITIONAL VOTES FOR PROPOSALS 1 THROUGH 4.
33
THE SELL THE COMPANY RESOLUTION
(Proposal No. 6)
RESOLVED, that the shareholders of Inter-Tel Incorporated (Inter-Tel) urge the Inter-Tel Board of
Directors to arrange for the prompt sale of Inter-Tel to the highest bidder.
Supporting Statement
The
reason for the Sell the Company Resolution is to give all the shareholders the opportunity to send a
message to the Inter-Tel Board that the shareholders support the sale of Inter-Tel to the highest
bidder. Even if approved by the shareholders at the Meeting, the Sell the Company Resolution will
not be binding on the Inter-Tel Board. Mr. Mihaylo believes, however, that if the Sell the Company
Resolution receives substantial support from shareholders, the Inter-Tel Board may choose to carry
out the request set forth in the Sell the Company Resolution.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE AGAINST ADOPTION OF THE SELL THE COMPANY RESOLUTION.
The Board of Directors is committed to maintaining the highest standards of corporate
governance and fully understands its duty to act in the best interest of the Shareholders in
managing and supervising the affairs of the Company. The Board is independent; only one of the
eight directors on the Board is an employee of the Company. A majority of the members of the Board
are also shareholders in the Company.
The Board regularly evaluates the Companys long-term strategic objectives and among its key
objectives is the enhancement of shareholder value. In pursuit of
this objective, the Board has engaged UBS Investment Bank and other
experts to help build and grow the Company and achieve its long-term
strategic objectives. The Board is not opposed to exploring the sale of the Company as a means to maximize shareholder value, if in good faith the Board were able to
reasonably determine that such a sale would result in a better long-term return to shareholders as
opposed to continuing to pursue the Companys strategic business plan.
The Board opposes the proposed resolution as it would forestall members of the Board from
considering alternatives other than a sale of the Company as a means to enhance shareholder value.
If the Board was to pursue a sale of the Company to the exclusion of other potential strategic
alternatives, it would result in a disregard of the Boards fiduciary duties to select the best
alternative for the enhancement of shareholder value. Further, such a strategy could create a
forced sale atmosphere, in which the Company would be forced to negotiate with potential bidders
from a position of weakness, possibly resulting in a reduction of the perceived value of the
Company. The Board believes that a sale process contemplating an unspecified transaction could be
harmful to the Companys day-to-day operations and would create unnecessary uncertainty among the
Companys lenders, employees, vendors, customers and other stakeholders, to the resulting detriment
of the Companys shareholders. Finally, our Board is confident in the
34
management of the Company
under the leadership of the Companys new Chief Executive Officer, Norman Stout, and in the
introduction of the Companys Inter-Tel 5600 communications
system and the Companys latest next generation communications platform, the Inter-Tel 7000,
which is scheduled for release this year.
As
the Inter-Tel 5600 and the Inter-Tel 7000 platforms were conceived during Mr.
Mihaylos tenure as Chief Executive Officer, he possesses an understanding of the potential long-term potential
benefits to shareholders associated with the new platforms
implementation. While Mr. Mihaylo has recently expressed
publicly his concern as to the ability of the Company to successfully
transition to its new products, he has also publicly stated his
intention to make an offer to purchase the Company. By publicly
expressing such a concern, Mr. Mihaylo could undermine shareholder confidence in the Companys
long-term prospects and take advantage of such reduced confidence by buying
the Company at less than full value.
Selling
the Company now to third parties may prevent Company shareholders
from realizing potential value from the Companys substantial
investment in its new platform as potential buyers may discount such
benefits due to the uncertainty of the platforms success. In the opinion of the Board the Company will be best able to enhance shareholder value by
focusing on the Companys continued success under its current management, but consistent with its
fiduciary duties will carefully consider any bona fide third party offer which the Board believes
has the potential to increase shareholder value.
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THE REPEAL THE BYLAW AMENDMENT RESOLUTIONS
(Proposal No. 7, 8 and 9)
RESOLVED, that the amendments to Section 2.5 (Special Meetings of Shareholders) of the Bylaws of
Inter-Tel, Incorporated adopted by the Board of Directors on February 21, 2006, relating to the
calling of a special meeting of shareholders for the purpose of considering any action to directly
or indirectly facilitate a business combination are hereby repealed.
RESOLVED, that Section 2.12 (Advance Notice of Shareholder Business) of the Bylaws of Inter-Tel,
Incorporated adopted by the Board of Directors on March 29, 2006 is hereby repealed in its
entirety.
RESOLVED, that Section 2.13 (Advance Notice of Directors Nominations) of the Bylaws of Inter-Tel
Incorporated adopted by the Board of Directors on March 29, 2006 is hereby repealed in its
entirety.
Supporting Statement
The reason
for the Repeal the Bylaw Amendments Resolutions is to give all shareholders the
opportunity to repeal the amendments to Section 2.5 and to repeal in their entireties Sections 2.12
and 2.13 of the Inter-Tel Bylaws recently adopted by the Inter-Tel Board. Prior to the recent amendments a 10%
Shareholder could call a special meeting of Shareholders, even with respect to a business combination transact,
and no advance notice was required under the Inter-Tel Bylaws for Shareholder nominations for the election of directors or
conduct of business at the General Meeting of Shareholders.
Recent amendments
to Section 2.5 and the adoption of Sections 2.12 and 2.13 of the Bylaws could have the effect of
discouraging offers to acquire Inter-Tel. Together with the Sell the
Company Resolution, Mr. Mihaylo believes that the
Repeal the Bylaw Amendments Resolutions would send a strong message to the Inter-Tel Board that the
shareholders support the sale of Inter-Tel to the highest bidder and that the Board of Directors
should not adopt amendments to the Bylaws that could discourage offers to acquire Inter-Tel.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE AGAINST ADOPTION OF THE REPEAL THE BYLAW AMENDMENTS
RESOLUTIONS.
On February 21, 2006 and March 29, 2006, the Board of Directors of the Company, in
consultation with its professional advisors, adopted amendments to the Amended and Restated Bylaws
of the Company which, among other items, modified the Companys existing Bylaws to (i) revise
provisions relating to the ability of the shareholders of the Company to call a special meeting of
the shareholders for the purposes of facilitating a business combination transaction or affecting
the composition of the Board for that purpose, (ii) require shareholders bringing business before
an annual meeting of the Companys shareholders to provide the Company with advance notice of such
business and (iii) require shareholders nominating directors for election at an annual meeting of
the Companys shareholders to provide the Company with advance notice of such nominations. The
provisions are included in the Companys Amended and Restated Bylaws as
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Sections 2.5, 2.12 and
2.13, respectively and are hereinafter referred to as the Bylaw Amendments.
Section 2.5
was amended to add an exception to the ability of shareholders owning at least ten percent (10%) of the Companys
issued and outstanding capital stock may call a special meeting of
shareholders. The exception is that a special meeting for the purpose of considering any action to directly
or indirectly facilitate a business combination transaction, including any action to change or
otherwise affect the Board for that purpose, may only be called at the request in writing of
shareholders owning at least twenty-five percent (25%) of the Companys issued and outstanding
capital stock. This exception is expressly provided for under Arizona
Corporation Law Section 10-2703 which states that Special
meetings of the shareholders...may be called for any purpose or
purposes...at any time by...a shareholder or shareholders holding ten
per cent or more of the voting power of all shares, except that a
special meeting for the purpose of considering any action to directly
or indirectly facilitate or effect a business combination, including
any action to change or otherwise affect the composition of the board
of directors for that purpose, must be called by twenty-five per cent
or more of the voting power of all shares.
Section 2.12
is a new provision that provides that, in order to be properly brought before an annual meeting, any
business must be (i) specified in the notice of meeting given by the Company, (ii) otherwise
properly brought before the meeting by or at the direction of the Board, or (c) otherwise properly
brought before the meeting by a shareholder as set forth in the Bylaws. In order for a shareholder
to timely bring business before such an annual meeting, such shareholder must provide notice to the
Company not less than ninety (90) days prior to the anniversary date of the immediately preceding
annual meeting or, if an annual meeting is called for a date not within thirty (30) days before or
after such anniversary date, not later than the tenth (10th) day following the day on which such
notice of the date of the meeting was announced. New Section 2.12 also provides that in the event
it becomes effective less than one hundred (100) days prior to the anniversary date of the
immediately preceding annual meeting of shareholders, notice by the shareholder would also be
timely if received not later than the close of business on the tenth (10th) day following the day
on which new Section 2.12 became effective. Section 2.12 also prescribes the proper form and
content of such a notice, among other things.
Section 2.13 is a new provision that provides that, in order for director nominations to be properly made for and
voted upon at an annual meeting of Company shareholders, such nominations must be (i) specified in
the notice of meeting given by the Company, (ii) made by or at the direction of the Board, or (c)
otherwise properly brought before the meeting by a shareholder as set forth in the Bylaws. In order
for a shareholder to timely make nominations of directors to be voted upon at an annual meeting of
the Companys shareholders, such shareholder must provide notice of such nominations to the Company
not less than ninety (90) days prior to the anniversary date of the immediately preceding annual
meeting or, if an annual meeting is called for a date not within thirty (30) days before or after
such anniversary date, not later than the tenth (10th) day following the day on which such notice
of the date of the meeting was announced. New Section 2.13 also provides that in the event it
becomes effective less than one hundred (100) days prior to the anniversary date of the immediately
preceding annual meeting of shareholders, notice by the shareholder would also be timely if
received not later than the close of business on the tenth (10th) day following the day on which
new Section 2.13 became effective. Section 2.13 also prescribes the proper form and content of such
a notice, among other things and specifies that such a notice shall in each case include a written
consent of the nominee to such nomination.
Mr. Mihaylo
was a member of the Board of Directors at the time the Board
approved the Section 2.5 Bylaw Amendment, determining at such
time that the
amendment was in the best interest of the Company.
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The increased share ownership percentage required by Section 2.5 ensures that only potential
third party acquirors with a significant stake in the Company have the ability to call a special
meeting of the Company for the purpose of a business combination. It
conforms the Companys Bylaw provision to Arizona law. The advance notice procedure
provided in Section 2.12 provides the Board with an opportunity to inform shareholders of any
business proposed to be conducted at a meeting and the Boards
position on any such proposal,
enabling shareholders to better determine whether they desire to attend the meeting or grant a
proxy to the Board as to the disposition of such business. In addition, the business procedure
allows for a more orderly procedure for conducting the annual meeting of shareholders. By
requiring advance notice of nominations by shareholders, the nomination
procedure provided in Section 2.13 affords the Board an opportunity to consider the qualification of the proposed nominees
and, to the extent deemed necessary or desirable by the Board of Directors, to inform the
shareholders about such qualifications.
The Bylaw Amendments could discourage a third party from conducting a solicitation of proxies
to elect its own slate of directors or otherwise attempting to gain control of the Company, even if
the conduct of such business or such attempt might be beneficial to the Company, and its
shareholders. The existence of anti-takeover provisions (whether the intention of these provisions
is to effect an anti-takeover plan or whether the anti-takeover effect is merely incidental) has
disadvantages and advantages to shareholders. On the one hand, the existence of anti-takeover
provisions may tend to lower the market price of the Companys common stock, as the Company could
be considered less attractive to third parties who would otherwise be interested in accumulating
stock in a takeover attempt, but are discouraged from doing so because of the anti-takeover
provisions. Conversely, the existence of anti-takeover provisions may be beneficial by rendering
the Company less vulnerable to a takeover if the market price of its common stock is considered to
be low relative the its perceived value. In such a case management would be relieved from pressure
to enter into transactions or take other actions that might not be in the best interest of the
shareholders.
In
the opinion of the Board, the Section 2.5 Bylaw Amendment merely
conformed the Companys bylaws to Arizona law, and the
Section 2.12 and 2.13 advance notice Bylaw Amendments are standard provisions found in the Bylaws
of similarly situated companies. The benefits of the Bylaw Amendments in facilitating the Boards
ability exercise its fiduciary duties on behalf of the shareholders of the Company and providing
management enhanced ability to respond to indications of interest from third-parties with a
credible negotiating position outweigh any potentially detrimental effects and as such serve to
enhance shareholder value.
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THE UNANIMOUS VOTE RESOLUTION
(Proposal No. 10)
RESOLVED, that the Bylaws of Inter-Tel, Incorporated are hereby amended to require the unanimous
vote of all members of the Board of Directors in order to adopt any amendment to the Bylaws that
could have an anti-takeover effect, including, without limitation, any advance notice requirements
for the election of directors or the conduct of business at shareholder meetings or any change in
the ability of shareholders to call a special meeting of shareholders.
Supporting Statement
The reason for the Unanimous Vote Resolution is to prevent the Inter-Tel Board from amending the
Bylaws after the Annual Meeting to create new obstacles to the sale of Inter-Tel to the highest
bidder or overturning the vote of the shareholders on the Repeal the Bylaw Amendments Resolutions
without the unanimous vote of all members of the Inter-Tel Board.
If any of the director nominees
proposed by Mr. Mihaylo are elected at the Annual Meeting, then the Inter-Tel Board may not be able
to obtain a unanimous vote on any such amendments, although the result of any such vote would
depend upon the exercise of each such directors fiduciary duty at the time of the vote. Based upon
the number of shares that Mr. Mihaylo beneficially owns and cumulative voting under Arizona law,
Mr. Mihaylo will be able to elect at least one director at the Annual Meeting.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE AGAINST ADOPTION OF THE UNANIMOUS VOTE RESOLUTION.
The proposal requests that the Company adopt a unanimous voting standard for board decisions which
would involve any amendment to its governing documents that could have an anti-takeover effect.
The Company, like many other similarly situated corporations, currently has in place a limited
number of measures designed to protect shareholders and maximize shareholder value in the event of
a takeover attempt that it views as not being in the best interests of all shareholders. The
requirement of a unanimous vote to approve any amendment to the Bylaws of the Company which could
potentially have an anti-takeover effect would undermine the ability of the Board to respond
quickly and effectively to hostile takeover attempts. The proposal
would result in the inability of the Board to act at any meeting
where a single director was absent. Further, the proposal would be detrimental
to the Boards ability to function cohesively at such time when the Boards working together
effectively is critical. Finally, the proposal would effectively grant a veto right to a proposed
transaction to any one member. Accordingly, in the Boards opinion, the proposal could lead to a
deadlock of the Board and would not be conducive to the Boards goal of enhancing shareholder
value.
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THE NO AMENDMENTS RESOLUTION
(Proposal No. 11)
RESOLVED, that each and every provision of the Bylaws of Inter-Tel, Incorporated adopted by the
Board of Directors after March 29, 2006, and prior to the adoption of this resolution is hereby
repealed.
Supporting Statement
The reason for proposal 6 (the No Amendments Resolution) is to prevent the Inter-Tel Board from
taking actions to amend the Bylaws to attempt to nullify or delay the actions to be taken by the
shareholders at the Annual Meeting or to create new obstacles to the sale of Inter-Tel to the
highest bidder. According to publicly available information, the most recent amendments to the
Bylaws were adopted on March 29, 2006 and no amendments subsequent to that date have been publicly
disclosed. If the Inter-Tel Board has adopted any amendments to the Bylaws since March 29, 2006, or
adopts any amendments to the Bylaws prior the Annual Meeting, the No Amendments Resolution would
repeal all such amendments.
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THE BOARD OF DIRECTORS RECOMMENDS A VOTE AGAINST ADOPTION OF THE NO AMENDMENTS RESOLUTION. |
The Companys Board believes it has demonstrated strong corporate governance policies and practices
and that its leadership has consistently resulted in returning value to its shareholders. As
discussed in the statement of opposition to the Repeal the Bylaws Resolution, the Board is
confident that the Bylaw Amendments are in the best interests of its shareholders. In order to
remain responsive to changing business developments, the Board and the management of the Company
must be permitted to exercise their discretion in respect of corporate governance matters.
Paramount among the means through which the Board is able to do so is through its ability to update
and modify the Bylaws of the Company as it considers in the best interest of shareholders. The
proposal would effectively prevent the Board from fulfilling one of its most important roles in the
exercise of its fiduciary responsibilities on behalf of its shareholders. Accordingly, the Board
recommends that you vote against the No Amendments Resolution.
THE BOARD OF DIRECTORS BELIEVES THAT MR. MIHAYLOS PROPOSED RESOLUTIONS ARE NOT IN THE
SHAREHOLDERS BEST INTERESTS AND OPPOSES SUCH RESOLUTIONS.
WE STRONGLY RECOMMEND THAT YOU REJECT MR. MIHAYLOS PROPOSED RESOLUTIONS AND URGE YOU NOT TO SIGN
OR RETURN ANY PROXY CARD THAT MR. MIHAYLO MAY SEND YOU. WE URGE YOU TO DISREGARD ANY SUCH PROXY
SOLICITATION AND TO SIGN AND DATE THE ENCLOSED WHITE PROXY CARD AND RETURN IT TODAY IN THE POSTAGE
PAID ENVELOPE PROVIDED.
40
CORPORATE GOVERNANCE AND OTHER MATTERS
Board Meetings and Committees
The Board of Directors of the Company held a total of four (4) regularly scheduled meetings
during the fiscal year ended December 31, 2005 and six (6) special meetings. The Board of
Directors has Audit, Compensation, and Corporate Governance and Nominating Committees. Each of
these committees has adopted a written charter. All members of the committees are appointed by the
Board of Directors, and are non-employee directors. The Board of Directors also held numerous
special board meetings and special committee and special subcommittee meetings during 2005. The
information provided below describes each committee, its current membership, the number of meetings
held during fiscal year 2005 and its function.
During the fiscal year ended December 31, 2005, each director attended all of the Board
meetings with the following exception: Ms. Winkler was unable to attend the board meeting on April
26, 2005 due to a prior commitment. Dr. Roland Haden served as a member of the Board from the
beginning of 2005 through his resignation effective November 1, 2005; Dr. Haden attended all of the
Board meetings during his tenure in 2005.
Director Independence
The Board of Directors has determined that each of its current directors, including all
directors standing for re-election, except the Chief Executive Officer, has no material
relationship with Inter-Tel and is independent within the meaning of the NASDAQ Stock Market, Inc.
(Nasdaq) director independence standards, as currently in effect and as they may be changed from
time to time.
Audit Committee
The Audit Committee of the Board of Directors consists of directors Chapman, Anderson,
Cappello and Edens and, until July 22, 2005 when he resigned from the Audit Committee, Dr. Roland
Haden was also a member of the Audit Committee. Each of the current members of the Committee is
independent within the meaning of the Nasdaq director independence standards, as currently in
effect, and Dr Haden was independent by such standards during his tenure as well. The Board of
Directors has determined that director Chapman is an Audit Committee financial expert as defined
in SEC rules. Mr. Chapman serves as Chairman of the Audit Committee.
Pursuant to the Audit Committee Charter, the Audit Committee reviews, acts and reports to the
Board of Directors of the Company on various auditing and accounting matters, including the
appointment of the Companys independent auditors, the scope of the Companys annual audits, fees
to be paid to the Companys independent auditors, the performance of the Companys independent
auditors, the sufficiency of the Companys internal controls and the Companys accounting and
financial management practices.
The Audit Committee met four (4) times during the last fiscal year. The Audit Committee also
meets with our independent auditors in an executive session, without the presence of our
management, on a quarterly basis, following completion of their quarterly reviews and annual audit
and prior to our earnings announcements, to review the results of their work. The Audit
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Committee Charter, as amended, is attached as Exhibit A to this Proxy Statement. A report of
the Audit Committee is set forth below.
Compensation Committee
The Compensation Committee currently consists of directors Anderson, Winkler and Rodin. Mr.
Rodin joined the committee March 29, 2006. Mr. Edens was a member of the Compensation Committee
until July 22, 2005, when Ms. Winkler joined the Committee in his place. Dr. Roland Haden was also
a member of the Compensation Committee through the date of his retirement from the board of
directors effective November 1, 2005. Each of the members of the Compensation Committee is
independent within the meaning of the Nasdaq director independence standards, as currently in
effect and as they may be changed from time to time, and Dr. Haden was independent for such
purposes during his tenure. The Compensation Committee reviews employee compensation and makes
recommendations thereon to the Board of Directors and administers the Companys stock incentive
plans. The Compensation Committee also determines, upon review of relevant information, the
employees to whom options shall be granted. Mr. Anderson serves as Chairman of the Compensation
Committee. The Compensation Committee met three (3) times during the last fiscal year. The
Charter of the Compensation Committee was attached as Exhibit A to Inter-Tels Proxy Statement
filed on March 18, 2004. A report of the Compensation Committee is set forth below.
Compensation Committee Interlocks and Insider Participation
During fiscal year 2005, no member of the Compensation Committee was an officer or employee of
Inter-Tel. During fiscal year 2005, no member of the Compensation Committee or executive officer
of Inter-Tel served as a member of the Board of Directors or Compensation Committee of any entity
that has an executive officer serving as a member of our Board of Directors or Compensation
Committee.
Corporate Governance and Nominating Committee
The Corporate Governance and Nominating Committee consists of directors Edens, Cappello,
Chapman, Karol and Winkler, each of whom is independent within the meaning of the Nasdaq director
independence standards, as currently in effect and as they may be changed from time to time. The
Corporate Governance and Nominating Committee was formed in February 2004 and met five (5) times
during the last fiscal year. Mr. Cappello joined the Committee on December 20, 2005. Dr. Roland
Haden was also a member of the Committee through the date of his retirement from the board of
directors effective November 1, 2005. Mr. Karol joined the committee March 29, 2006. Mr. Edens
serves as Chairman of the Corporate Governance and Nominating Committee. The Charter of the
Corporate Governance and Nominating Committee was attached as Exhibit B to Inter-Tels Proxy
Statement filed on March 18, 2004.
The responsibilities of the Corporate Governance and Nominating Committee include:
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considering and periodically reporting on matters relating to the identification,
selection and qualification of the Board of Directors and candidates nominated to the Board
of Directors and its committees; |
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developing and recommending corporate governance principles applicable to us; |
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overseeing the evaluation of management, the Board of Directors and the committees
thereof; and |
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evaluating and recommending compensation for the Board of Directors. |
The Corporate Governance and Nominating Committee will also consider properly submitted
shareholder recommendations for candidates for membership on the Board of Directors as described
below. In evaluating such recommendations, the Corporate Governance and Nominating Committee seeks
to achieve a balance of knowledge, experience and capability on the Board of Directors and to
address our director membership criteria. Any shareholder recommendations proposed for
consideration by the Corporate Governance and Nominating Committee should include the candidates
name and qualifications for membership on the Board of Directors and should be addressed to:
Inter-Tel, Incorporated
1615 S. 52nd Street,
Tempe, Arizona 85281
Attn: Corporate Secretary.
The procedures for shareholder direct nomination of directors are described in detail in our
bylaws, which will be provided to you upon written request. A report of the Corporate Governance
and Nominating Committee is set forth below.
Director Qualifications
The Corporate Governance and Nominating Committee uses a variety of criteria to evaluate the
qualifications and skills necessary for members of our Board of Directors. Under these criteria,
members of the Board of Directors should have the highest professional and personal ethics and
values, consistent with longstanding Inter-Tel values and standards. Director nominees should have
broad experience at the policy-making level in business, government, education, technology or
public interest. They should be committed to enhancing shareholder value and should have
sufficient time to carry out their duties and to provide insight and practical wisdom based on
experience. Their service on other boards of public companies should be limited to a number that
permits them, given their individual circumstances, to perform responsibly all director duties.
Each director must represent the interests of all shareholders.
Identifying and Evaluating Nominees for Director
The Corporate Governance and Nominating Committee utilizes a variety of methods for
identifying and evaluating nominees for director. The Corporate Governance and Nominating
Committee regularly assesses the appropriate size of the Board of Directors, and whether any
vacancies on the Board of Directors are expected due to retirement or otherwise. In the event that
vacancies are anticipated, or otherwise arise, the Corporate Governance and Nominating Committee
will consider various potential candidates for director. Candidates may come to the attention of
the Corporate Governance and Nominating Committee through current members of the Board of
Directors, professional search firms, shareholders or other persons. These
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candidates will be evaluated at regular or special meetings of the Corporate Governance and
Nominating Committee, and may be considered at any point during the year. In evaluating the
suitability of the candidates, the committee will consider relevant factors, including, among other
things, issues of character, judgment, independence, age, expertise, diversity of experience,
length of service, other commitments and the like. The committee will evaluate such factors, among
others, and considers each individual candidate in the context of the current perceived needs of
the board of directors as a whole.
As described above, the Corporate Governance and Nominating Committee will consider properly
submitted shareholder recommendations for candidates for the Board of Directors. In evaluating
such recommendations, the Corporate Governance and Nominating Committee will use the qualifications
standards discussed above and seek to achieve a balance of knowledge, experience and capability on
the Board of Directors.
The Board of Directors has final authority on determining the selection of director candidates
for nomination to the Board. These policies and procedures may be modified at any time as may be
determined by the committee.
Directors Standing for Election for the First Time
Director nominees Steven E. Karol, Robert Rodin and Norman Stout each were appointed by the
Board after the 2005 annual meeting of shareholders in order to fill vacancies on the Board. The
vacancies filled by the appointment of Messrs. Karol and Rodin were created by the resignation of
Dr. Roland Haden from the Board and by a resolution to increase in the total number of directors to
eight approved by the Board in February 2006. Mr. Stout was appointed as a member of the Board
following a subsequent increase in the total number of directors in February 2006 to nine. In
March 2006, Steven G. Mihaylo resigned from the Board and the total number of directors was
reduced to eight. As a result, there presently are no vacancies on the Board.
Each of Messrs. Karol, Rodin and Stout has been nominated by the Corporate Governance and
Nominating Committee for election at the annual meeting. Prior to becoming our Chief Executive
Officer and a director, Mr. Stout was the Companys Executive Vice President, Chief Administrative
Officer and Chief Strategy Officer. Messrs. Karol and Rodin were introduced to the Company and to
the Corporate Governance and Nominating Committee by Mr. Cappello, the Chairman of the Board and an
outside director. The Corporate Governance and Nominating Committee reviewed numerous candidates
prior to nominating Messrs. Karol and Rodin for election to the Board. Mr. Stout was nominated in
connection with his appointment as Chief Executive Officer.
Communications with the Board of Directors
Shareholders may communicate with the Board of Directors by submitting an email to
financialinfo@inter-tel.com or by writing to us at Inter-Tel, Incorporated, Attention: Investor
Relations, 1615 S. 52nd Street, Tempe, Arizona 85281. Communications received electronically or in
writing will be distributed to the chairman of the board or the other members of the board as
appropriate depending on the facts and circumstances outlined in the communication received.
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Board Attendance at Annual Shareholder Meetings
Although the Company does not have a formal policy regarding attendance by members of the
board at the Companys annual meeting of shareholders, the Company encourages, but does not
require, directors to attend. With the exception of Ms. Winkler, all of the Companys directors
attended the 2005 annual meeting of shareholders.
Code of Business Conduct and Ethics
Inter-Tel has a Code of Business Conduct (Code) that applies to all of our employees,
including our principal executive officer and principal financial and accounting officer. This
code is posted on our Internet web site. The Internet address for our web site is
http://www.inter-tel.com, and the code may be found as follows:
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From our main web page at http://www.inter-tel.com, first click on Company. |
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Then click on About Inter-Tel. |
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Next, click on Code of Business Conduct. |
We will provide a copy of the Code upon request made by email to financialinfo@inter-tel.com
or by writing to us at Inter-Tel, Incorporated, Attention: Investor Relations, 1615 S. 52nd Street,
Tempe, Arizona 85281. We intend to satisfy the disclosure requirement under Item 10 of Form 8-K
regarding an amendment to, or waiver from, a provision of this Code by posting such information on
our web site, at the address and location specified above, and to the extent required, by filing a
Current Report on Form 8-K with the SEC disclosing such information.
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AUDIT COMMITTEE REPORT FOR THE YEAR ENDED DECEMBER 31, 2005
The Audit Committee oversees the Companys financial reporting process on behalf of the Board
of Directors. Management has the primary responsibility for the financial statements and the
reporting process including the systems of internal controls. In fulfilling its oversight
responsibilities, the Audit Committee reviewed the audited financial statements in the Annual
Report with management including a discussion of the quality, not just the acceptability, of the
accounting principles, the reasonableness of significant accounting judgments and the clarity of
the Companys disclosures in the financial statements.
In addition, the Audit Committee reviewed with the independent auditors, who are responsible
for expressing an opinion on the conformity of those audited financial statements with accounting
principles generally accepted in the United States, their judgments as to the quality, not just the
acceptability, of the Companys accounting principles and such other matters as are required to be
discussed with the Audit Committee under generally accepted auditing standards, and in particular,
SAS 61. Furthermore, the Audit Committee discussed with the independent auditors the auditors
independence from management and the Company including the matters in the written disclosures
required by the Independence Standards Board Standard No. 1, and considered the compatibility of
non-audit services with the auditors independence.
The Audit Committee also discussed with the Companys internal and independent auditors the
overall scope and plans for their respective audits. At each regularly scheduled meeting, the
Audit Committee meets with the internal auditors and independent registered public accounting firm,
with and without management present, to discuss the results of their examinations, their
evaluations of the Companys internal control, and the overall quality of the Companys financial
reporting.
The Audit Committee held four (4) meetings during the fiscal year ended December 31, 2005.
The members of the Audit Committee are Mr. Chapman (Chairman), Mr. Anderson, Mr. Cappello and Mr.
Edens, all of whom meet the independence requirements of the Nasdaq stock market. Mr. Cappello
joined the Audit Committee on October 17, 2005. Dr. Roland Haden was a member of the Audit
Committee through July 22, 2005 and met the independence requirements of the Nasdaq stock market
during his tenure. The Board has determined that Mr. Chapman is an Audit Committee financial
expert.
Non-management directors meet regularly in executive sessions without management.
Non-management directors are all those who are not Company officers. An executive session is
held in conjunction with each regularly scheduled Board meeting and other sessions may be called by
directors in their discretion or at the request of the Board.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended
to the Board of Directors, and the Board approved, that the audited financial statements be
included in the Annual Report on Form 10-K for the year ended December 31, 2005 for filing with the
Securities and Exchange Commission. The Audit Committee has also appointed, subject to shareholder
ratification, Ernst & Young LLP, as the Companys independent registered public accounting firm.
46
|
|
|
|
|
AUDIT COMMITTEE: |
|
|
|
|
|
Jerry W. Chapman (Chairman), |
|
|
J. Robert Anderson, |
|
|
Alexander Cappello and |
|
|
Gary Edens. |
|
|
February 13, 2006 |
47
COMPENSATION COMMITTEE REPORT FOR THE YEAR ENDED DECEMBER 31, 2005
Executive Compensation Principles
The Companys Compensation Committees responsibilities include determining the cash and
non-cash compensation of executive officers. The Compensation Committees policy regarding
compensation of the Companys executive officers is to provide generally competitive salary levels
and compensation incentives in order to attract and retain individuals of outstanding ability; to
recognize and reward individual performance and the performance of the Company; and to support the
Companys primary goal of increasing shareholder value. Through 2005, except as noted in Certain
Other Benefits below, non-cash compensation had been limited to stock option grants to purchase
Common Stock at fair market value at the grant date and other perquisites. All executive officers
and certain employees of the Company have participated in such stock incentive plans. All options
to purchase Common Stock were granted with exercise prices equal to the fair market value of the
Common Stock on the date of grant. These plans are designed to attract and retain qualified
personnel and to tie their performance to the enhancement of shareholder value. Stock options vest
at the end of either four or five years from the date of grant.
Executive officers, together with other permanent Inter-Tel employees, may also participate in
the Companys 401(k) Thrift Savings Plan. All executive officers may also participate in the
Inter-Tel Employee Stock Purchase Plan except for Mr. Mihaylo, who is not eligible to participate
because he owns greater than 5% of the Companys Common Stock. Please refer to the Summary
Compensation Table below for additional information.
Executive Compensation Program for Key Executives
The total compensation program for executives includes both cash and equity-based
compensation. The Compensation Committee determines the level of salary for executive officers and
determines the salary or salary ranges based upon periodic reviews of base salary levels for
comparable officer positions in similar companies of comparable size. Salary changes are based
upon comparable market rates, the Compensation Committees assessment of the executives
performance, and the scope and complexity of the position held.
At the beginning of 2005, the Compensation Committee considered the Companys target earnings
per share goals and the operating plans of the Company. Consideration included past and
anticipated performance, new product and market expectations, assets employed and similar factors.
The Compensation Committee set earnings per share performance levels for the consolidated Company,
upon which incentives were established for each of the executives. Cash bonus awards, based upon
meeting or exceeding such performance levels (limited to a maximum percentage of base salary), were
set for each executive officer. With the exception of Mr. Ford, Named Executive Officer bonuses
were based entirely on Inter-Tel earnings per share targets. Two-thirds (2/3) of the performance
award opportunity for Mr. Ford was based on earnings and other specific measurements within his
operating segment of the Company, and one-third (1/3) was based on Inter-Tel earnings per share
targets. Maximum bonus awards as a percentage of annual base compensation were set for the Named
Executive Officers, as follows:
48
|
|
|
|
|
|
|
Maximum 2005 Bonus Award |
|
|
(as a percentage of annual |
Officer |
|
base compensation) |
Steven G. Mihaylo
|
|
|
125 |
% |
Craig W. Rauchle
|
|
|
100 |
% |
Norman Stout
|
|
|
100 |
% |
Jeffrey T. Ford
|
|
|
100 |
% |
Kurt R. Kneip
|
|
|
60 |
% |
For 2005, bonus goals based on earnings per share calculations excluded the impact of
in-process research and development charges incurred in connection with acquisitions, to the extent
applicable. In addition, the Committee is authorized to use its discretion to revise the
calculated bonus amounts upwards or downwards based on any information the Committee deems
appropriate.
The cash bonuses in the Summary Compensation Table reflect the performance of the Named
Executive Officers against the targets established at the beginning of each year. No bonuses were
earned in connection with earnings per share goals for 2005, although Mr. Ford earned a bonus of
$14,261 based on measurements within his operating segment of the Company.
The Company granted stock options to 3 of the 5 Named Executive Officers during the year ended
December 31, 2005. Refer to Option Grants in Last Fiscal Year table for additional information.
Certain Other Benefits
To remain competitive in the market for a high caliber management team, Inter-Tel provides
some of its executive officers, including the CEO, with certain fringe benefits, including a car
allowance, 401(k) match, selected reimbursement of club dues, selected use of Inter-Tel telephone
systems in the home and business use of corporate aircraft. During 2005, $7,938 was included in
Mr. Rauchles income in connection with travel costs incurred by him and his guest for attendance
at company-sponsored business trips. In addition, during 2003, Mr. Rauchle received other
compensation related to reimbursement of health and welfare benefits for a family member. The
Committee periodically reviews fringe benefits made available to the Companys executive officers,
including the CEO. For additional information regarding fringe benefits made available to the
Companys executive officers, please see Summary Compensation Table.
Chief Executive Officer
The Chief Executive Officers salary for 2005 was determined based upon a review of the
salaries of Chief Executive Officers of similar companies of comparable size and capitalization and
upon a review of the Chief Executive Officers performance compared with the prior year and the
2004 budget. The Compensation Committee determined that the CEOs 2005 maximum bonus opportunity
should increase to 125% of base salary compared to 100% of base salary in
49
prior years. For 2006,
the Compensation Committee determined that the CEOs 2006 target
bonus opportunity should be 100% of base salary, with a maximum bonus opportunity of 150% of
base salary. No stock options were granted to Mr. Mihaylo to purchase Inter-Tel stock during 2005.
COMPENSATION COMMITTEE:
J. Robert Anderson (Chairman) and
Agnieszka Winkler
February 13, 2006
50
GOVERNANCE AND NOMINATING COMMITTEE REPORT FOR THE YEAR ENDED DECEMBER 31, 2005
The Corporate Governance and Nominating Committee is composed of four directors, all of whom
meet the Nasdaq director independence standards. The Committee operates under a written charter
adopted by the Board of Directors. A copy of the Charter was filed with our proxy dated March 18,
2004 and this proxy may be found on Inter-Tels website at http://www.inter-tel.com.
Composition of Board of Directors/ Nominees
The Committee recommends to the Board the nominees for all directorships to be filled by the
Board. The Committee also reviews and makes recommendations to the Board on matters such as the
size and composition of the Board in order to ensure the Board has the requisite expertise and its
membership consists of persons with sufficiently diverse and independent backgrounds. Between
annual shareholder meetings, the Board may elect directors to vacant Board positions to serve until
the next annual meeting.The Board proposes a slate of nominees for election to the Board at the
annual meeting. Shareholders may also propose nominees (other than self-nominations) for
consideration by the Committee by submitting the names, qualifications and other supporting
information to: Secretary, Inter-Tel, Incorporated, 1615 S. 52nd Street, Tempe, AZ 85281. Properly
submitted recommendations must be received at the Companys principal executive offices not less
than 120 calendar days before the date of the Companys proxy statement released to shareholders in
connection with the previous years annual meeting, to be considered by the Committee for inclusion
in the following years nominations for election to the Board. Properly submitted candidates will
be evaluated in the same manner as those candidates recommended by other sources. All candidates
are considered in light of the needs of the Board with due consideration given to the
qualifications described below.
Qualifications
The Committee considers several qualifications when considering candidates for the Board.
Among the most important qualities directors should possess are the highest personal and
professional ethical standards, integrity and values. Candidates should be committed to
representing the long-term interests of all of the shareholders. Directors must also have
practical wisdom and mature judgment. Directors must be objective and inquisitive. Directors must
be willing to devote sufficient time to carrying out their duties and responsibilities effectively,
and should be committed to serve on the Board for an extended period of time. Directors should
also be prepared to offer their resignation in the event of any significant change in their
personal circumstances that could affect the discharge of their responsibilities as directors of
the Company, including a change in their principal job responsibilities.
Identification of Directors
The Committee conducts all necessary and appropriate inquiries into the backgrounds and
qualifications of possible candidates as directors. It has the sole authority to retain and
terminate
51
any search firm to be used to assist it in identifying and evaluating candidates to serve as
directors of the Company.
The Committee identifies candidates through a variety of means, including search firms,
recommendations from members of the Committee and the Board, including the Chairman and Chief
Executive Officer, and suggestions from Company management. The Committee performs interviews of
candidates for further consideration for election to the Board of Directors, and may invite member
of management or others to join in such interviews. Upon the recommendation of the Committee,
prospective board members are nominated to the Board of Directors for election the Companys Annual
Meeting of Shareholders, or earlier if approved by the Board of Directors.
Corporate Governance and the Code of Business Conduct
The Committee reviews managements monitoring of compliance with the Companys Code of
Business Conduct. In addition, the Committee has established a process for shareholders to send
communications to the Board, as outlined in the Code of Business Conduct, which may be found on the
Companys website at www.inter-tel.com. See the Corporate Governance section below for more
information on our corporate governance practices.
Corporate Governance and Nominating
Committee:
Gary D. Edens (Chairman),
Alexander Cappello,
Jerry Chapman and
Agnieszka Winkler.
February 13, 2006
Corporate Governance
Inter-Tel has operated under sound corporate governance practices for many years. We believe
it is important to disclose to shareholders a summary of our major corporate governance practices.
Some of these practices have been in place for many years. Others have been adopted in response to
regulatory and legislative changes. We will continue to assess and refine our corporate governance
practices and share them with you.
Director Independence
A majority of the directors must be independent directors under the Nasdaq rules. The Nasdaq
rules provide that no director can qualify as independent unless the Board affirmatively determines
that the director has no material relationship with the listed company. The Board has adopted the
Nasdaq standards in determining whether or not a director has a material relationship with the
Company:
Based on these independence standards and all of the relevant facts and circumstances, the
Board determined that, with the exception of Steven G. Mihaylo, all directors are considered
independent.
52
Committee Charters/ Codes of Ethics
The Company has published in public filings listed on its website (inter-tel.com) the Charter
of each of the Audit, Compensation, and Corporate Governance and Nominating Committees of the
Board, as well as its Code of Business Conduct, which apply to all officers and employees. Any
waiver of, or amendments to, the codes of ethics for directors or executive officers, including the
chief executive officer and the chief financial officer must be approved by the Board of Directors
and would be posted on the Companys website within four business days of any such waiver or
amendment. Copies of each of the committee charters and the codes of ethics referred to above are
also available by writing to our Investor Relations Department, 1615 S. 52nd Street, Tempe AZ
85281.
Executive Sessions of Non-Employee Directors
Independent directors ordinarily meet in executive session without management present at
regularly scheduled Board meetings and may meet at other times at the discretion of the presiding
independent director or at the request of any non-employee director. Jerry Chapman, an independent
director, financial expert and Chairman of the Audit Committee, is the presiding independent
director for the executive sessions of non-management directors. Additionally, all of the
independent directors meet at least once annually without management or non-independent directors
present.
Audit Committee
The Charter of the Audit Committee provides that a member of the Audit Committee generally may
not serve on the audit committee of more than two other public companies. The Board has designated
Jerry W. Chapman as an Audit Committee financial expert. Mr. Chapman meets the independence
standards for audit committee members under the Nasdaq and SEC rules. The lead partner of the
Companys independent public accountants is rotated at least every five years.
Board Committees
Only independent directors serve on the Audit, Compensation and Corporate Governance and
Nominating Committees, in accordance with the independence standards of the Nasdaq rules and the
Companys Corporate Governance Principles. The Board, and each committee of the Board, has the
authority to engage independent consultants and advisors at the Companys expense.
Communications with the Board / Annual Meeting Attendance
The Board has established a process by which shareholders may send communications to the
Board. For a description of the manner in which you can send communications to the Board, please
visit the Companys website (www.inter-tel.com). All members of the Board are requested to attend
the annual meeting, unless unusual circumstances would prevent such attendance. All directors who
were then members of the Board attended last years annual meeting.
53
COMPARISON OF FIVE-YEAR CUMULATIVE TOTAL RETURNS
The following graph compares the cumulative total return of the Companys Common Stock with
the Nasdaq U.S. Index and the Nasdaq Telecommunications Stocks index from December 2000 to
December 2005. Inter-Tel selected the Nasdaq Telecommunications Stock index for comparisons in
this second graph and for future comparative periods.
COMPARISON OF CUMULATIVE TOTAL RETURNS AMONG
INTER-TEL, NASDAQ U.S. AND NASDAQ TELECOM INDICES
Legend
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Description |
|
12/29/00 |
|
|
12/31/01 |
|
|
12/31/02 |
|
|
12/31/03 |
|
|
12/31/04 |
|
|
12/30/05 |
|
INTER-TEL, INCORPORATED |
|
|
100.0 |
|
|
|
250.97 |
|
|
|
274.44 |
|
|
|
330.52 |
|
|
|
366.05 |
|
|
|
276.53 |
|
Nasdaq U.S. |
|
|
100.0 |
|
|
|
79.32 |
|
|
|
54.84 |
|
|
|
81.99 |
|
|
|
89.22 |
|
|
|
91.12 |
|
Nasdaq Telecommunications
Stocks: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(SIC 4800-4899 US & Foreign) |
|
|
100.0 |
|
|
|
66.54 |
|
|
|
30.63 |
|
|
|
50.94 |
|
|
|
54.32 |
|
|
|
51.61 |
|
Notes: A. The lines represent monthly index levels derived from compounded daily
returns that include all dividends. B. The indexes are re-weighted daily, using the market
capitalization on the previous trading day. C. If the monthly interval, based on the fiscal
year-end, is not a trading day, the preceding trading day is used. D. The index level for all
series was set to $100.0 on 12/29/00.
54
EQUITY COMPENSATION PLAN INFORMATION
The following table summarizes our equity compensation plan information as of December 31,
2005. Information is included for both equity compensation plans approved by Inter-Tel
shareholders and equity compensation plans not approved by Inter-Tel shareholders.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Common shares |
|
|
|
|
|
|
|
|
|
|
|
available for |
|
|
|
|
|
|
|
|
|
|
|
future issuance |
|
|
|
Common shares to be |
|
|
|
|
|
|
under equity |
|
|
|
issued upon |
|
|
Weighted-average |
|
|
compensation plans |
|
|
|
exercise of |
|
|
exercise price of |
|
|
(excluding |
|
|
|
outstanding |
|
|
outstanding |
|
|
securities |
|
|
|
options, warrants |
|
|
options, warrants |
|
|
reflected in column |
|
|
|
and rights |
|
|
and rights |
|
|
(a)) |
|
Plan Category |
|
(a) |
|
|
(b) |
|
|
(c) |
|
Equity compensation
plans approved by
Inter-Tel
shareholders |
|
|
3,580,508 |
(1) |
|
$ |
16.18 |
|
|
|
1,211,807 |
(2) |
Equity compensation
plans not approved
by Inter-Tel
shareholders |
|
|
275,480 |
(3) |
|
$ |
18.62 |
|
|
|
152,076 |
|
Totals: |
|
|
3,855,988 |
|
|
$ |
16.36 |
|
|
|
1,363,883 |
|
(1) |
|
Includes options to purchase shares outstanding under the plans approved by Inter-Tel
shareholders. Of these shares, options to purchase 100,800 shares were outstanding from the
Inter-Tel 1994 Long-Term Incentive Plan, options to purchase 3,337,208 shares were outstanding
from the Inter-Tel 1997 Long-Term Incentive Plan and options to purchase 142,500 shares were
outstanding from the 1990 Inter-Tel Director Option Plan. |
|
(2) |
|
Includes shares available for future issuance under the Inter-Tel 1994 Long-Term Incentive
Plan, the Inter-Tel 1997 Long-Term Incentive Plan, the 1990 Inter-Tel Director Option Plan and
the Inter-Tel 1997 Employee Stock Purchase Plan; excludes securities reflected in column (a).
Of these shares, 33,676 shares were available under the 1994 Long-Term Incentive Plan, 708,372
shares were available under the Inter-Tel 1997 Long-Term Incentive Plan, 72,500 shares were
available under the 1990 Inter-Tel Director Option Plan and 397,259 shares were available
under the Inter-Tel 1997 Employee Stock Purchase Plan. Under the Inter-Tel 1997 Long-Term
Incentive Plan, the amount of shares authorized for issuance increases annually by the lesser
of (a) 2.5% of the outstanding shares on that date, (b) 750,000 shares (subject to appropriate
adjustments for stock splits, dividends, subdivisions, combinations, recapitalizations and
like transactions) or (c) a lesser amount as determined by the Inter-Tel Board of Directors. |
|
(3) |
|
As of December 31, 2005, individual options to purchase a total of 275,480 shares had been
assumed or issued in connection with acquisition transactions by Inter-Tel, at a weighted
average exercise price of $18.62 per share. These options were issued under the Inter-Tel
Acquisition Stock Option Plan, which has not been approved by Inter-Tel shareholders. |
55
SECURITY OWNERSHIP OF MANAGEMENT
The following table and footnotes thereto set forth the beneficial ownership of Common Stock
of the Company as of the Record Date, by (a) each director and nominee for director of the Company
who owned shares as of such date, (b) each of the Named Executive Officers (defined below), (c) all
directors and executive officers of the Company as a group and (d) each person known by the Company
to be the beneficial owner of more than 5% of the outstanding shares of Common Stock:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares of Common Stock Beneficially Owned |
|
|
|
Owned |
|
|
|
|
|
|
Total |
|
|
|
|
|
|
Excluding |
|
|
Right |
|
|
Number of |
|
|
Percent of |
|
Name |
|
Stock Options |
|
|
to Acquire (2) |
|
|
Shares (1) |
|
|
Total (3) |
|
J. Robert Anderson |
|
|
20,000 |
|
|
|
35,000 |
|
|
|
55,000 |
|
|
|
* |
|
Alexander Cappello |
|
|
|
|
|
|
7,500 |
|
|
|
7,500 |
|
|
|
* |
|
Jerry W. Chapman |
|
|
4,069 |
|
|
|
35,000 |
|
|
|
39,069 |
(4) |
|
|
* |
|
Gary D. Edens |
|
|
19,792 |
|
|
|
35,000 |
|
|
|
54,792 |
|
|
|
* |
|
Agnieszka Winkler |
|
|
|
|
|
|
7,500 |
|
|
|
7,500 |
|
|
|
* |
|
Norman Stout |
|
|
18,861 |
|
|
|
380,333 |
|
|
|
399,194 |
(5) |
|
|
1.5 |
|
Craig W. Rauchle |
|
|
5,898 |
|
|
|
355,190 |
|
|
|
361,088 |
|
|
|
1.3 |
|
Jeffrey T. Ford |
|
|
63,672 |
|
|
|
134,000 |
|
|
|
197,672 |
(6) |
|
|
* |
|
Kurt R. Kneip |
|
|
25,078 |
|
|
|
41,500 |
|
|
|
66,578 |
(7) |
|
|
* |
|
All directors and
executive officers as a
group (9 persons) |
|
|
157,370 |
|
|
|
1,031,024 |
|
|
|
1,188,394 |
|
|
|
4.3 |
|
Other Beneficial Owners: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Steven G. Mihaylo P.O.
Box 19790, Reno, NV
89511 |
|
|
5,179,498 |
|
|
|
|
|
|
|
5,179,498 |
|
|
|
18.9 |
|
Entities Affiliated
with Barclays (8) 45
Fremont Street, San
Francisco, CA 94105 |
|
|
2,340,549 |
|
|
|
|
|
|
|
2,340,549 |
(8) |
|
|
8.5 |
|
Dalton, Greiner,
Hartmen, Maher & Co LLC
565 Fifth Ave., Suite
2101, New York, NY
10017 |
|
|
1,356,607 |
|
|
|
|
|
|
|
1,356,607 |
|
|
|
4.9 |
|
* |
|
Less than 1%. |
|
(1) |
|
Determined in accordance with Rule 13d-3 under the Securities Exchange Act of 1934, as
amended. Under this rule, a person is deemed to be the beneficial owner of securities that
can be acquired by such person within 60 days from the Record Date upon the exercise of
options. Each beneficial owners percentage ownership is determined by assuming that all
options held by such person (but not those held by any other person) that are exercisable
within 60 days from the Record Date have been exercised. All persons named in the table have
sole voting and investment power with respect to all shares issuable pursuant to stock
options. Unless otherwise noted in subsequent footnotes to this table, the Company |
56
|
|
believes that all persons named in the table have sole voting and investment power with
respect to all shares of Common Stock beneficially owned by them. |
|
(2) |
|
Shares that can be acquired through stock options vested through March 22, 2006, or within 60
days of that date. |
|
(3) |
|
Determined by dividing total number of shares by the sum of the total consolidated
outstanding shares on the Record Date of 26,386,651 plus 1,031,024 shares that can be acquired
through stock options as identified in item (2) above. |
|
(4) |
|
With respect to 4,069 of these shares, Mr. Chapman shares voting and investment power with
his spouse. |
|
(5) |
|
With respect to 18,861 of these shares, Mr. Stout shares voting and investment power with his
spouse. |
|
(6) |
|
With respect to 62,417 of these shares, Mr. Ford shares voting and investment power with his
spouse. |
|
(7) |
|
With respect to 20,000 of these shares, Mr. Kneip shares voting and investment power with his
spouse. |
|
(8) |
|
Based solely upon information contained in a Schedule 13G filed January 31, 2006. Of the
total 2,340,549 shares owned, 1,821,669 shares were reported by Barclays Global Investors, NA
and 518,880 shares were reported by Barclays Global Fund Advisors. Of these shares, the
number of shares to which Barclays has sole power to vote or direct the vote totaled 2,084,456
shares, and sole power to dispose or to direct the disposition of totaled 2,340,549 shares. |
DIRECTOR COMPENSATION
On July 22, 2005, Inter-Tels board of directors elected Alexander Cappello as the Chairman of
the Board of Directors of Inter-Tel effective July 23, 2005. Inter-Tel also revised its director
compensation on this same date to provide a quarterly stipend the new non-employee Chairman of the
Board. On November 11, 2005, Inter-Tel again revised its director compensation. We did not pay
Mr. Mihaylo, who was also an officer of the Company, additional compensation for his service as a
director. During 2005, compensation for each non-employee director included the following:
|
|
|
|
|
|
|
|
|
|
|
|
|
Description |
|
1-1-05 to 7-22-05 |
|
7-23-05 to 10-4-05 |
|
After 10-4-05 |
Each regularly scheduled Board of Directors meeting attended
|
|
$ |
1,500 |
|
|
$ |
1,500 |
|
|
$ |
2,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Quarterly stipend for non-chairman committee members
|
|
|
6,000 |
|
|
|
6,000 |
|
|
|
6,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Quarterly stipend for compensation committee chairman
|
|
|
6,500 |
|
|
|
6,500 |
|
|
|
6,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Quarterly stipend for governance and nominating committee chairman
|
|
|
6,500 |
|
|
|
6,500 |
|
|
|
6,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
57
|
|
|
|
|
|
|
|
|
|
|
|
|
Description |
|
1-1-05 to 7-22-05 |
|
7-23-05 to 10-4-05 |
|
After 10-4-05 |
Quarterly stipend for non-employee chairman of the board of directors
|
|
|
n/a |
|
|
|
10,500 |
|
|
|
10,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Quarterly stipend for audit committee chairman
|
|
|
10,500 |
|
|
|
10,500 |
|
|
|
10,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Each compensation committee meeting attended
|
|
|
1,500 |
|
|
|
1,500 |
|
|
|
1,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Each governance and nominating committee meeting attended
|
|
|
1,500 |
|
|
|
1,500 |
|
|
|
1,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Each audit committee meeting attended
|
|
|
2,000 |
|
|
|
2,000 |
|
|
|
2,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Each meeting of a special committee of the Board or a subcommittee thereof
|
|
|
1,500 |
|
|
|
1,500 |
|
|
|
2,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Each special meeting of the Board or committee of the Board, including
unanimous written consents in lieu of board meetings
|
|
|
1,500 |
|
|
|
1,500 |
|
|
|
2,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Expenses of attending Board and Committee meetings
|
|
As incurred
|
|
As incurred
|
|
As incurred
|
|
|
|
|
|
|
|
|
|
|
|
|
|
The Company also allows each director
to elect to participate in the health
benefit plans each year. Directors
are offered participation in the same
plans offered to employees, subject to
payment by each electing director at
employee participant rates, plus all
applicable co-pays and/or deductibles.
|
|
Participation
offered
in Company
plans
|
|
Participation
offered
in Company
plans
|
|
Participation
offered
in Company
plans
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Director continuing education expenses.
|
|
50% of
eligible
tuition plus
expenses
|
|
50% of
eligible
tuition plus
expenses
|
|
50% of
eligible
tuition plus
expenses
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual stock option grants to purchase
shares of Common Stock, pursuant to
the Companys Director Stock Option
Plan (as amended), at the market price
five (5) business days after the date
of the annual Board meeting
|
|
|
7,500 |
|
|
|
7,500 |
|
|
|
7,500 |
|
(1) |
|
Selected board members used the corporate aircraft during 2005 only to attend the
Companys board meetings |
The following fees were paid to non-employee directors for board services during the fiscal
year ended December 31, 2005 (such fees exclude expense reimbursements, other benefits, and the
value of stock options granted during 2005):
|
|
|
|
|
Director |
|
|
|
Total 2005 Fees |
Alexander Cappello |
|
Chairman of the Board and member of |
|
$74,000 |
|
|
the Audit Committee and Corporate |
|
|
|
|
Governance and Nominating Committee |
|
|
|
|
|
|
|
J. Robert Anderson |
|
Board member, Chairman of the |
|
$86,500 |
|
|
Compensation Committee and member of |
|
|
|
|
the Audit Committee |
|
|
58
|
|
|
|
|
Director |
|
|
|
Total 2005 Fees |
Jerry W. Chapman |
|
Board member, Chairman of the Audit |
|
$95,000 |
|
|
Committee and member of Corporate |
|
|
|
|
Governance and Nominating Committee |
|
|
|
|
|
|
|
Gary D. Edens |
|
Board member, Chairman of the |
|
$82,000 |
|
|
Corporate Governance and Nominating |
|
|
|
|
Committee and member of the Audit |
|
|
|
|
Committee |
|
|
|
|
|
|
|
Dr. Roland Haden |
|
Former Board member, member of the |
|
$58,000 |
|
|
Audit Committee and Compensation |
|
|
|
|
Committee (resigned effective |
|
|
|
|
November 1, 2005) |
|
|
|
|
|
|
|
Agnieszka Winkler |
|
Board member, member of the |
|
$67,500 |
|
|
Compensation Committee and Corporate |
|
|
|
|
Governance and Nominating Committee |
|
|
EXECUTIVE COMPENSATION
The following Summary Compensation Table sets forth the compensation earned for services
rendered to the Company during the fiscal years 2005, 2004 and 2003 by the Chief Executive Officer
and the four other most highly compensated executive officers of the Company who were serving as
executive officers of the Company at the end of 2005 and whose aggregate salary and bonus in fiscal
2005 exceeded $100,000 (the Named Executive Officers).
SUMMARY COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards; Securities |
|
|
All Other |
|
|
|
|
|
|
|
Salary |
|
|
Bonus |
|
|
Underlying Options |
|
|
Compensation |
|
Name and Position |
|
Year |
|
|
($) |
|
|
($) (2) |
|
|
(#) |
|
|
($) (3) |
|
(a) |
|
(b) |
|
|
(c) |
|
|
(d) |
|
|
(g) |
|
|
(i) |
|
Steven G. Mihaylo (1)(4)(5) |
|
|
2005 |
|
|
|
350,000 |
|
|
|
|
|
|
|
|
|
|
|
6,000 |
|
Chief Executive Officer |
|
|
2004 |
|
|
|
315,000 |
|
|
|
|
|
|
|
|
|
|
|
6,000 |
|
|
|
|
2003 |
|
|
|
315,000 |
|
|
|
46,707 |
|
|
|
|
|
|
|
6,032 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Norman Stout (1)(4)(5) |
|
|
2005 |
|
|
|
335,000 |
|
|
|
|
|
|
|
70,000 |
|
|
|
16,247 |
|
Exec. Vice President, Chief |
|
|
2004 |
|
|
|
315,000 |
|
|
|
|
|
|
|
|
|
|
|
18,729 |
|
Administrative Officer and
Chief Strategy Officer |
|
|
2003 |
|
|
|
315,000 |
|
|
|
46,707 |
|
|
|
100,000 |
|
|
|
15,998 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Craig W. Rauchle (4)(5) |
|
|
2005 |
|
|
|
335,000 |
|
|
|
|
|
|
|
70,000 |
|
|
|
47,201 |
|
President and |
|
|
2004 |
|
|
|
315,000 |
|
|
|
|
|
|
|
|
|
|
|
16,574 |
|
Chief Operating Officer |
|
|
2003 |
|
|
|
315,000 |
|
|
|
46,707 |
|
|
|
100,000 |
|
|
|
50,610 |
|
Jeffrey T. Ford (4)(5) |
|
|
2005 |
|
|
|
281,000 |
|
|
|
14,261 |
|
|
|
15,000 |
|
|
|
6,291 |
|
Sr. Vice President and |
|
|
2004 |
|
|
|
263,000 |
|
|
|
107,659 |
|
|
|
|
|
|
|
11,905 |
|
Chief Technology Officer |
|
|
2003 |
|
|
|
263,000 |
|
|
|
88,894 |
|
|
|
10,000 |
|
|
|
5,030 |
|
59
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards; Securities |
|
|
All Other |
|
|
|
|
|
|
|
Salary |
|
|
Bonus |
|
|
Underlying Options |
|
|
Compensation |
|
Name and Position |
|
Year |
|
|
($) |
|
|
($) (2) |
|
|
(#) |
|
|
($) (3) |
|
(a) |
|
(b) |
|
|
(c) |
|
|
(d) |
|
|
(g) |
|
|
(i) |
|
Kurt R. Kneip (5) |
|
|
2005 |
|
|
|
201,000 |
|
|
|
|
|
|
|
|
|
|
|
6,029 |
|
Sr. Vice President and |
|
|
2004 |
|
|
|
188,000 |
|
|
|
|
|
|
|
|
|
|
|
5,857 |
|
Chief Financial Officer |
|
|
2003 |
|
|
|
188,000 |
|
|
|
14,726 |
|
|
|
7,500 |
|
|
|
5,030 |
|
(1) |
|
Mr. Mihaylo resigned as Chief Executive Officer on February 22, 2006 and resigned from the
Companys Board of Directors on March 6, 2006. Norman Stout was named as Chief Executive
Officer and as a member of the Board of Directors on February 22, 2006. |
|
(2) |
|
The Compensation Committee set earnings per share performance levels for the consolidated
Company, upon which incentives were placed for each of the Named Executive Officers. Cash
bonus awards, based upon meeting or exceeding such performance levels and limited to a
percentage of base salary, were set for each executive officer. The maximum bonuses ranged
from 60 percent to 125 percent as a percentage of base salary, as noted in the table below.
For each of the officers except for Jeff Ford, the bonus to be earned was dependent entirely
on meeting established earnings per share goals. Mr. Fords 2005 bonus was determined
one-third on meeting the earnings per share goal and two-thirds on meeting divisional targets.
The bonuses are earned on a sliding scale, with minimum targets that must be met to earn any
bonus and maximum targets that must be achieved to earn the highest potential bonus. The
bonus payout increases ratably for achievements between the minimum and maximum targets. For
2005, bonus goals based on earnings per share calculations excluded the impact of in-process
research and development charges incurred in connection with acquisitions. In addition,
although the Committee was authorized to use its discretion to revise the calculated bonus
amounts upwards or downwards based on any information the Committee deems appropriate, no
adjustments were made for 2005. The specific earnings per share and divisional targets have
not been included in this description in order to maintain the confidentiality of the
Companys confidential or commercial business information. Column (d) above reflects net
bonuses achieved for these performance targets. |
60
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 Maximum Bonus |
|
|
2005 Maximum Bonus |
|
|
|
|
|
|
2005 Salary |
|
|
Opportunity |
|
|
Opportunity |
|
|
2005 Bonus |
|
|
|
(#) |
|
|
(%) |
|
|
($) |
|
|
Achieved |
|
Steven G. Mihaylo |
|
|
350,000 |
|
|
|
125 |
% |
|
|
437,500 |
|
|
|
|
|
Norman Stout |
|
|
335,000 |
|
|
|
100 |
% |
|
|
335,000 |
|
|
|
|
|
Craig W. Rauchle |
|
|
335,000 |
|
|
|
100 |
% |
|
|
335,000 |
|
|
|
|
|
Jeffrey T. Ford |
|
|
281,000 |
|
|
|
100 |
% |
|
|
281,000 |
|
|
|
14,261 |
|
Kurt R. Kneip |
|
|
201,000 |
|
|
|
60 |
% |
|
|
120,600 |
|
|
|
|
|
(3) |
|
All Other Compensation included in column (i) above for 2005 includes the following: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Auto |
|
|
|
|
|
|
|
|
|
|
Other |
|
|
|
|
Name |
|
Allowance |
|
|
401K Match |
|
|
Club Dues |
|
|
(see below) |
|
|
Total |
|
2005 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Steven G. Mihaylo |
|
|
6,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,000 |
|
Norman Stout |
|
|
6,000 |
|
|
|
6,291 |
|
|
|
3,956 |
|
|
|
|
|
|
|
16,247 |
|
Craig W. Rauchle |
|
|
6,000 |
|
|
|
5,263 |
|
|
|
28,000 |
|
|
|
7,938 |
|
|
|
47,201 |
|
Jeffrey T. Ford |
|
|
|
|
|
|
6,291 |
|
|
|
|
|
|
|
|
|
|
|
6,291 |
|
Kurt R. Kneip |
|
|
|
|
|
|
6,029 |
|
|
|
|
|
|
|
|
|
|
|
6,029 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2004 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Steven G. Mihaylo |
|
|
6,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,000 |
|
Norman Stout |
|
|
6,000 |
|
|
|
5,905 |
|
|
|
6,824 |
|
|
|
|
|
|
|
18,729 |
|
Craig W. Rauchle |
|
|
6,000 |
|
|
|
5,465 |
|
|
|
5,109 |
|
|
|
|
|
|
|
16,574 |
|
Jeffrey T. Ford |
|
|
|
|
|
|
5,905 |
|
|
|
|
|
|
|
|
|
|
|
5,905 |
|
Kurt R. Kneip |
|
|
|
|
|
|
5,857 |
|
|
|
|
|
|
|
|
|
|
|
5,857 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2003 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Steven G. Mihaylo |
|
|
6,032 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,032 |
|
Norman Stout |
|
|
6,000 |
|
|
|
5,030 |
|
|
|
4,968 |
|
|
|
|
|
|
|
15,998 |
|
Craig W. Rauchle |
|
|
6,000 |
|
|
|
5,030 |
|
|
|
4,195 |
|
|
|
35,385 |
|
|
|
50,610 |
|
Jeffrey T. Ford |
|
|
|
|
|
|
5,030 |
|
|
|
|
|
|
|
|
|
|
|
5,030 |
|
Kurt R. Kneip |
|
|
|
|
|
|
5,030 |
|
|
|
|
|
|
|
|
|
|
|
5,030 |
|
Other: During 2005, $7,938 was included in Mr. Rauchles income in connection with
travel costs incurred by him and his guest for attendance at company-sponsored business trips. In
addition, during 2003, Mr. Rauchle received $35,385 in other compensation related to reimbursement
of health and welfare benefits for a family member. No compensation is present under omitted
columns (e), (f) and (h).
(4) |
|
Fringe benefits include use of IP telephones or complete Inter-Tel telephone systems in the
home. No amounts have been included in the above tables for such use. |
61
(5) |
|
Messrs. Mihaylo, Rauchle, Stout, Ford and Kneip had access to the company aircraft
principally for business use. No amounts have been included in the above tables for such use
based on the de minimis incremental costs to the Company. |
The following table below sets forth information concerning stock options held or acquired by
each of the Named Executive Officers during the year ended December 31, 2005:
AGGREGATED OPTION EXERCISES IN 2005 AND DECEMBER 31,
2005 OPTION VALUES
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
Value of |
|
|
|
|
|
|
|
|
|
|
|
Unexercised Options |
|
|
in-the-money |
|
|
|
|
|
|
|
|
|
|
|
at December 31, |
|
|
options at December |
|
|
|
|
|
|
|
|
|
|
|
2005 (#) |
|
|
31, 2005 ($) (2) |
|
|
|
Shares Acquired on |
|
|
Value Realized ($) |
|
|
Exercisable/ |
|
|
Exercisable/ |
|
Name |
|
Exercise (#) |
|
|
(1) |
|
|
Unexercisable |
|
|
Unexercisable |
|
(a) |
|
(b) |
|
|
(c) |
|
|
(d) |
|
|
(i) |
|
Steven G. Mihaylo |
|
|
|
|
|
|
|
|
|
|
-- / -- |
|
|
|
-- / -- |
|
Norman Stout |
|
|
200,000 |
|
|
|
3,354,465 |
|
|
|
262,600/134,400 |
|
|
|
1,219,766/1,079,367 |
|
Craig W. Rauchle |
|
|
225,000 |
|
|
|
4,283,000 |
|
|
|
317,600/134,400 |
|
|
|
3,000,568/1,079,367 |
|
Jeffrey T. Ford |
|
|
|
|
|
|
|
|
|
|
119,000/14,000 |
|
|
|
1,027,785/116,875 |
|
Kurt R. Kneip |
|
|
20,000 |
|
|
|
366,685 |
|
|
|
36,000/8,500 |
|
|
|
359,685/69,155 |
|
(1) |
|
Based upon the market price of the purchased shares on the exercise date less the option
exercise price paid for such shares. |
|
(2) |
|
Based upon the market price of $19.57 per share, which was the closing selling price per
share of Common Stock on the Nasdaq National Market on the last day of the Companys 2005
fiscal year, less the option exercise price payable per share. |
OPTION GRANTS IN LAST FISCAL YEAR
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Potential |
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Realizable Value at |
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Assumed Annual Rates of |
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Stock Price Appreciation |
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for Option Terms (3) |
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Percent of Total |
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Number of |
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Options Granted To |
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Securities |
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Employees in Fiscal |
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Underlying Options |
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Year |
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Exercise Price |
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Expiration Date |
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Name |
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Granted |
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(1) |
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($/Sh) |
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(2) |
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5%($) |
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10%($) |
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Norman Stout |
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70,000 |
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9.9 |
% |
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$ |
19.13 |
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5/3/2015 |
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$ |
842,153 |
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$ |
2,134,181 |
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Craig W. Rauchle |
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70,000 |
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9.9 |
% |
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$ |
19.13 |
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5/3/2015 |
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$ |
842,153 |
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$ |
2,134,181 |
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Jeffrey T. Ford |
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15,000 |
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2.1 |
% |
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$ |
19.13 |
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5/3/2015 |
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$ |
180,461 |
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$ |
457,324 |
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62
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Increase in market value of the Companys Common Stock for all
shareholders at assumed annual rates of stock price appreciation
(as used in the table above) from $19.57 per share, over the ten-
year period, based on 26.3 million shares outstanding on |
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5% (to $31.88/sh) |
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10% (to $50.76/sh) |
December 31, 2005 |
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$323.2 million |
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$819.2 million |
(1) |
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The Company granted options to purchase 707,300 shares of Common Stock to employees and
directors in fiscal 2005 pursuant to the Companys 1997 Long Term Incentive Plan and
Director Stock Option Plan, in each case as amended. The above listed executive officer
option grants vest 1/3 per annum on the anniversary of the grant date over 3 years. All
Director Stock Option Plan grants vest six months from the date of grant. The exercise price
for each option to purchase Common Stock equals the fair market value of the Common Stock on
the date of such grant. |
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(2) |
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The term of each option is ten years. Options may terminate before their expiration upon the
termination of the optionees status as an employee or consultant, or upon the death of the
optionee. |
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(3) |
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Potential realizable value assumes that the stock price increases from the date of grant
until the end of the option term (10 years) at the annual rate specified (5% and 10%). Annual
compounding results in total appreciation of 62.9% (at 5% per year) and 159.4% (at 10% per
year). The assumed annual rates of appreciation are mandated by the rules of the Securities
and Exchange Commission and do not represent the Companys estimate or projection of future
stock price growth. Actual gains, if any, on stock option exercises are dependent upon the
Companys future financial performance, overall market conditions and the option holders
continued employment or consultancy through the vesting period. |
Certain Relationships and Related Party Transactions
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In February 2004, our Board of Directors approved two forms of Key Employee Change of Control
Severance Agreements (Change of Control Agreements), entered into between the Company and each of
our executive officers and one other key employee, as set forth in the table below. We entered
into Change of Control Agreements with the following executive officers and key employee in March
2004: |
Change of Control Severance Agreements
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Tier 1 (a) |
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Tier 2 (b) |
Steven G. Mihaylo
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Jeffrey T. Ford |
Norman Stout
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John L. Gardner |
Craig W. Rauchle
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Kurt R. Kneip |
(a) |
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Refer to Exhibit 10.63 to our Annual Report on Form 10-K filed March 12, 2004 for a copy
of the sample Tier 1 Agreement. |
63
(b) |
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Refer to Exhibit 10.64 to our Annual Report on Form 10-K filed March 12, 2004 for a copy of
the sample Tier 2 Agreement. |
As noted, Steven G. Mihaylo resigned as Chief Executive Officer of the Company on February 22,
2006. Accordingly, the Key Employee Change of Control Severance Agreement between Mr. Mihaylo and
the Company terminated as of such date, with Mr. Mihaylo receiving no benefits pursuant to the
terms of the agreement.
Inter-Tel Integrated Systems, Inc., a wholly-owned subsidiary of the Company, employs Carter
Chapman as one of its Directors of Channel Sales. Carter Chapman is the son of Jerry
Chapman, one of the Companys directors. In fiscal 2005, Carter Chapmans base salary and
incentive-based sales commissions paid by the Company totaled $95,899, and he was granted a stock
option to acquire 1,250 shares of Inter-Tel Common Stock at the fair market value on the date of
grant in May 2005.
Compliance With Section 16(a) of the Exchange Act
Section 16(a) of the Securities and Exchange Act of 1934 requires the Companys directors and
executive officers, and persons who own more than ten percent of a registered class of the
Companys equity securities, to file with the Securities and Exchange Commission initial reports of
ownership and reports of changes in ownership of Common Stock and other equity securities of the
Company. Officers, directors and greater than ten percent shareholders are required by SEC
regulations to furnish the Company with copies of all Section 16(a) forms they file.
To the Companys knowledge, based on review of the copies of such reports furnished to the
Company and written representations that no other reports were required, during the year ended
December 31, 2005, all Section 16(a) filing requirements applicable to its officers, directors and
ten percent shareholders were complied with, except as follows: On May 3, 2005, stock options were
granted pursuant to the terms of the Director Stock Option Plan to each of the independent
directors. The stock options for Agnieszka Winkler were not reported on Form 4 within two business
days because Company representatives were unable to obtain a power of attorney to complete the
filings because Ms. Winkler was out of the country. For the same reason, the Company was also
unable to file Ms. Winklers Form 3 on a timely basis.
OTHER MATTERS
The Board of Directors is not aware of any matters that will be presented for consideration at
the Annual Meeting other than those described in this Proxy Statement. If any other matters
properly come before the Annual Meeting, the persons named on the accompanying Proxy will have the
authority to vote on those matters in accordance with their own judgment.
By Order of the Board of Directors
Kurt R. Kneip,
Secretary
April [___], 2006
64
EXHIBIT A
INTER-TEL, INCORPORATED
AUDIT COMMITTEE CHARTER, AS AMENDED
FEBRUARY 17, 2003
Organization
This Audit Committee Charter (the Charter) governs the operations of the Audit Committee
(the Committee) of Inter-Tel, Incorporated (Inter-Tel or the Corporation). The charter will
be reviewed and reassessed by the Committee annually, and proposed changes, if any, will be
recommended to the Board for approval. The Committee shall be appointed by the Board and shall
comprise at least three directors, each of whom shall be qualified to serve on the Committee
pursuant to the following requirements (as well as any additional criteria required by the
Securities and Exchange Commission (the SEC) or NASDAQ:
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Each member will be an independent director, as defined in (i) NASDAQ Rules and (ii)
the rules of the SEC. |
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Each member will be able to read and understand fundamental financial statements, in
accordance with the NASDAQ National Market Audit Committee requirements; and |
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At least one member of the Committee will qualify as a financial expert, in
accordance with the rules of the SEC. |
The Chairman of the Committee (the Chairman) shall be designated by the Board, provided,
however, that if the Board does not so designate a Chairman, the members of the Committee, by
majority vote, may designate the Chairman.
Statement of Purpose
The Committees purpose is to:
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To take such actions as are necessary to monitor: (i) the integrity of the
Corporations financial reporting, (ii) the Corporations compliance with legal and
regulatory requirements, (iii) the internal and independent auditors qualifications,
independence and performance, and (iv) the Corporations internal accounting and financial
controls; |
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Outline to the Board improvements made, or to be made, in internal accounting controls; |
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Appoint, determine funding for, and oversee the independent auditors; |
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Prepare the report that the rules of the SEC require be included in the Corporations
annual proxy statement; |
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Provide the Corporations Board with the results of its monitoring and recommendations
derived therefrom; and |
65
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Provide to the Board such additional information and materials as it may deem necessary
to make the Board aware of significant financial matters that require the attention of the
Board. |
It is the responsibility of the Committee to maintain free and open communication between the
Committee, independent auditors, the internal auditors, Board of Directors and Corporation
Management. In discharging its oversight role, the Committee is empowered to investigate any
matter brought to its attention with full access to all books, records, facilities and personnel of
the Corporation and, further, it has the power to retain outside counsel, or other experts, for
this purpose.
Responsibilities and Processes
The primary responsibility of the Committee is to oversee the Corporations financial
reporting process on behalf of the Board and report the results of its activities to the Board.
Management is responsible for preparing the Corporations financial statements. The Committee, in
carrying out its responsibilities, believes its policies and procedures should remain flexible in
order to best react to changing conditions and circumstances.
The Committee shall have the following authority and responsibilities. Such authority and
responsibilities are set forth as a guide with the understanding that the Committee or the Board
may amend or supplement them from time to time as appropriate.
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Review and approve the Corporations independent auditors annual engagement letter,
including the proposed fees contained therein; |
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Pre-approve audit and non-audit services provided to the Corporation by the independent
auditors (or subsequently approving non-audit services in those circumstances where a
subsequent approval is necessary and permissible). In this regard, (x) the Committee shall
have the sole authority to approve the hiring and firing of the independent auditors, all
audit engagement fees and terms and all non-audit engagements, as may be permissible, with
the independent auditors and (y) the Committee may elect to form and delegate authority to
subcommittees consisting of one or more members when appropriate, including the authority
to grant pre-approvals of audit and permitted non-audit services, provided that decisions
of such subcommittee to grant pre-approvals shall be presented to the full Committee at its
next scheduled meeting; |
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Review the performance of the Corporations independent auditors and make
recommendations to the Board regarding the replacement or termination of the independent
auditors when circumstances warrant; |
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Oversee the independence of the Corporations independent auditors by, among other
things: |
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requiring the independent auditors to deliver to the Committee on a periodic
basis a formal written statement delineating all relationships between the independent
auditors and the Corporation consistent with Independent Standards Board Standard No.
1; |
66
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actively engaging in a dialogue with the independent auditors with respect to
any disclosed relationships or services that may impact the objectivity and
independence of the independent auditors and recommending that the Board take
appropriate action in to satisfy itself of the auditors independence; and |
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Reviewing reports submitted to the audit committee by the independent auditors
in accordance with the applicable SEC requirements. |
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Instruct the Corporations independent auditors that they are ultimately accountable to
the Committee and the Board, and that the Committee and the Board are responsible for the
selection, evaluation and termination of the Corporations independent auditors (including
resolution of disagreements between management and the auditor regarding financial
reporting); |
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Discuss with the Corporations independent auditors the financial statements and audit
findings, including any significant adjustments, management judgments and accounting
estimates, significant new accounting policies and disagreements with management and any
other matters described in SAS No. 61, as may be modified or supplemented; |
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Review and discuss the results of the year-end audit of the Corporation, including any
comments or recommendations of the Corporations independent auditors, and the audited
financial statements and related MD&A to be included in the Corporations Annual Report on
Form 10-K; |
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Review with management and the independent auditors the Corporations interim financial
statements and the related MD&A included in Quarterly Reports on Form 10-Q, including the
results of the independent auditors reviews of the quarterly financial statements; |
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Direct the Corporations independent auditors to review before filing with the SEC the
Corporations interim financial statements included in Quarterly Reports on Form 10-Q,
using professional standards and procedures for conducting such reviews; |
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Review with management and the independent auditors weaknesses in internal controls and
any significant suggestions for improvements provided to management by the independent
auditors; |
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Review before release the unaudited quarterly operating results in the Corporations
quarterly earnings release, including the use of pro-forma or adjusting non-GAAP
information, as well as financial information and earnings guidance provided to analysts,
rating agencies or similar external audiences; |
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Meet at least quarterly with the senior internal auditing executive and the independent
auditor in separate executive sessions; |
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Request from the Corporation that appropriate funding be provided, as determined by the
Committee, for payment of compensation to the independent auditor for the purpose of
rendering or issuing an audit report and to any advisor employed by the Committee; |
67
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Provide a report in the Corporations proxy statement; |
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Unless submitted to another comparable independent body of the Board, as and to the
extent required under applicable federal securities laws and related rules and regulations,
and/or the NASDAQ Marketplace Rules, related party transactions shall be submitted to the
Committee for review and the Committee shall approve or disapprove such related party
transactions; |
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Obtain from the Corporations independent auditors any information pursuant to Section
10A of the Securities Exchange Act of 1934; |
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Establish procedures for receiving, retaining and treating complaints received by the
Corporation regarding accounting, internal accounting controls or auditing matters and
procedures for the confidential, anonymous submission by employees of concerns regarding
questionable accounting or auditing matters; |
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Report regularly to the Board on its activities, as appropriate. |
The Committee, as necessary or appropriate, shall also:
In regards to Financial Statement and Disclosure Matters:
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Review with management and the independent auditor the effect of regulatory and
accounting initiatives as well as off-balance sheet structures on the Corporations
financial statements; |
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Receive periodic reports from the Corporations independent auditors and management of
the Corporation regarding the review, selection, application and disclosure of
Corporations significant accounting policies; |
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Review with management and the Corporations independent auditors such accounting
policies (and changes therein) of the Corporation, including any financial reporting issues
which could have a material impact on the Corporations financial statements, as are deemed
appropriate for review by the Committee prior to any interim or year-end filings with the
SEC or other regulatory body; |
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Review the adequacy and effectiveness of the Corporations accounting, disclosure and
internal control policies and procedures through inquiry, discussion and periodic meetings
with the Corporations independent auditors and management of the Corporation and to review
before release the disclosure regarding such system of internal controls required under SEC
rules to be contained in the Corporations periodic filings and the attestations or reports
of the independent auditors relating to such disclosure; |
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Review with management the Corporations administrative, operational and accounting
internal controls, and advise the Board as to any concerns regarding whether the
Corporation is operating in accordance with its prescribed policies, procedures and codes
of conduct; |
68
In regards to Oversight of the Companys Relationship with the Independent Auditor:
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Review the independent auditors most recent internal and external quality control
review (if applicable); |
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Review and accept, if appropriate, the annual audit plan of the Corporations
independent auditors, including the scope of audit activities, and monitor such plans
progress and results during the year; |
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Review the experience and qualifications of the senior members of the independent
auditor team and the quality control procedures of the independent auditor; |
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Review with management the guidelines/practices for the Corporations hiring of
employees of the independent auditor who were engaged on the Corporations account; |
In regards to Compliance Oversight Responsibilities:
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Oversee compliance with the requirements of the SEC for disclosure of auditors
services and audit committee members, member qualifications and activities; |
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Review with management and the independent auditor any correspondence with regulators
or governmental agencies or published reports which raise material issues regarding the
Corporations financial statements or accounting policies; |
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Meet with the general counsel and outside counsel when appropriate, to review legal and
regulatory matters, including any matters that may have a material impact on the financial
statements of the Corporation; |
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Review the Corporations program to monitor compliance with the Corporations Code of
Conduct or similar ethics code (including policies related to conflicts of interest), and
meet periodically with the Corporations Compliance Officer to discuss compliance with the
Code of Conduct, including the review of reports and disclosures of insider and affiliated
party transactions; |
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Review, in conjunction with counsel, any legal matters that could have a significant
impact on the Corporations financial statements; |
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Provide oversight and review at least annually of the Corporations risk management
policies, including its investment policies; and |
and, in General:
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Perform such additional activities, and consider such other matters, within the scope
of its responsibilities, as the Committee or the Board deems necessary or appropriate. |
While the Committee has the duties and responsibilities set forth in this charter, the
Committee is not responsible for planning or conducting the audit or for determining whether the
Corporations financial statements are complete and accurate and are in accordance with
69
generally accepted accounting principles. Similarly, it is not the responsibility of the
Committee to ensure that the Corporation complies with all laws and regulations and its Code of
Conduct.
Members of the Committee shall receive such fees, if any, for their service as Committee
members as may be determined by the Board in its sole discretion. Such fees may include retainers
or per meeting fees. Fees may be paid in such form of consideration as is determined by the Board.
Members of the Committee may not receive any compensation from the Corporation except the fees
that they receive for service as a member of the Board or any committee thereof.
MEETINGS
The Committee will meet as often as it determines, but not less frequently than once
quarterly. The Committee, in its discretion, will ask members of management or others to attend
its meetings (or portions thereof) and to provide pertinent information as necessary. The
Committee will meet separately with the Chief Executive Officer and separately with the Chief
Financial Officer of the Corporation at such times as it deems appropriate in order to review the
financial affairs of the Corporation. The Committee will meet periodically in separate executive
session with the independent auditors as well as any internal auditors of the Corporation at such
times as it deems appropriate in order to review the financial controls of the Corporation and to
otherwise fulfill the responsibilities of the Committee under this charter. The Committee may also
meet with the Corporations investment bankers or financial analysts who follow the Corporation.
MINUTES
The Committee will maintain written minutes of its meetings, which minutes will be filed with
the minutes of the meetings of the Board.
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/s/ Jerry Chapman,
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Audit Committee Chair |
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Jerry Chapman |
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/s/ J. Robert Anderson,
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Audit Committee Member |
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J. Robert Anderson |
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/s/ Gary D. Edens,
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Audit Committee Member |
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Gary D. Edens |
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/s/ Dr. C. Roland Haden,
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Audit Committee Member |
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Dr. C. Roland Haden |
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February 17, 2003
70
ANNEX A
REINCORPORATION AGREEMENT
AGREEMENT AND PLAN OF MERGER AND REINCORPORATION
BETWEEN
INTER-TEL, INCORPORATED, A DELAWARE CORPORATION, AND
INTER-TEL, INCORPORATED, AN ARIZONA CORPORATION
THIS AGREEMENT AND PLAN OF MERGER AND REINCORPORATION, dated as of May ___, 2006, (the
"Agreement) is made by and between Inter-Tel, Incorporated, a Delaware corporation (Inter-Tel
Delaware) and Inter-Tel, Incorporated, an Arizona corporation (Inter-Tel Arizona). Inter-Tel
Delaware and Inter-Tel Arizona are sometimes referred to herein as the Constituent Corporations.
R E C I T A L S
A. Inter-Tel Delaware is a corporation duly organized and existing under the laws of the
State of Delaware and has an authorized capital of 100,000,000 shares, which are designated Common
Stock, with no par value. As of the date of this Agreement, 1,000 Shares of Inter-Tel Delaware
Common Stock are issued and outstanding.
B. Inter-Tel Arizona is a corporation duly organized and existing under the laws of the State
of Arizona and has an authorized capital of 100,000,000 shares of Common Stock. As of the date of
this Agreement, [___] shares of Common Stock are issued and outstanding.
C. The Board of Directors of Inter-Tel Arizona has determined that, for the purpose of
effecting the reincorporation of Inter-Tel Arizona in the State of Delaware, it is advisable and in
the best interests of Inter-Tel Arizona and its shareholders that Inter-Tel Arizona merge with and
into Inter-Tel Delaware upon the terms and conditions herein provided.
D. The Board of Directors of Inter-Tel Arizona has further determined that it is in the best
interests of Inter-Tel Arizona and its shareholders to approve this Agreement and the transactions
contemplated herein and has directed the undersigned officers of Inter-Tel Arizona to submit this
Agreement to its shareholder for adoption and approval. The Board of Directors of Inter-Tel
Arizona has directed the undersigned officers of Inter-Tel Arizona, upon the approval of this
Agreement by the shareholders of Inter-Tel Arizona, to execute and deliver this Agreement.
E. The Board of Directors of Inter-Tel Delaware has approved this Agreement and the
transactions contemplated herein and has directed the undersigned officers of Inter-Tel Delaware
that it be submitted to a vote of its sole stockholder, Inter-Tel Arizona, for adoption and
approval. The Board of Directors of Inter-Tel Delaware has directed the undersigned officers of
Inter-Tel Delaware, upon the approval of this Agreement by the shareholders of Inter-Tel Arizona,
to execute and deliver this Agreement.
NOW, THEREFORE, in consideration of the mutual agreements and covenants set forth herein,
Inter-Tel Delaware and Inter-Tel Arizona hereby agree, subject to the terms and conditions
hereinafter set forth, as follows:
A-1
I. MERGER
1.1 Merger. In accordance with the provisions of this Agreement, the Delaware General
Corporation Law (the DGCL) and the Arizona Business Corporation Act (the ABCA), Inter-Tel
Arizona shall be merged with and into Inter-Tel Delaware (the Merger), the separate existence of
Inter-Tel Arizona (the Non-Surviving Corporation) shall cease and Inter-Tel Delaware shall be the
surviving corporation (sometimes referred to herein as the Surviving Corporation), and the name
of the Surviving Corporation shall be Inter-Tel, Incorporated.
1.2 Filing and Effectiveness. The Merger shall become effective when the following
actions shall have been completed:
(a) This Agreement and the Merger shall have been adopted and approved by the stockholders of
each Constituent Corporation in accordance with the requirements of the DGCL and the ABCA;
(b) All of the conditions precedent to the consummation of the Merger specified in this
Agreement shall have been satisfied or duly waived by the party entitled to satisfaction thereof;
(c) An executed Agreement and Plan of Merger meeting the requirements of the Delaware General
Corporation Law shall have been filed with the Secretary of State of the State of Delaware; and;
and
(d) An executed Articles of Merger, in the form of Exhibit A attached hereto, meeting the
requirements of Section 10-1105 of the ABCA, shall have been filed with the Arizona Corporation
Commission and the Surviving Corporation and the Non-Surviving Corporation hereby stipulate that
they will cause to be performed all necessary acts therein and elsewhere to effectuate the Merger.
The date and time when the Merger shall become effective, pursuant to the provisions of (i)
Section 103 of the DGCL and (ii) Section 10-123 of the ABCA, is herein called the Effective Date
of the Merger.
1.3 Effect of the Merger. Upon the Effective Date of the Merger, the separate
existence of Inter-Tel Arizona shall cease and Inter-Tel Delaware, as the Surviving Corporation,
(i) shall continue to possess all of its assets, rights, powers and property as constituted
immediately prior to the Effective Date of the Merger, (ii) shall be subject to all actions
previously taken by Inter-Tel Arizonas Board of Directors, (iii) shall succeed, without other
transfer, to all of the assets, rights, powers and property of Inter-Tel Arizona in the manner more
fully set forth in Section 259 of the DGCL, (iv) shall continue to be subject to all of the debts,
liabilities and obligations of Inter-Tel Arizona as constituted immediately prior to the Effective
Date of the Merger and (v) shall succeed, without other transfer, to all of the debts, liabilities
and obligations of Inter-Tel Arizona in the same manner as if Inter-Tel Delaware had itself
incurred them, all as more fully provided under the applicable provisions of the DGCL and the ABCA.
A-2
II. CHARTER DOCUMENTS, DIRECTORS AND OFFICERS
2.1 Certificate of Incorporation. The Certificate of Incorporation of Inter-Tel
Delaware as in effect on the Effective Date of the Merger in the jurisdiction of its organization
will be the Certificate of Incorporation of the Surviving Corporation and said Certificate of
Incorporation shall continue in full force and effect until amended and changed in the manner
prescribed by the provisions of the DGCL.
2.2 Bylaws. The Bylaws of Inter-Tel Delaware on the Effective Date of the Merger in
the jurisdiction of its organization will be the Bylaws of the Surviving Corporation and will
continue in full force and effect until changed, altered, or amended as therein provided and in the
manner prescribed by the provisions of the DGCL.
2.3 Directors and Officers. The directors and officers of Inter-Tel Arizona on the
Effective Date of the Merger shall be the directors and officers of the Surviving Corporation until
their successors shall have been duly elected and qualified or until as otherwise provided by law,
the Certificate of Incorporation of the Surviving Corporation or the Bylaws of the Surviving
Corporation.
III. MANNER OF CONVERSION OF STOCK
3.1 Inter-Tel Arizona Common Shares. Upon the Effective Date of the Merger, each
share of Inter-Tel Arizona Common Stock, no par value, issued and outstanding immediately prior
thereto shall by virtue of the Merger and without any action by the Constituent Corporations, the
holder of such shares or any other person, be converted into and exchanged for one fully paid and
non-assessable share of Common Stock, no par value, of the Surviving Corporation.
3.2 Inter-Tel Arizona Options, Stock Purchase Rights and Convertible Securities.
(a) Upon the Effective Date of the Merger, the Surviving Corporation shall assume the
obligations of Inter-Tel Arizona under, and continue, the option plans and all other employee
benefit plans of Inter-Tel Arizona and certain stock option agreements by and between certain
employees of Inter-Tel Arizona and Inter-Tel Arizona. Each outstanding and unexercised option,
other right to purchase, restricted stock unit or security convertible into, Inter-Tel Arizona
Common Stock (a Right) shall become, subject to the provisions in paragraph (c) hereof, an
option, right to purchase, a restricted stock unit or a security convertible into the Surviving
Corporations Common Stock on the basis of one share of the Surviving Corporations Common Stock,
as the case may be, for each one share of Inter-Tel Arizona Common Stock, as the case may be,
issuable pursuant to any such Right, on the same terms and conditions and at an exercise price
equal to the exercise price applicable to any such Inter-Tel Arizona Right at the Effective Date of
the Merger.
(b) A number of shares of the Surviving Corporations Common Stock shall be reserved for
issuance upon the exercise of options, stock purchase rights and convertible securities equal to
the number of shares of Inter-Tel Arizona Common Stock so reserved immediately prior to the
Effective Date of the Merger.
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3.3 Inter-Tel Delaware Common Stock. Upon the Effective Date of the Merger, each
share of Common Stock, no par value, of Inter-Tel Delaware issued and outstanding immediately prior
thereto shall, by virtue of the Merger and without any action by Inter-Tel Delaware, the holder of
such shares or any other person, be canceled and returned to the status of authorized but unissued
shares.
3.4 Exchange of Certificates. After the Effective Date of the Merger, each holder of
an outstanding certificate representing shares of Inter-Tel Arizona Common Stock may be asked to
surrender the same for cancellation to an exchange agent, whose name will be delivered to holders
prior to any requested exchange (the Exchange Agent), and each such holder shall be entitled to
receive in exchange therefor a certificate or certificates representing the number of shares of the
Surviving Corporations Common Stock, as the case may be, into which the surrendered shares were
converted as herein provided. Until so surrendered, each outstanding certificate theretofore
representing shares of Inter-Tel Arizona Common Stock shall be deemed for all purposes to represent
the number of shares of the Surviving Corporations Common Stock into which such shares of
Inter-Tel Arizona Common Stock were converted in the Merger.
The registered owner on the books and records of the Surviving Corporation or the Exchange
Agent of any such outstanding certificate shall, until such certificate shall have been surrendered
for transfer or conversion or otherwise accounted for to the Surviving Corporation or the Exchange
Agent, have and be entitled to exercise any voting and other rights with respect to and to receive
dividends and other distributions upon the shares of Common Stock of the Surviving Corporation
represented by such outstanding certificate as provided above.
Each certificate representing Common Stock of the Surviving Corporation so issued in the
Merger shall bear the same legends, if any, with respect to the restrictions on transferability as
the certificates of Inter-Tel Arizona so converted and given in exchange therefore, unless
otherwise determined by the Board of Directors of the Surviving Corporation in compliance with
applicable laws.
If any certificate for shares of the Surviving Corporations stock is to be issued in a name
other than that in which the certificate surrendered in exchange therefor is registered, it shall
be a condition of issuance thereof that the certificate so surrendered shall be properly endorsed
and otherwise be in proper form for transfer, that such transfer otherwise be proper and comply
with applicable securities laws and that the person requesting such transfer pay to the Exchange
Agent any transfer or other taxes payable by reason of issuance of such new certificate in a name
other than that of the registered holder of the certificate surrendered or establish to the
satisfaction of the Surviving Corporation that such tax has been paid or is not payable.
IV. GENERAL
4.1 Covenants of Inter-Tel Delaware. Inter-Tel Delaware covenants and agrees that it
will:
(a) Qualify to do business as a foreign corporation in the State of Arizona by filing an
application of authority with the Arizona Corporations Commission as required under the provisions
of Sections 10-1503 of the ABCA;
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(b) File any and all documents with the Arizona Department of Revenue, necessary for the
assumption by Inter-Tel Delaware of all of the tax liabilities of Inter-Tel Arizona; and
(c) Take such other actions as may be required by the ABCA.
4.2 Further Assurances. From time to time, as and when required by Inter-Tel
Delaware or by its successors or assigns, there shall be executed and delivered on behalf of
Inter-Tel Arizona such deeds and other instruments, and there shall be taken or caused to be taken
by it such further and other actions as shall be appropriate or necessary in order to vest or
perfect in or conform of record or otherwise by Inter-Tel Delaware the title to and possession of
all the property, interests, assets, rights, privileges, immunities, powers, franchises and
authority of Inter-Tel Arizona and otherwise to carry out the purposes of this Agreement, and the
officers and directors of Inter-Tel Delaware are fully authorized in the name and on behalf of
Inter-Tel Arizona or otherwise to take any and all such action and to execute and deliver any and
all such deeds and other instruments.
4.3 Shareholder and Stockholder Approval. This Agreement shall be submitted to a
vote of the shareholders of Inter-Tel Arizona and the sole stockholder of Inter-Tel Delaware in
accordance with the laws of the State of Arizona and the State of Delaware, respectively. In the
event that this Agreement shall be not approved by the requisite vote of holders of a majority of
Inter-Tel Arizonas Common Stock outstanding and entitled to vote at Inter-Tel Arizonas 2006
annual meeting or any adjournment thereof, this Agreement shall thereupon be terminated without
further action of the parties hereto.
4.4 Abandonment. At any time before the Effective Date of the Merger, this Agreement
may be terminated and the Merger may be abandoned for any reason whatsoever by the Board of
Directors of either Inter-Tel Arizona or of Inter-Tel Delaware, or of both, notwithstanding the
approval of this Agreement by the shareholders of Inter-Tel Arizona or by the stockholders of
Inter-Tel Delaware, or by both.
4.5 Amendment. The Boards of Directors of the Constituent Corporations may amend
this Agreement (or certificate in lieu thereof) at any time before the Effective Date of the
Merger, provided that an amendment made subsequent to the adoption of this Agreement by the
stockholders of either Constituent Corporation shall not: (i) alter or change the amount or kind of
shares, securities, cash, property and/or rights to be received in exchange for or on conversion of
all or any of the shares of any class or series thereof of such Constituent Corporation, (ii) alter
or change any term of the Certificate of Incorporation of the Surviving Corporation to be effected
by the Merger or (iii) alter or change any of the terms and conditions of this Agreement if such
alteration or change would adversely affect the holders of any class or series of capital stock of
any Constituent Corporation.
4.6 Registered Office. The registered office of the Surviving Corporation in the
State of Delaware is 1209 Orange Street, City of Wilmington, County of New Castle, Delaware 19801
and Corporation Trust Center is the registered agent of the Surviving Corporation at such address.
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4.7 Agreement. Executed copies of this Agreement will be on file at the principal
place of business of the Surviving Corporation at 1615 S. 52nd Street, Tempe, AZ 85281, and copies
thereof will be furnished to any stockholder of either Constituent Corporation, upon request and
without cost.
4.8 Governing Law. This Agreement shall in all respects be construed, interpreted
and enforced in accordance with and governed by the laws of the State of Delaware and, so far as
applicable, the merger provisions of the ABCA.
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IN WITNESS WHEREOF, this Agreement having first been approved by the resolutions of the Board
of Directors of Inter-Tel Delaware and Inter-Tel Arizona is hereby executed on behalf of each of
such two corporations and attested by their respective officers thereunto duly authorized.
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INTER-TEL, INCORPORATED
a Delaware corporation
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By: |
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Norman Stout, Chief Executive Officer |
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INTER-TEL, INCORPORATED
a Arizona corporation
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By: |
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Norman Stout, Chief Executive Officer |
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A-7
ANNEX B
CERTIFICATE OF INCORPORATION OF
INTER-TEL, INCORPORATED
Article I
The name of the corporation is Inter-Tel, Incorporated (the Corporation).
Article II
A. The registered agent and the address of the registered office in the State of Delaware
are:
Corporation Trust Company
1209 Orange Street
Wilmington, Delaware 19801
County of New Castle
B. The purpose of the Corporation is to engage in any lawful act or activity for which
corporations may be organized under the General Corporation Law of the State of Delaware (the
"DGCL).
Article III
The Corporation shall be authorized to issue one class of stock to be designated Common Stock.
The total number of shares of Common Stock that the Corporation shall have authority to issue is
100,000,000. The number of authorized shares of Common Stock may be increased or decreased (but
not below the number of shares thereof then outstanding) by the affirmative vote of the holders of
a majority of the then outstanding shares of Common Stock.
A. Voting Rights. Except as otherwise required by law or this Restated Certificate
of Incorporation, each holder of Common Stock shall have one vote in respect of each share of stock
held by such holder of record on the books of the corporation for the election of directors and on
all matters submitted to a vote of stockholders of the corporation.
B. Dividends. The holders of shares of Common Stock shall be entitled to receive,
when and if declared by the Board of Directors (the Board), out of the assets of the corporation
which are by law available therefor, dividends payable either in cash, in property or in shares of
capital stock.
C. Dissolution, Liquidation or Winding Up. In the event of any dissolution,
liquidation or winding up of the affairs of the corporation, holders of Common Stock shall be
entitled, unless otherwise provided by law, to receive all of the remaining assets of the
corporation of whatever kind available for distribution to stockholders ratably in proportion to
the number of shares of Common Stock held by them respectively.
D. No Pre-Emptive Rights. No holders of shares of the Common Stock of the
Corporation shall have any preferential or preemptive rights to subscribe for, purchase or receive
any shares of the Corporation, or any options or warrants for such shares, or any rights to
subscribe for,
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purchase or receive any securities convertible into or exchangeable for such shares, which may
at any time be issued, sold or offered for sale by the Corporation.
Article IV
A. Number of Directors. The authorized number of directors of the corporation shall
be determined from time to time by resolution adopted by the affirmative vote of the majority of
the entire Board at any regular or special meeting of the Board, within any limits prescribed in
the By-laws of the Corporation.
B. Vacancies and Removal. Subject to the provisions hereof, newly created
directorships resulting from any increase in the authorized number of directors, any vacancies on
the Board resulting from death, resignation, disqualification, removal, or other cause, may be
filled only by the affirmative vote of a majority of the remaining directors then in office, even
though less than a quorum of the Board. Any director elected in accordance with the preceding
sentence shall hold office for the remainder of the full term of the class, if any, of directors in
which the new directorship was created or in which the vacancy occurred, and until such directors
successor shall have been duly elected and qualified or until his or her earlier resignation,
removal from office, death or incapacity. Subject to the provisions of this Certificate of
Incorporation, no decrease in the number of directors constituting the Board shall shorten the term
of any incumbent director.
C. Cumulative Voting. At the request of any stockholder in an election of members of
the Board, each holder of stock shall be entitled to as many votes as shall equal the number of
votes which (except for this Section C) such holder would be entitled to cast for the election of
directors with respect to such holders shares of stock multiplied by the number of directors to be
elected by such holder. Such holder may cast all of such votes for a single director or may
distribute them among the number to be voted for, or for any two or more of them as such holder may
see fit.
Article V
In furtherance and not in limitation of the powers conferred by the laws of the State of
Delaware:
A. The Board is expressly authorized to adopt, amend or repeal the By-laws of the Corporation
by vote of at least a majority of the members of the Board.
B. Elections of directors need not be by written ballot unless the By-laws of the Corporation
shall so provide.
C. The books of the Corporation may be kept at such place within or without the State of
Delaware as the By-laws of the Corporation may provide or as may be designated from time to time by
the Board.
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Article VI
A. Exculpation. To the fullest extent permitted by the DGCL, as the same exists or
as may hereafter be amended, a director of the Corporation shall not be personally liable to the
Corporation or its stockholders for monetary damages for breach of fiduciary duty as a director.
If the Delaware Corporation Law hereafter is amended to further eliminate or limit the liability of
directors, then the liability of a director of the Corporation, in addition to the limitation on
personal liability provided herein, shall be limited to the fullest extent permitted by the amended
DGCL. Any repeal or modification of this paragraph by the stockholders of the Corporation shall be
prospective only and shall not adversely affect any limitation on the personal liability of a
director of the Corporation existing at the time of such repeal or modification.
B. Indemnification.
1. Right to Indemnification. Each person who was or is made a party or is threatened
to be made a party to or is otherwise involved in any action, suit or proceeding, whether civil,
criminal, administrative, investigative or otherwise (hereinafter a proceeding), by reason of the
fact that he or she is or was a director or officer of the Corporation or, while serving as a
director or officer of the Corporation, is or was serving at the request of the Corporation as a
director, officer, employee or agent of another corporation or of a partnership, joint venture,
trust or other enterprise, including service with respect to an employee benefit plan (hereinafter
an indemnitee), whether the basis of such proceeding is alleged action in an official capacity as
a director, officer, employee or agent or in any other capacity while serving as a director,
officer, employee or agent, shall be indemnified and held harmless by the Corporation to the
fullest extent authorized by the DGCL, as the same exists or may hereafter be amended (but, in the
case of any such amendment, except as may be prohibited by applicable law, only to the extent that
such amendment permits the Corporation to provide broader indemnification rights than permitted
prior thereto), against all expense, liability and loss (including attorneys fees, judgments,
fines, ERISA excise taxes or penalties and amounts paid in settlement) reasonably incurred or
suffered by such indemnitee in connection therewith and such indemnification shall continue as to
an indemnitee who has ceased to be a director, officer, employee or agent and shall inure to the
benefit of the indemnitees heirs, executors and administrators; provided, however, that, except as
provided in Section B.3 of this Article VI with respect to proceedings to enforce rights to
indemnification, the Corporation shall indemnify any such indemnitee in connection with a
proceeding (or part thereof) initiated by such indemnitee only if such proceeding (or part thereof)
was authorized by the Board.
2. Right to Advancement of Expenses. The right to indemnification conferred in
Section B.1 shall include the right to be paid by the Corporation the expenses incurred in
defending any proceeding for which such right to indemnification is applicable in advance of its
final disposition (hereinafter an advancement of expenses); provided, however, that, if the DGCL
requires, an advancement of expenses incurred by an indemnitee in his or her capacity as a director
or officer (and not in any other capacity in which service was or is rendered by such indemnitee,
including, without limitation, service to an employee benefit plan) shall be made only upon
delivery to the Corporation of an undertaking (hereinafter an undertaking), by or on behalf of
such indemnitee, to repay all amounts so advanced if it shall ultimately be determined by final
judicial decision from which there is no further right to appeal (hereinafter a final
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adjudication) that such indemnitee is not entitled to be indemnified for such expenses under
this Section or otherwise.
3. Right of Indemnitee to Bring Suit. The rights to indemnification and to the
advancement of expenses conferred in Sections B.1 and B.2 shall be contract rights. If a claim
under Section B.1 or Section B.2 is not paid in full by the Corporation within sixty (60) days
after a written claim has been received by the Corporation, except in the case of a claim for an
advancement of expenses, in which case the applicable period shall be twenty (20) days, the
indemnitee may at any time thereafter bring suit against the Corporation to recover the unpaid
amount of the claim. If successful in whole or in part in any such suit, or in a suit brought by
the Corporation to recover an advancement of expenses pursuant to the terms of an undertaking, the
indemnitee shall be entitled to be paid also the expense of prosecuting or defending such suit. In
(i) any suit brought by the indemnitee to enforce a right to indemnification hereunder (but not in
a suit brought by the indemnitee to enforce a right to an advancement of expenses) it shall be a
defense that, and (ii) any suit by the Corporation to recover an advancement of expenses pursuant
to the terms of an undertaking, the Corporation shall be entitled to recover such expenses upon a
final adjudication that, the indemnitee has not met any applicable standard for indemnification set
forth in the DGCL. Neither the failure of the Corporation (including its Board, independent legal
counsel, or its stockholders) to have made a determination prior to the commencement of such suit
that indemnification of the indemnitee is proper in the circumstances because the indemnitee has
met the applicable standard of conduct set forth in the DGCL, nor an actual determination by the
Corporation (including its Board, independent legal counsel or its stockholders) that the
indemnitee has not met such applicable standard of conduct, shall create a presumption that the
indemnitee has not met the applicable standard of conduct or, in the case of such a suit brought by
the indemnitee, be a defense to such suit. In any suit brought by the indemnitee to enforce a
right to indemnification or to an advancement of expenses hereunder, or by the Corporation to
recover an advancement of expenses pursuant to the terms of an undertaking, the burden of proving
that the indemnitee is not entitled to be indemnified, or to such advancement of expenses, under
this Section or otherwise shall be on the Corporation.
4. Non-Exclusivity of Rights. The rights to indemnification and to the advancement
of expenses conferred in this Section B shall not be exclusive of any other right which any Person
may have or hereafter acquire under any statute, the Corporations certificate of incorporation,
bylaw, agreement, vote of stockholders or disinterested directors or otherwise.
5. Insurance. The Corporation may maintain insurance, at its expense, to protect
itself and any director, officer, employee or agent of the Corporation or another corporation,
partnership, joint venture, trust or other enterprise against any expense, liability or loss,
whether or not the Corporation would have the power to indemnify such Person against such expense,
liability or loss under the DGCL.
6. Indemnification of Employees and Agents of the Corporation. The Corporation may,
to the extent authorized from time to time by the Board, grant rights to indemnification, and to
the advancement of expenses to any employee or agent of the Corporation to the fullest extent of
the provisions of this Section with respect to the indemnification and advancement of expenses of
directors and officers of the Corporation.
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7. Amendment. Neither any amendment nor repeal of this Article VI, nor the adoption
of any provision of the Corporations Certificate of Incorporation inconsistent with this Article
VI, shall eliminate or reduce the effect of this Article VI in respect of any matter occurring, or
action or proceeding accruing or arising or that, but for this Article VI, would accrue or arise,
prior to such amendment, repeal or adoption of an inconsistent provision.
Article VII
Except as otherwise provided in this Certificate of Incorporation, the Corporation reserves
the right to amend or repeal any provision, rescind or amend in any respect any provision contained
in this Certificate of Incorporation, in the manner now or hereafter prescribed by statute, and all
rights conferred upon a stockholder herein are granted subject to this reservation.
* * *
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I, the undersigned, as the incorporator of the Company, have signed this Certificate of
Incorporation on May [31], 2006.
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Norman Stout,
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Chief Executive Officer |
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Attest: |
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By |
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Kurt R. Kneip, |
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Secretary |
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ANNEX C
BY-LAWS OF INTER-TEL, INCORPORATED
(a Delaware corporation)
Article I. Offices
1.1 Principal Office. The Board of Directors shall fix the location of the principal
executive office of the Corporation at any place within or outside the State of Delaware.
1.2 Additional Offices. The Board of Directors (the Board) may at any time
establish branch or subordinate offices at any place or places.
Article II. Meeting of Stockholders
2.1 Place of Meeting. Meetings of stockholders may be held at such place, either
within or without Delaware, as determined by the Board. The Board may, in its sole discretion,
determine that the meeting shall not be held at any place, but may instead be held solely by means
of remote communication as authorized by Delaware law. If authorized by the Board in its sole
discretion, and subject to such guidelines and procedures as the Board may adopt, stockholders and
proxy holders not physically present at a meeting of stockholders may, by means of remote
communication: (i) participate in a meeting of stockholders; and (ii) be deemed present in person
and vote at a meeting of stockholders whether such meeting is to be held at a designated place or
solely by means of remote communication, provided that (A) the Corporation shall implement
reasonable measures to verify that each person deemed present and permitted to vote at the meeting
by means of remote communication is a stockholder or proxy holder, (B) the Corporation shall
implement reasonable measures to provide such stockholders and proxy holders a reasonable
opportunity to participate in the meeting and to vote on matters submitted to the stockholders,
including an opportunity to read or hear the proceedings of the meeting substantially concurrently
with such proceedings, and (C) if any stockholder or proxy holder votes or takes other action at
the meeting by means of remote communication, a record of such vote or other action shall be
maintained by the Corporation.
2.2 Annual Meeting. Annual meetings of stockholders shall be held at such date and
time as shall be designated from time to time by the Board and stated in the notice of the meeting.
At such annual meetings, the stockholders shall elect directors and transact such other business
as may properly be brought before the meetings.
2.3 Special Meetings. Special meetings of the stockholders may be called for any
purpose or purposes, unless otherwise prescribed by statute or by the Restated Certificate of
Incorporation, by the Board of Directors and shall be called by the President or Secretary at the
request in writing of stockholders owning at least ten percent (10%) in amount of the entire
capital stock of the Corporation issued and outstanding and entitled to vote except that a special
meeting for the purpose of considering any action to directly or indirectly facilitate a business
combination as defined in Section 10-2701.6 of the Arizona Corporations Law, including any action
to change or otherwise affect the composition of the board of directors for that purpose, may only
be called at the request in writing of stockholders owning at least twenty-five percent (25%) in
amount of the entire capital stock of the Corporation. Such request shall state the purpose or
purposes of the
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proposed meeting and, if submitted by holder of less than twenty-five percent (25%) in amount
of the entire capital stock of the Corporation, shall be accompanied by a declaration under penalty
of perjury that the meeting is not being held for the purpose of considering any action to directly
or indirectly facilitate a business combination, including any action to change or otherwise
affect the composition of the board of directors for that purpose. Upon request in writing that a
special meeting of stockholders be called, directed to the Chairman of the Board of Directors, the
President, the Chief Executive Officer, the Vice President or the Secretary, the person forthwith
shall cause notice to be given to the stockholders entitled to vote that a meeting will be held at
a time requested by the person or persons calling the meeting, such time not to be less than ten
(10), nor more than sixty (60), days after receipt of the request. Such notice shall state the
purpose or purposes of the proposed meeting.
2.4 Notice of Meetings. Written notice of stockholders meetings, stating the place,
if any, date and time of the meeting, the means of remote communications, if any, by which
stockholders and proxy holders may be deemed to be present in person and vote at such meeting, and
the purpose or purposes for which the meeting is called, shall be given to each stockholder
entitled to vote at such meeting not less than ten (10), nor more than sixty (60), days prior to
the meeting.
When a meeting is adjourned to another place, date or time, written notice need not be given
of the adjourned meeting if the place, if any, date and time thereof and the means of remote
communications, if any, by which stockholders and proxy holders may be deemed to be present in
person and vote at such adjourned meeting are announced at the meeting at which the adjournment is
taken; provided, however, that if the date of any adjourned meeting is more than thirty (30) days
after the date for which the meeting was originally noticed, or if a new record date is fixed for
the adjourned meeting, written notice of the place, date and time of the adjourned meeting shall be
given in conformity herewith. At any adjourned meeting, any business may be transacted which might
have been transacted at the original meeting.
2.5 Business Matter of a Special Meeting. Business transacted at any special meeting
of stockholders shall be limited to the purposes stated in the notice.
2.6 List of Stockholders. The officer in charge of the stock ledger of the
Corporation or the transfer agent shall prepare and make, at least ten (10) days before every
meeting of stockholders, a complete list of the stockholders entitled to vote at the meeting
arranged in alphabetical order, and showing the address of each stockholder and the number of
shares registered in the name of each stockholder. Such list shall be open to the examination of
any stockholder, for any purpose germane to the meeting, during ordinary business hours, for a
period of at least ten (10) days prior to the meeting: (i) on a reasonably accessible electronic
network, provided that the information required to gain access to such list is provided with the
notice of the meeting, or (ii) during ordinary business hours, at the principal place of business
of the Corporation. In the event that the Corporation determines to make the list available on an
electronic network, the Corporation may take reasonable steps to ensure that such information is
available only to stockholders of the Corporation. If the meeting is to be held at a place, then
the list shall be produced and kept at the time and place of the meeting during the whole time
thereof, and may be inspected by any stockholder who is present. If the meeting is to be held
solely by means of remote communication, then the list shall also be open to the examination of
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any stockholder during the whole time of the meeting on a reasonably accessible electronic
network, and the information required to access such list shall be provided with the notice of the
meeting.
2.7 Organization and Conduct of Business. The Chairman of the Board or, in his or
her absence, the Chief Executive Officer of the Corporation or, in their absence, such person as
the Board may have designated or, in the absence of such a person, such person as may be chosen by
the holders of a majority of the shares entitled to vote who are present, in person or by proxy,
shall call to order any meeting of the stockholders and act as Chairman of the meeting. In the
absence of the Secretary of the Corporation, the Secretary of the meeting shall be such person as
the Chairman appoints.
The Chairman of any meeting of stockholders shall determine the order of business and the
procedure at the meeting, including such regulation of the manner of voting and the conduct of
discussion as seems to him or her in order.
2.8 Quorum and Adjournments. Except where otherwise provided by law or in the
Restated Certificate of Incorporation or these By-laws, the holders of a majority of the stock
issued and outstanding and entitled to vote, present in person or represented in proxy, shall
constitute a quorum at all meetings of the stockholders. The stockholders entitled to vote at the
meeting, present in person or represented by proxy, shall have power to adjourn the meeting from
time to time, without notice other than announcement at the meeting. At such adjourned meeting at
which a quorum is present or represented, any business may be transacted which might have been
transacted at the meeting as originally noticed.
2.9 Voting Rights. Except as provided in the next following sentence and except as
may be provided in the Restated Certificate of Incorporation, each stockholder shall at every
meeting of the stockholders be entitled to one vote in person or by proxy for each share of the
capital stock having voting power held by such stockholder. In the election of directors, each
such stockholder complying with the following paragraph and entitled to vote at any election of
directors may cumulate such stockholders votes and give one candidate a number of votes equal to
the number of directors to be elected multiplied by the number of votes to which the stockholders
shares are normally entitled, or distribute the stockholders votes on the same principle among as
many candidates as the stockholder thinks fit.
In the election of directors, no stockholder shall be entitled to cumulate votes in favor of
any candidate or candidates unless such candidates or candidates names have been placed in
nomination prior to the voting and one stockholder has given notice at the meeting prior to the
voting of that stockholders intention to cumulate the stockholders votes. If any one stockholder
has given such notice, such fact shall be announced to all stockholders and proxies present, who
may then cumulate their votes for candidates in nomination.
In any election of directors, the candidates receiving the highest number of affirmative votes
of the shares entitled to be voted for them, up to the number of directors to be elected by such
shares, are elected. Votes against a director and votes withheld shall have no legal effect.
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Voting may be by voice or ballot, provided that any election of directors must be by ballot
upon the demand of any stockholder made at the meeting and before the voting begins.
2.10 Majority Vote. When a quorum is present at any meeting, the vote of the holders
of a majority of the stock having voting power present in person or represented by proxy shall
decide any question brought before such meeting, unless the question is one upon which, by express
provision of the statutes or of the Restated Certificate of Incorporation or of these By-laws, a
different vote is required, in which case such express provision shall govern and control the
decision of such question.
2.11 Record Date for Stockholder Notice and Voting.
(a) In order that the Corporation may determine the stockholders entitled to notice of or to
vote at any meeting of stockholders or any adjournment thereof, the Board of Directors may fix a
record date, which record date shall not precede the date upon which the resolution fixing the
record date is adopted by the Board of Directors, and which record date shall not be more than
sixty or fewer than ten days before the date of such meeting. If no record date is fixed by the
Board of Directors, the record date for determining stockholders entitled to notice of or to vote
at any meeting of stockholders or any adjournment thereof shall be at the close of business on the
day next preceding the day on which notice is given, or, if notice is waived, at the close of
business on the day next preceding the day on which the meeting is held.
(b) In order that the Corporation may determine the stockholders entitled to consent to
corporate action in writing without a meeting, the Board of Directors may fix a record date, which
record date shall not precede the date upon which the resolution fixing the record date is adopted
by the Board of Directors, and which record date shall not be more that 10 days after the date upon
which the resolution fixing the record date is adopted by the Board of Directors. If no record
date has been fixed by the Board of Directors, the record date for determining stockholders
entitled to consent to corporate action in writing without a meeting, when no prior action by the
Board of Directors is required by applicable law, shall be the first date on which a signed written
consent setting forth the action taken or proposed to be taken is delivered to the Corporation at
its principal executive office. If no record date has been fixed by the Board of Directors and
prior action by the Board of Director is required by applicable law, the Certificate of
Incorporation, or these Bylaws, the record date for determining stockholders entitled to consent to
corporate action in writing without a meeting shall be at the close of business on the date on
which the Board of Directors adopts the resolution taking such prior action.
(c) In order that the Corporation may determine the stockholders entitled to receive payment
of any dividend or other distribution, or allotment of any rights, or the stockholders entitled to
exercise any rights in respect of any change, conversion, or exchange of capital stock, or for the
purpose of any other lawful action, except as may otherwise be provided in these Bylaws, the Board
of Directors may fix a record date. Such record date shall not precede the date upon which the
resolution fixing such record date is adopted, and shall not be more than sixty days prior to such
action. If no record date is fixed, the record date for determining stockholders for any such
purpose shall be the close of business on the day on which the Board of Directors adopts the
resolution relating thereto.
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2.12 Advance Notice of Stockholder Business. To be properly brought before an annual
meeting, any business must be (a) specified in the notice of meeting (or any supplement thereto)
given by or at the direction of the Board of Directors, (b) otherwise properly brought before the
meeting by or at the direction of the Board of Directors, or (c) otherwise properly brought before
the meeting by a shareholder (i) who is a shareholder of record on the date of the giving of the
notice provided for in this Section 2.12 and on the record date for the determination of
shareholders entitled to vote at such annual meeting and (ii) who complies with the notice
procedures set forth in this Section 2.12.
For such business to be considered properly brought before the meeting by a shareholder such
shareholder must, in addition to any other applicable requirements, have given timely written
notice of demand to the Chief Executive Officer or Secretary of the Corporation in proper written
form.
To be timely, such shareholders notice must be delivered to or mailed and received by the
Chief Executive Officer or Secretary of the Corporation at the principal executive offices of the
Corporation not less than ninety (90) days prior to the anniversary date of the immediately
preceding annual meeting; provided, however, that in the event the annual meeting is called for a
date that is not within thirty (30) days before or after such anniversary date, notice by the
shareholder to be timely must be so received not later than the close of business on the tenth
(10th) day following the day on which such notice of the date of the meeting was mailed or such
public disclosure made, whichever occurs first; provided further, that in the event this Section
2.12 becomes effective less than one hundred (100) days prior to the anniversary date of the
immediately preceding annual meeting of shareholders, notice by the shareholder would also be
timely if so received not later than the close of business on the tenth (10th) day following the
day on which this Section 2.12 became effective.
To be in proper written form, a shareholders notice to the Secretary shall set forth:
a) the name and record address of the shareholder who intends to propose the business and the
class or series and number of shares of capital stock of the Corporation which are owned
beneficially or of record by such shareholder;
b) a representation that the shareholder is a holder of record of stock of the Corporation
entitled to vote at such meeting and intends to appear in person or by proxy at the meeting to
introduce the business specified in the notice;
c) a brief description of the business desired to be brought before the annual meeting and the
reasons for conducting such business at the annual meeting; and
d) any material interest of the shareholder in such business.
No business shall be conducted at the annual meeting of shareholders except business brought
before the annual meeting in accordance with the procedures set forth in this Section; provided,
however, that, once business has been properly brought before the annual meeting in accordance with
such procedures, nothing in this Section 2.12 shall be deemed to preclude discussion by any
shareholder of any such business. The Chairman of the meeting may refuse to acknowledge the
proposal of any business not made in compliance with the foregoing procedure.
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2.13 Advance Notice of Director Nominations. Only persons who are nominated in
accordance with the following procedures shall be eligible for election as directors of the
Corporation. To be properly brought before an annual meeting nominations for the election of
director must be (a) specified in the Corporations notice of meeting (or any supplement thereto),
(b) made by or at the direction of the Board of Directors (or any duly authorized committee
thereof) or (c) made by any shareholder (i) who is a shareholder of record on the date of the
giving of the notice provided for in this Section 2.13 and on the record date for the determination
of shareholders entitled to vote at such meeting and (ii) who complies with the notice procedures
set forth in this Section 2.13.
In addition to any other applicable requirements, for a nomination to be made by a
shareholder, such shareholder must have given timely written notice of demand to the Chief
Executive Officer or Secretary of the Corporation in proper written form.
To be timely, a shareholders notice to the Chief Executive Officer or Secretary must be
delivered to or mailed and received at the principal executive offices of the Corporation not less
than ninety (90) days prior to the anniversary date of the immediately preceding annual meeting of
shareholders; provided, however, that in the event that the annual meeting is called for a date
that is not within thirty (30) days before or after such anniversary date, notice by the
shareholder in order to be timely must be so received not later than the close of business on the
tenth (10th) day following the day on which such notice of the date of the annual meeting was
mailed or such public disclosure of the date of the annual meeting; provided further, that in the
event this Section 2.13 becomes effective less than one hundred (100) days prior to the anniversary
date of the immediately preceding annual meeting of shareholders, notice by the shareholder would
also be timely if so received not later than the close of business on the tenth (10th) day
following the day on which this Section 2.13 became effective.
To be in proper written form, a shareholders notice to the Secretary must set forth:
a) as to each person whom the shareholder proposes to nominate for election as a director (i)
the name, age, business address and residence address of the person, (ii) the principal occupation
or employment of the person over at least the last five years, (iii) the class or series and number
of shares of capital stock of the Corporation which are owned beneficially or of record by the
person, (iv) a statement as to the persons citizenship, and (v) any other information relating to
the person that would be required to be disclosed in a proxy statement or other filings required to
be made in connection with solicitations of proxies for election of directors pursuant to Section
14 of the Securities Exchange Act of 1934, as amended (the Exchange Act), and the rules and
regulations promulgated thereunder; and
b) as to the shareholder giving the notice (i) the name and record address of such
shareholder, (ii) the class or series and number of shares of capital stock of the Corporation
which are owned beneficially or of record by such shareholder, (iii) a description of all
arrangements or understandings between such shareholder and each proposed nominee and any other
person or persons (including their names) pursuant to which the nomination(s) are to be made by
such shareholder, (iv) a representation that such shareholder intends to appear in person or by
proxy at the meeting to nominate the persons named in its notice and (v) any other information
relating to such shareholder that would be required to be disclosed in a proxy
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statement or other filings required to be made in connection with solicitations of proxies for
election of directors pursuant to Section 14 of the Exchange Act and the rules and regulations
promulgated thereunder. Such notice must be accompanied by a written consent of each proposed
nominee who consents to being named as a nominee and to serve as a director if elected.
No person shall be eligible for election as a director of the Corporation unless nominated in
accordance with the procedures set forth in this Section 2.13. If the Chairman of the meeting
determines that a nomination was not made in accordance with the foregoing procedures, the Chairman
shall declare to the meeting that the nomination was defective and such defective nomination shall
be disregarded.
2.14 Proxies. Every person entitled to vote for directors or on any other matter
shall have the right to do so either in person or by one or more agents authorized by a written
proxy signed by the person and filed with the Secretary of the Corporation. A proxy shall be
deemed signed if the stockholders name is placed on the proxy (whether by manual signature,
typewriting, telegraphic transmission, electronic transmission or otherwise) by the stockholder or
the stockholders attorney-in-fact. A validly executed proxy which does not state that it is
irrevocable shall continue in full force and effect unless (a) revoked by the person executing it,
before the vote pursuant to that proxy, by a writing delivered to the Corporation stating that the
proxy is revoked or by a subsequent proxy executed by the maker of the proxy, or by that persons
attendance and vote at the meeting; or (b) written notice of the death or incapacity of the maker
of that proxy is received by the Corporation before the vote pursuant to that proxy is counted;
provided, however, that no proxy shall be valid after the expiration of eleven months from the date
of the proxy, unless otherwise provided in the proxy.
2.15 Inspectors of Election. Before any meeting of stockholders, the Board may
appoint any person other than nominees for office to act as inspectors of election at the meeting
or its adjournment. If no inspectors of election are so appointed, the Chairman of the meeting
may, and on the request of any stockholder or a stockholders proxy shall, appoint inspectors of
election at the meeting. The number of inspectors shall be either one (1) or three (3). If
inspectors are appointed at a meeting on the request of one or more stockholders or proxies, the
holders of a majority of shares or their proxies present at the meeting shall determine whether one
(1) or three (3) inspectors are to be appointed. If any person appointed as inspector fails to
appear or fails or refuses to act, the Chairman of the meeting may, and upon the request of any
stockholder or a stockholders proxy shall, appoint a person to fill that vacancy or to act in
place of such inspector.
2.16 Action Without Meeting by Written Consent. All actions required to be taken at
any annual or special meeting may be taken without a meeting, without prior notice and without a
vote, if a consent or consents in writing, setting forth the action so taken, shall be signed by
the holders of all shares of outstanding voting stock and shall be delivered to the Corporation by
delivery to its registered office, its principal place of business, or an officer or agent of the
Corporation having custody of the book in which proceedings of meetings or stockholders are
recorded.
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Article III. Directors
3.1 Number; Qualifications; Election. The authorized number of directors shall
initially be eight (8), such number to be changed from time to time by resolution of the Board,
subject to Section 4 of Article VII of the Corporations Restated Certificate of Incorporation.
Directors need not be stockholders. A person will not qualify for initial election or
appointment as a director if such persons 70th birthday occurs on or has occurred before the date
of such election or appointment. A person who is a director is qualified for re-election after his
or her 70th birthday, but will not qualify for re-election if their 75th birthday occurs on or has
occurred before the date of such election or appointment. A person who has qualified by age for
his or her most recent election as a director may serve throughout the term for which such person
was elected, notwithstanding the occurrence of his or her 75th birthday between the date of such
election and the end of such term.
Directors shall be elected at the annual meeting or at any special meeting of the
stockholders, except as provided in Section 3.2 hereof, and each director so elected shall hold
office until the expiration of the term for which elected, or until his successor is elected and
qualified, or until his earlier resignation or removal. All elections of directors shall be by
written ballot, unless otherwise provided in the certificate of incorporation; if authorized by the
Board, such requirement of a written ballot shall be satisfied by a ballot submitted by electronic
transmission, provided that any such electronic transmission must either set forth or be submitted
with information from which it can be determined that the electronic transmission was authorized by
the stockholder or proxy holder.
3.2 Resignation and Vacancies. A vacancy or vacancies in the Board shall be deemed
to exist in the case of the death, resignation or removal of any director, or if the authorized
number of directors be increased. Vacancies may be filled by a majority of the remaining
directors, though less than a quorum, or by a sole remaining director, unless otherwise provided in
the Restated Certificate of Incorporation. The stockholders may elect a director or directors at
any time to fill any vacancy or vacancies not filled by the directors. If the Board accepts the
resignation of a director tendered to take effect at a future time, the Board shall have power to
elect a successor to take office when the resignation is to become effective. If there are no
directors in office, then an election of directors may be held in the manner provided by statute.
In the event of a vacancy in the Board of Directors, the remaining directors, except as otherwise
provided by law, the Corporations Restated Certificate of Incorporation or these By-laws, may
exercise the powers of the full Board of Directors until the vacancy is filled.
3.3 Removal of Directors. Unless otherwise restricted by statute, or by the Restated
Certificate of Incorporation or these By-laws, any director or the entire Board may be removed,
with or without cause, by the holders of at least a majority of the shares entitled to vote at an
election of directors provided, however, unless the entire Board is removed, an individual director
shall not be removed without cause if the votes cast against removal would be sufficient to elect
such director if voted then cumulatively at an election at which the same total number of votes
were cast. No reduction of the authorized number of directors shall have the effect of removing
any director before his term of office expires.
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3.4 Powers. Subject to the provisions of the Delaware General Corporation Law and
the Corporations Restated Certificate of Incorporation, the business of the Corporation shall be
managed by or under the direction of the Board which may exercise all such powers of the
Corporation and do all such lawful acts and things which are not by statute or by the Restated
Certificate of Incorporation or by these By-laws directed or required to be exercised or done by
the stockholders.
Without prejudice to these general powers, the directors shall have the power to:
(a) Select and remove all officers, agents, and employees of the Corporation; prescribe any
powers and duties for them that are consistent with law, with the Restated Certificate of
Incorporation, and with these By-laws and fix their compensation;
(b) Confer upon any office the power to appoint, remove and suspend subordinate officers,
employees and agents;
(c) Change the principal executive office or the principal business office in the State of
California, or any other state, from one location to another; cause the Corporation to be qualified
to do business in any other state, territory, dependency or country, and conduct business within or
without the State of California; and designate any place within or without the State of California
for the holding of any stockholders meeting, or meetings, including annual meetings;
(d) Adopt, make, and use a corporate seal; prescribe the forms of certificates of stock; and
alter the form of the seal and certificates;
(e) Authorize the issuance of shares of stock of the Corporation on any lawful terms;
(f) Borrow money and incur indebtedness on behalf of the Corporation, and cause to be executed
and delivered for the Corporations purposes, in the corporate name, promissory notes, bonds,
debentures, deeds of trust, mortgages, pledges, hypothecation and other evidences of debt and
securities;
(g) Declare dividends from time to time in accordance with law;
(h) Adopt from time to time such stock option, stock purchase, bonus or other compensation
plans for directors, officers, employees and agents of the Corporation and its subsidiaries as it
may determine; and
(i) Adopt from time to time policies not inconsistent with these By-laws for the management of
the Corporations business and affairs.
3.5 Place of Meetings. The Board may hold meetings, both regular and special, either
within or without the State of Delaware.
3.6 Annual Meetings. The annual meeting of the Board shall be held immediately
following the annual meeting of stockholders, and no notice of such meeting shall be necessary to
the Board, provided a quorum shall be present. The annual meetings shall be for the purposes of
organization, for an election of officers, and for the transaction of other business.
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3.7 Regular Meetings. Regular meetings of the Board may be held without notice at
such time and place as may be determined from time to time by the Board.
3.8 Special Meetings. Special meetings of the Board may be called by the Chairman of
the Board or the Chief Executive Officer and shall be called by the Chairman of the Board, the
Chief Executive Officer, or the Secretary upon the written request of a majority of the Board
Notice shall be given to each Director in any one of the following manners:
(a) if delivered in person or by telephone, such notice shall be delivered at least
twenty-four (24) hours prior to the time the meeting is to be held. Such notice may be
communicated either to the director or to a person at the home or business of the director when the
person delivering the notice has reason to believe such person will promptly communicate it to the
director. Such notice shall be considered delivered when the person noticing the meeting believes
in good faith that the notified person has heard and acknowledged the notice;
(b) if delivered by telegram, such notice shall be delivered to a common carrier, charges
prepaid, for transmission to the director at least twenty-four (24) hours prior to the time the
meeting is to be held. Delivery to a common carrier shall be due and legal notice to such
director;
(c) if delivered by overnight courier service, including without limitation such services as
Express Mail and Federal Express, such notice shall be delivered to such courier service, charges
prepaid, for delivery to the director no later than one day prior to the day upon which the meeting
is to be held. Delivery to a courier service shall be due and legal notice to such director;
(d) if delivered by facsimile transmission, such notice shall be either delivered to a common
carrier, charges prepaid, for transmission to the director or transmitted by or under the direction
of the person giving notice to the director at least twenty-four (24) hours prior to the time the
meeting is to be held. Delivery to a common carrier or transmission of a facsimile shall be due
and legal notice to such director;
(e) if delivered by first-class mail, such notice shall be deposited in the United States
mail, postage prepaid, at least four (4) days prior to the date of the meeting to be held. Deposit
in the U.S. mail shall be due and legal notice to such director.
(f) if delivered by electronic mail (e-mail) transmission, such notice shall be transmitted by
or under the direction of the person giving notice to the directors at least twenty-four (24) hours
prior to the time the meeting is to be held. Transmission of an e-mail shall be legal notice to
such director.
If the notice is given in the (a) manner and the communication is not with the director or if
the notice if given in the (b), (d), or (f) manner and the receipt of the notice is not confirmed
by the director by phone, voicemail, e-mail, fax or telegram, then to constitute proper notice, the
notice must also be timely given in another of the (a), (b), (d), or (f) manners. The notice need
not specify the business to be conducted or the place of the meeting if the meeting is to be held
at the principal office of the Corporation.
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The notice need not specify the business to be conducted or the place of the meeting if the
meeting is to be held at the principal office of the Corporation.
3.9 Quorum and Adjournments. At all meetings of the Board, a majority of the
directors then in office shall constitute a quorum for the transaction of business, and the act of
a majority of the directors present at any meeting at which there is a quorum shall be the act of
the Board, except as may otherwise be specifically provided by law or by the Restated Certificate
of Incorporation. A meeting at which a quorum is initially present may continue to transact
business notwithstanding the withdrawal of directors, if any action taken is approved of by at
least a majority of the required quorum for that meeting. A majority of the directors present,
whether or not a quorum is present, may adjourn any meeting to another time and place. Notice of
the time and place of holding an adjourned meeting need not be given to absent directors if the
time and place are fixed at the meeting being adjourned, except that if the meeting is adjourned
for more than twenty-four (24) hours such notice shall be given prior to the adjourned meeting to
the directors who were not present at the time of the adjournment.
3.10 Action Without Meeting. Unless otherwise restricted by the Restated Certificate
of Incorporation or these By-laws, any action required or permitted to be taken at any meeting of
the Board or of any committee thereof may be taken without a meeting, if all members of the Board
or committee, as the case may be, consent thereto in writing, and the writing or writings are filed
with the minutes of proceedings of the Board or committee.
3.11 Telephone Meetings. Unless otherwise restricted by the Restated Certificate of
Incorporation or these By-laws, any member of the Board or of any committee may participate in a
meeting by means of conference telephone or similar communications equipment by means of which all
persons participating in the meeting can hear each other, and such participation in a meeting shall
constitute presence in person at the meeting.
3.12 Waiver of Notice. Notice of a meeting need not be given to any director who
signs a waiver of notice or provides a waiver by electronic transmission or a consent to holding
the meeting or an approval of the minutes thereof, whether before or after the meeting, or who
attends the meeting without protesting, either prior thereto or at its commencement, the lack of
notice to such director. All such waivers, consents and approvals or any waiver by electronic
transmission shall be filed with the corporate records or made a part of the minutes of the
meeting.
3.13 Fees and Compensation of Directors. Unless otherwise restricted by the Restated
Certificate of Incorporation or these By-laws, the Board shall have the authority to fix the
compensation of directors. The directors may be paid their expenses, if any, of attendance at each
meeting of the Board, and may be paid a fixed sum for attendance at each meeting of the Board or a
stated salary as director. No such payment shall preclude any director from serving the
Corporation in any other capacity and receiving compensation therefor; provided, that, no person
who concurrently serves as a member of the Board and also serves as an officer of the Corporation
shall receive additional compensation from the Corporation, other than the reimbursement of
expenses, for service on the Board of Directors of the Corporation. Members of special or standing
committees may be allowed like compensation for attending committee meetings.
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Article IV. Committees of Directors
4.1 Selection. The Board may, by resolution passed by a majority of the entire
Board, designate one or more committees, each committee to consist of one or more of the directors
of the Corporation. The Board may designate one or more directors as alternate members of any
committee, who may replace any absent or disqualified member at any meeting of the committee.
In the absence or disqualification of a member of a committee other than a designee of Cypress
(in its capacity as a stockholder of the Corporation), the member or members thereof present at any
meeting and not disqualified from voting, whether or not he or she or they constitute a quorum, may
unanimously appoint another member of the Board to act at the meeting in the place of any such
absent or disqualified member.
4.2 Power. Any such committee, to the extent provided in the resolution of the
Board, shall have and may exercise all the powers and authority of the Board in the management of
the business and affairs of the Corporation, and may authorize the seal of the Corporation to be
affixed to all papers which may require it; but no such committee shall have the power or authority
in reference to amending the Restated Certificate of Incorporation (except that a committee may, to
the extent authorized in the resolution or resolutions providing for the issuance of shares of
stock adopted by the Board as provided in section 151(a) of the General Corporation Law of
Delaware, fix any of the preferences or rights of such shares relating to dividends, redemption,
dissolution, any distribution of assets of the Corporation or the conversion into, or the exchange
of such shares for, shares of any other class or classes or any other series of the same or any
other class or classes of stock of the Corporation), adopting an agreement of merger or
consolidation, recommending to the stockholders the sale, lease or exchange of all or substantially
all of the Corporations property and assets, recommending to the stockholders a dissolution of the
Corporation or a revocation of dissolution, removing or indemnifying directors or amending the
By-laws of the Corporation; and, unless the resolution or the Restated Certificate of Incorporation
expressly so provides, no such committee shall have the power or authority to declare a dividend or
to authorize the issuance of stock or to adopt a certificate of ownership and merger. Such
committee or committees shall have such name or names as may be determined from time to time by
resolution adopted by the Board.
4.3 Committee Minutes. Each committee shall keep regular minutes of its meetings and
report the same to the Board when required.
Article V. Officers
5.1 Officers Designated. The officers of the Corporation shall be chosen by the
Board and shall be a Chief Executive Officer, a President, a Secretary and a Chief Financial
Officer. The Board may also choose a Chairman of the Board, Chief Operating Officer, one or more
Vice Presidents and one or more assistant Secretaries. Any number of offices may be held by the
same person, unless the Restated Certificate of Incorporation or these By-laws otherwise provide.
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5.2 Appointment of Officers. Subject to Section 4 of Article VII of the Restated
Certificate of Incorporation of the Corporation, the officers of the Corporation, except such
officers as may be appointed in accordance with the provisions of Section 5.3 or 5.5 hereof, shall
be appointed by the Board, and each shall serve at the pleasure of the Board, subject to the
rights, if any, of an officer under any contract of employment.
5.3 Subordinate Officers. The Board or any duly authorized committee may appoint,
and may empower the Chief Executive Officer to appoint, such other officers and agents as the
business of the Corporation may require, each of whom shall hold office for such period, have such
authority and perform such duties as are provided in the By-laws or as the Board or duly authorized
committee may from time to time determine.
5.4 Removal and Resignation of Officers. Subject to the rights, if any, of an
officer under any contract of employment, any officer may be removed, either with or without cause,
by an affirmative vote of the majority of the Board or authorized committee, at any regular or
special meeting of the Board or such committee, or, except in case of an officer chosen by the
Board or authorized committee, by any officer upon whom such power of removal may be conferred by
the Board or authorized committee.
Any officer may resign at any time by giving written notice to the Corporation. Any
resignation shall take effect at the date of the receipt of that notice or at any later time
specified in that notice; and, unless otherwise specified in that notice, the acceptance of the
resignation shall not be necessary to make it effective. Any resignation is without prejudice to
the rights, if any, of the Corporation under any contract to which the officer is a party.
5.5 Vacancies in Offices. A vacancy in any office because of death, resignation,
removal, disqualification or any other cause shall be filled in the manner prescribed in these
By-laws for regular appointment to that office.
5.6 Compensation. The salaries of all officers of the Corporation shall be fixed
from time to time by the Board, and no officer shall be prevented from receiving a salary because
he is also a director of the Corporation.
5.7 The Chairman of the Board. If the Board of Directors appoints a Chairman of the
Board, such Chairman shall, when present, preside at all meetings of the stockholders and the
Board. The Chairman shall perform such duties and possess such powers as are customarily vested in
the office of the Chairman of the Board or as may be vested in the Chairman by the Board of
Directors.
5.8 The Chief Executive Officer. Subject to such supervisory powers, if any, as may
be given by the Board to the Chairman of the Board, the Chief Executive Officer shall preside at
all meetings of the stockholders and in the absence of the Chairman of the Board, or if there be
none, at all meetings of the Board, shall have general and active management of the business of the
Corporation and shall see that all orders and resolutions of the Board are carried into effect. He
or she shall execute bonds, mortgages and other contracts requiring a seal, under the seal of the
Corporation, except where required or permitted by law to be otherwise signed and executed
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and except where the signing and execution thereof shall be expressly delegated by the Board
to some other officer or agent of the Corporation.
5.9 The President. The President shall, in the event there be no Chief Executive
Officer or in the absence of the Chief Executive Officer or in the event of his or her disability
or refusal to act, perform the duties of the Chief Executive Officer, and when so acting, shall
have the powers of and subject to all the restrictions upon the Chief Executive Officer. The
President shall perform such other duties and have such other powers as may from time to time be
prescribed for such person by the Board, the Chairman of the Board, the Chief Executive Officer or
these By-laws.
5.10 The Vice President. The Vice President (or in the event there be more than one,
the Vice Presidents in the order designated by the directors, or in the absence of any designation,
in the order of their election), shall, in the absence of the President or in the event of his
disability or refusal to act, perform the duties of the President, and when so acting, shall have
the powers of and be subject to all the restrictions upon the President. The Vice President(s)
shall perform such other duties and have such other powers as may from time to time be prescribed
for them by the Board, the Chief Executive Officer, the President, the Chairman of the Board or
these By-laws.
5.11 The Secretary. The Secretary shall attend all meetings of the Board and the
stockholders and record all votes and the proceedings of the meetings in a book to be kept for that
purpose, and shall perform like duties for the standing committees, when required. The Secretary
shall give, or cause to be given, notice of all meetings of stockholders and special meetings of
the Board, and shall perform such other duties as may from time to time be prescribed by the Board,
the Chairman of the Board, the Chief Executive Officer or the President, under whose supervision he
or she shall act. The Secretary shall have custody of the seal of the Corporation, and the
Secretary, or an Assistant Secretary, shall have authority to affix the same to any instrument
requiring it, and, when so affixed, the seal may be attested by his or her signature or by the
signature of such Assistant Secretary. The Board may give general authority to any other officer
to affix the seal of the Corporation and to attest the affixing thereof by his or her signature.
The Secretary shall keep, or cause to be kept, at the principal executive office or at the office
of the Corporations transfer agent or registrar, as determined by resolution of the Board, a share
register, or a duplicate share register, showing the names of all stockholders and their addresses,
the number and classes of shares held by each, the number and date of certificates issued for the
same, and the number and date of cancellation of every certificate surrendered for cancellation.
5.12 The Assistant Secretary. The Assistant Secretary, or if there be more than one,
the Assistant Secretaries in the order designated by the Board (or in the absence of any
designation, in the order of their election) shall, in the absence of the Secretary, or in the
event of his or her inability or refusal to act, perform the duties and exercise the powers of the
Secretary and shall perform such other duties and have such other powers as may from time to time
be prescribed by the Board.
5.13 The Chief Financial Officer. The Chief Financial Officer shall have the custody
of the corporate funds and securities and shall keep full and accurate accounts of receipts and
C-14
disbursements in books belonging to the Corporation and shall deposit all moneys and other
valuable effects in the name and to the credit of the Corporation in such depositories as may be
designated by the Board. The Chief Financial Officer shall disburse the funds of the Corporation
as may be ordered by the Board, taking proper vouchers for such disbursements, and shall render to
the Chief Executive Officer and the Board, at its regular meetings, or when the Board so requires,
an account of all his or her transactions as Chief Financial Officer and of the financial condition
of the Corporation.
5.14 Representation of Shares of Other Corporations. The Chairman of the Board, the
Chief Executive Officer, the President, the Chief Financial Officer or the Secretary or Assistant
Secretary of this Corporation, or any other person authorized by the Board of Directors or the
Chief Executive Officer, is authorized to vote, represent and exercise on behalf of this
Corporation all rights incident to any and all shares of any other corporation or corporations
standing in the name of the Corporation. The authority granted herein may be exercised either by
such person directly or by any other person authorized to do so by proxy or power of attorney duly
executed by such person having the authority.
Article VI. Indemnification of Directors, Officers, Employees and Other Agents
6.1 Indemnification of Directors and Officers. The Corporation shall, to the maximum
extent and in the manner permitted by the General Corporation Law of Delaware, indemnify each of
its directors and officers against expenses (including attorneys fees), judgments, fines,
settlements and other amounts actually and reasonably incurred in connection with any action, suit
or proceeding, whether civil, criminal, administrative, investigative or otherwise, arising by
reason of the fact that such person is or was an agent of the Corporation. For purposes of this
Section 6.1, a director or officer of the Corporation includes any person (a) who is or was a
director or officer of the Corporation, (b) who, while serving as a director of officer of the
Corporation, is or was serving at the request of the Corporation as a director or officer of
another corporation, partnership, joint venture, trust or other enterprise, or (c) who was a
director or officer of a corporation which was a predecessor corporation of the Corporation or of
another enterprise at the request of such predecessor corporation.
6.2 Indemnification of Others. The Corporation shall have the power, to the maximum
extent and in the manner permitted by the General Corporation Law of Delaware, to indemnify each of
its employees and agents (other than directors and officers) against expenses (including attorneys
fees), judgments, fines, settlements and other amounts actually and reasonably incurred in
connection with any proceeding, arising by reason of the fact that such person is or was an agent
of the Corporation. For purposes of this Section 6.2, an employee or agent of the Corporation
(other than a director or officer) includes any person (a) who is or was an employee or agent of
the Corporation, (b) who is or was serving at the request of the Corporation as an employee or
agent of another corporation, partnership, joint venture, trust or other enterprise, or (c) who was
an employee or agent of a corporation which was a predecessor corporation of the Corporation or of
another enterprise at the request of such predecessor corporation.
6.3 Payment of Expenses in Advance. Expenses incurred in defending any action or
proceeding for which indemnification is required pursuant to Section 6.1 hereof, or for which
C-15
indemnification is permitted pursuant to Section 6.2 hereof, following authorization thereof
by the Board of Directors, shall be paid by the Corporation in advance of the final disposition of
such action or proceeding upon receipt of an undertaking by or on behalf of the indemnified party
to repay such amount, if it shall ultimately be determined that the indemnified party is not
entitled to be indemnified as authorized in this Article 6.
6.4 Indemnity Not Exclusive. The indemnification provided by this Article 6 shall
not be deemed exclusive of any other rights to which those seeking indemnification may be entitled
under any bylaw, agreement, vote of stockholders or disinterested directors or otherwise, both as
to action in an official capacity and as to action in another capacity while holding such office,
to the extent that such additional rights to indemnification are authorized in the Restated
Certificate of Incorporation.
6.5 Insurance. The Corporation may purchase and maintain insurance on behalf of any
person who is or was a director, officer, employee or agent of the Corporation, or is or was
serving at the request of the Corporation as a director, officer, employee or agent of another
corporation, partnership, joint venture, trust or other enterprise against any liability asserted
against him or her and incurred by him or her in any such capacity, or arising out of his or her
status as such, whether or not the Corporation would have the power to indemnify him or her against
such liability under the provisions of the General Corporation Law of Delaware.
6.6 Conflicts. No indemnification or advance shall be made under this Article 6,
except where such indemnification or advance is mandated by law or the order, judgment or decree of
any court of competent jurisdiction, in any circumstance where it appears:
(a) That it would be inconsistent with a provision of the Restated Certificate of
Incorporation, these By-laws, a resolution of the stockholders or an agreement in effect at the
time of the accrual of the alleged cause of the action asserted in the proceeding in which the
expenses were incurred or other amounts were paid, which prohibits or otherwise limits
indemnification; or
(b) That it would be inconsistent with any condition expressly imposed by a court in approving
a settlement.
Article VII. Stock Certificates
7.1 Certificates for Shares. The shares of the Corporation shall be represented by
certificates or shall be uncertificated. Certificates shall be signed by, or be in the name of the
Corporation by, the Chairman of the Board, the Chief Executive Officer or the President or a Vice
President and by the Treasurer or an Assistant Treasurer, or the Secretary or an Assistant
Secretary of the Corporation.
Within a reasonable time after the issuance or transfer of uncertified stock, the Corporation
shall send to the registered owner thereof a written notice containing the information required by
the General Corporation Law of the State of Delaware or a statement that the Corporation will
furnish without charge to each stockholder who so requests the powers, designations, preferences
and relative participating, optional or other special rights of each class of stock or series
thereof, and the qualifications, limitations or restrictions of such preferences and/or rights.
C-16
7.2 Signatures on Certificates. Any or all of the signatures on a certificate may be
a facsimile. In case any officer, transfer agent or registrar who has signed or whose facsimile
signature has been placed upon a certificate shall have ceased to be such officer, transfer agent
or registrar before such certificate is issued, it may be issued by the Corporation with the same
effect as if he were such officer, transfer agent or registrar at the date of issue.
7.3 Transfer of Stock. Upon surrender to the Corporation or the transfer agent of
the Corporation of a certificate of shares duly endorsed or accompanied by proper evidence of
succession, assignation or authority to transfer, it shall be the duty of the Corporation to issue
a new certificate to the person entitled thereto, to cancel the old certificate and record the
transaction upon its books. Upon receipt of proper transfer instructions from the registered owner
of uncertificated shares, such uncertificated shares shall be canceled, and issuance of new
equivalent uncertificated shares or certificated shares shall be made to the person entitled
thereto, and the transaction shall be recorded upon the books of the Corporation.
7.4 Registered Stockholders. The Corporation shall be entitled to recognize the
exclusive right of a person registered on its books as the owner of shares to receive dividends,
and to vote as such owner, and to hold liable for calls and assessments a percent registered on its
books as the owner of shares, and shall not be bound to recognize any equitable or other claim to
or interest in such share or shares on the part of any other person, whether or not it shall have
express or other notice thereof, except as otherwise provided by the laws of Delaware.
7.5 Lost, Stolen or Destroyed Certificates. The Board may direct that a new
certificate or certificates be issued to replace any certificate or certificates theretofore issued
by the Corporation alleged to have been lost, stolen or destroyed, upon the making of an affidavit
of that fact by the person claiming the certificate of stock to be lost, stolen or destroyed. When
authorizing the issue of a new certificate or certificates, the Board may, in its discretion and as
a condition precedent to the issuance thereof, require the owner of the lost, stolen or destroyed
certificate or certificates, or his or her legal representative, to advertise the same in such
manner as it shall require, and/or to give the Corporation a bond in such sum as it may direct as
indemnity against any claim that may be made against the Corporation with respect to the
certificate alleged to have been lost, stolen or destroyed.
Article VIII. Notices
8.1 Notice. Whenever, under the provisions of the statutes or of the Restated
Certificate of Incorporation or of these By-laws, notice is required to be given to any director or
stockholder, it shall not be construed to mean personal notice, but such notice may be given in
writing, by mail, addressed to such director or stockholder, at his or her address as it appears on
the records of the Corporation, with postage thereon prepaid, and such notice shall be deemed to be
given at the time when the same shall be deposited in the United States mail. Notice to directors
may also be given by telegram, telephone or electronic transmission.
8.2 Waiver. Whenever any notice is required to be given under the provisions of the
statutes or of the Restated Certificate of Incorporation or of these By-laws, a waiver thereof in
writing, signed by the person or persons entitled to said notice, whether before or after the time
stated therein, shall be deemed equivalent thereto.
C-17
Article IX. General Provisions
9.1 Dividends. Dividends upon the capital stock of the Corporation, subject to any
restrictions contained in the General Corporation Laws of Delaware or the provisions of the
Restated Certificate of Incorporation, if any, may be declared by the Board at any regular or
special meeting. Dividends may be paid in cash, in property or in shares of the capital stock,
subject to the provisions of the Restated Certificate of Incorporation.
9.2 Dividend Reserve. Before payment of any dividend, there may be set aside out of
any funds of the Corporation available for dividends, such sum or sums as the directors from time
to time, in their absolute discretion, think proper as a reserve or reserves to meet contingencies,
or for equalizing dividends, or for repairing or maintaining any property of the Corporation, or
for such other purpose as the directors shall think conducive to the interest of the Corporation,
and the directors may modify or abolish any such reserve in the manner in which it was created.
9.3 Checks. All checks or demands for money and notes of the Corporation shall be
signed by such officer or officers or such other person or persons as the Board may from time to
time designate.
9.4 Corporate Seal. The Board may provide a suitable seal, containing the name of
the Corporation, which seal shall be in charge of the Secretary. If and when so directed by the
Board or a committee thereof, duplicates of the seal may be kept and used by the Treasurer or by an
Assistant Secretary or Assistant Treasurer.
9.5 Execution of Corporate Contracts and Instruments. The Board, except as otherwise
provided in these By-laws, may authorize any officer or officers, or agent or agents, to enter into
any contract or execute any instrument in the name of and on behalf of the Corporation; such
authority may be general or confined to specific instances. Unless so authorized or ratified by
the Board or within the agency power of an officer, no officer, agent or employee shall have any
power or authority to bind the Corporation by any contract or engagement, or to pledge its credit
or to render it liable for any purpose or for any amount.
9.6 Books and Records. The Corporation shall keep at its principal executive office
the original or a copy of these by-laws as amended to date, which by-laws shall be open to
inspection by the stockholders at all reasonable times during office hours. The secretary shall,
upon the written request of any stockholder, furnish to that stockholder a copy of these by-laws as
amended to date.
Article X. Amendments
In addition to the right of the stockholders of the Corporation to make, alter, amend, change,
add to or repeal the By-laws of the Corporation, the Board of Directors is expressly authorized to
adopt, amend or repeal the By-laws of the Corporation by vote of at least a majority of the members
of the Board of Directors.
C-18
CERTIFICATE OF SECRETARY
I, the undersigned, hereby certify:
1. That I am the duly elected, acting and qualified Secretary of Inter-Tel, Incorporated, a
Delaware corporation; and
2. That the foregoing By-laws, comprising 17 pages (excluding this Certificate), constitute
the By-laws of such corporation as duly adopted by action of the Board of Directors of such
corporation pursuant to written consent dated ___, 2006.
IN WITNESS WHEREOF, I have hereunto subscribed my name as of this ___day of ___, 2006.
Kurt R. Kneip
Secretary
C-19
ANNEX D
BUSINESS COMBINATION PROVISION
ARTICLE [ ]
(a) The corporation shall not engage in any business combination with any interested
[shareholder/stockholder] following the time that such [shareholder/stockholder] became an
interested [shareholder/stockholder], unless at or subsequent to such time the business combination
is approved by the board of directors and authorized at an annual or special meeting of
[shareholder/stockholder]s, and not by written consent, by the affirmative vote of at least a
majority of the outstanding voting stock which is not owned by the interested
[shareholder/stockholder].
(b) As used in this article only, the term:
(1) Affiliate means a person that directly, or indirectly through one or more
intermediaries, controls, or is controlled by, or is under common control with, another person.
(2) Associate, when used to indicate a relationship with any person, means: (i) Any
corporation, partnership, unincorporated association or other entity of which such person is a
director, officer or partner or is, directly or indirectly, the owner of 20% or more of any class
of voting stock; (ii) any trust or other estate in which such person has at least a 20% beneficial
interest or as to which such person serves as trustee or in a similar fiduciary capacity; and (iii)
any relative or spouse of such person, or any relative of such spouse, who has the same residence
as such person.
(3) Business combination, when used in reference to any corporation and any interested
[shareholder/stockholder] of such corporation, means:
(i) Any merger or consolidation of the corporation or any direct or indirect
majority-owned subsidiary of the corporation with (A) the interested
[shareholder/stockholder], or (B) with any other corporation, partnership, unincorporated
association or other entity if the merger or consolidation is caused by the interested
[shareholder/stockholder] and as a result of such merger or consolidation subsection (a) of
this section is not applicable to the surviving entity;
(ii) Any sale, lease, exchange, mortgage, pledge, transfer or other disposition (in one
transaction or a series of transactions), except proportionately as a
[shareholder/stockholder] of such corporation, to or with the interested
[shareholder/stockholder], whether as part of a dissolution or otherwise, of assets of the
corporation or of any direct or indirect majority-owned subsidiary of the corporation which
assets have an aggregate market value equal to 10% or more of either the aggregate market
value of all the assets of the corporation determined on a consolidated basis or the
aggregate market value of all the outstanding stock of the corporation;
(iii) Any transaction which results in the issuance or transfer by the corporation or
by any direct or indirect majority-owned subsidiary of the corporation of any stock of the
corporation or of such subsidiary to the interested [shareholder/stockholder], except: (A)
Pursuant to the exercise, exchange or conversion of securities exercisable for,
D-1
exchangeable for or convertible into stock of such corporation or any such subsidiary
which securities were outstanding prior to the time that the interested
[shareholder/stockholder] became such; (B) pursuant to a merger under [§10-1103(G) of the
Arizona Revised Statutes][§251(g) of the Delaware General Corporation Law]; (C) pursuant to
a dividend or distribution paid or made, or the exercise, exchange or conversion of
securities exercisable for, exchangeable for or convertible into stock of such corporation
or any such subsidiary which security is distributed, pro rata to all holders of a class or
series of stock of such corporation subsequent to the time the interested
[shareholder/stockholder] became such; (D) pursuant to an exchange offer by the corporation
to purchase stock made on the same terms to all holders of said stock; or (E) any issuance
or transfer of stock by the corporation; provided however, that in no case under items
(C)-(E) of this subparagraph shall there be an increase in the interested
[shareholder/stockholder]s proportionate share of the stock of any class or series of the
corporation or of the voting stock of the corporation;
(iv) Any transaction involving the corporation or any direct or indirect majority-owned
subsidiary of the corporation which has the effect, directly or indirectly, of increasing
the proportionate share of the stock of any class or series, or securities convertible into
the stock of any class or series, of the corporation or of any such subsidiary which is
owned by the interested [shareholder/stockholder], except as a result of immaterial changes
due to fractional share adjustments or as a result of any purchase or redemption of any
shares of stock not caused, directly or indirectly, by the interested
[shareholder/stockholder]; or
(v) Any receipt by the interested [shareholder/stockholder] of the benefit, directly or
indirectly (except proportionately as a [shareholder/stockholder] of such corporation), of
any loans, advances, guarantees, pledges or other financial benefits (other than those
expressly permitted in subparagraphs (i)-(iv) of this paragraph) provided by or through the
corporation or any direct or indirect majority-owned subsidiary.
(4) Control, including the terms controlling, controlled by and under common control
with, means the possession, directly or indirectly, of the power to direct or cause the direction
of the management and policies of a person, whether through the ownership of voting stock, by
contract or otherwise. A person who is the owner of 20% or more of the outstanding voting stock of
any corporation, partnership, unincorporated association or other entity shall be presumed to have
control of such entity, in the absence of proof by a preponderance of the evidence to the contrary;
Notwithstanding the foregoing, a presumption of control shall not apply where such person holds
voting stock, in good faith and not for the purpose of circumventing this section, as an agent,
bank, broker, nominee, custodian or trustee for one or more owners who do not individually or as a
group have control of such entity.
(5) Interested [shareholder/stockholder] means any person (other than the corporation and
any direct or indirect majority-owned subsidiary of the corporation) that (i) is the owner of 15%
or more of the outstanding voting stock of the corporation, or (ii) is an affiliate or associate of
the corporation and is the owner of 15% or more of the outstanding voting stock of the corporation,
and the affiliates and associates of such person; provided, however, that the term
D-2
interested [shareholder/stockholder] shall not include any person whose ownership of shares
in excess of the 15% limitation set forth herein is the result of action taken solely by the
corporation; provided that such person shall be an interested [shareholder/stockholder] if
thereafter such person acquires additional shares of voting stock of the corporation, except as a
result of further corporate action not caused, directly or indirectly, by such person. For the
purpose of determining whether a person is an interested [shareholder/stockholder], the voting
stock of the corporation deemed to be outstanding shall include stock deemed to be owned by the
person through application of paragraph (9) of this subsection but shall not include any other
unissued stock of such corporation which may be issuable pursuant to any agreement, arrangement or
understanding, or upon exercise of conversion rights, warrants or options, or otherwise.
(6) Person means any individual, corporation, partnership, unincorporated association or
other entity.
(7) Stock means, with respect to any corporation, capital stock and, with respect to any
other entity, any equity interest.
(8) Voting stock means, with respect to any corporation, stock of any class or series
entitled to vote generally in the election of directors and, with respect to any entity that is not
a corporation, any equity interest entitled to vote generally in the election of the governing body
of such entity. Every reference to a percentage of voting stock shall refer to such percentage of
the votes of such voting stock.
(9) Owner, including the terms own and owned, when used with respect to any stock, means
a person that individually or with or through any of its affiliates or associates:
(i) Beneficially owns such stock, directly or indirectly; or
(ii) Has (A) the right to acquire such stock (whether such right is exercisable
immediately or only after the passage of time) pursuant to any agreement, arrangement or
understanding, or upon the exercise of conversion rights, exchange rights, warrants or
options, or otherwise; provided, however, that a person shall not be deemed the owner of
stock tendered pursuant to a tender or exchange offer made by such person or any of such
persons affiliates or associates until such tendered stock is accepted for purchase or
exchange; or (B) the right to vote such stock pursuant to any agreement, arrangement or
understanding; provided, however, that a person shall not be deemed the owner of any stock
because of such persons right to vote such stock if the agreement, arrangement or
understanding to vote such stock arises solely from a revocable proxy or consent given in
response to a proxy or consent solicitation made to 10 or more persons; or
(iii) Has any agreement, arrangement or understanding for the purpose of acquiring,
holding, voting (except voting pursuant to a revocable proxy or consent as described in item
(B) of subparagraph (ii) of this paragraph), or disposing of such stock with any other
person that beneficially owns, or whose affiliates or associates beneficially own, directly
or indirectly, such stock.
D-3
ANNEX
E
INFORMATION CONCERNING PARTICIPANTS IN THE SOLICITATION OF
PROXIES BY INTER-TEL, INCORPORATED
Under applicable SEC regulations, directors, the Boards nominees for election and certain
officers and employees of the Company may be deemed to be participants with respect to the
Companys solicitation of proxies in connection with its 2006 Annual Meeting of Stockholders. The
following sets forth the name and the present principal occupation or employment, and the name and
principal business address of the corporation or other organization in which such employment is
carried on, if any, of the persons who may be deemed participants.
Directors and Nominees
The principal occupations and the name and business address of the organizations of employment
of the Companys current directors are as follows:
|
|
|
Name:
|
|
Business Address |
Norman Stout
|
|
1615 S. 52nd Street |
Chief Executive Officer of Inter-Tel,
|
|
Tempe, AZ 85281 |
Incorporated |
|
|
|
|
|
Alexander Capello
|
|
100 Wilshire Boulevard, Suite 1200 |
Chairman & Chief Executive Officer
|
|
Santa Monica, CA 90401 |
Cappello Group, Inc. |
|
|
|
|
|
J. Robert Anderson |
|
881 Lakeshore Blvd. |
|
|
Incline Village, NV 89451 |
|
|
|
Jerry W. Chapman |
|
10662 E. Mark Lane |
|
|
Scottsdale, AZ 85262-7316 |
|
|
|
Gary D. Edens |
|
5112 N. 40th Street, Suite 102 |
President of The Hanover Companies |
|
Phoenix, AZ 85018 |
|
|
|
Stephen E. Karol
|
|
800 South Street |
Managing Partner and Chairman, HMK
|
|
Suite 355 |
Enterprises Inc. and Watermill Group
|
|
Waltham, MA 02453 |
|
|
|
Robert Rodin |
|
1390 Inverness Drive |
Chairman and Chief Executive Officer of |
|
Pasadena, CA 91103 |
RDN Group Inc. |
|
|
|
|
|
Agnieszka Winkler |
|
P.O. Box 7049 |
Chairman and Chief Executive Officer of |
|
Incline Village, NV 89450 |
The Winkler Group and TeamToolz, Inc. |
|
|
E-1
Officers and Employees Participating in the Solicitation
The principal occupations of the Companys executive officers and other officers and employees
who may be deemed to be participants in the Companys solicitation of proxies are set forth
below. The principal occupation refers to such persons position within the Company, and the
business address is Inter-Tel, Incorporated, 1615 S. 52nd Street, Tempe, AZ 85281.
|
|
|
Name:
|
|
Principal Occupation |
Norman Stout
|
|
Chief Executive Officer |
Craig W. Rauchle
|
|
President and Chief Operating Officer |
Jeffrey T. Ford
|
|
Chief Technology Officer, President Integrated Systems |
Kurt R. Kneip
|
|
Chief Financial Officer, Senior Vice President and
Secretary |
Information Regarding Ownership of the Companys Securities By Participants
Except
as described in this Annex E or the Proxy Statement, none of the persons listed above
under Directors and Nominees and Officers and Employees owns any of the Companys Securities of
record which they do not own beneficially. The number of shares of the Companys Common Stock held
by directors, the Boards nominees for election, the named executive officers as of March 22, 2005,
and any associate of the foregoing persons, is set forth in the Security Ownership of Management
section of the Proxy Statement. The number of shares of the Companys Common Stock held by the
other officers and employees listed above under Officers and Employees as of the date is set
forth below. (The information includes shares that may be acquired by the exercise of stock
options within 60 days of such date).
INFORMATION REGARDING TRANSACTIONS IN THE COMPANYS SECURITIES BY PARTICIPANTS
The following table sets forth purchases and sales during the past two years of shares of the
Companys Common Stock by the persons listed above under Directors and Nominees and Officers and
Employees. All transactions were in the public market or pursuant to the Companys equity
compensation plans, and none of the purchase price or market value of those shares is represented
by funds borrowed or otherwise obtained for the purpose of acquiring or holding such securities.
Except where otherwise indicated, these transactions were effected on
the open market. All purchases identified below reflect the exercise
of stock options pursuant to awards granted from the Companys
stock option plans. Dispositions represent the subsequent sale of the
shares issued in respect of options exercised on or before the date of
sale.
PURCHASES
AND SALES OF INTER-TEL COMMON STOCK BY NORMAN STOUT
|
|
|
|
|
|
|
Date |
|
Transaction Type |
|
Number of Shares |
02/18/2005 |
|
Purchase |
|
|
50,000 |
|
02/18/2005 |
|
Sale |
|
|
50,000 |
|
02/22/2005 |
|
Purchase |
|
|
40,000 |
|
02/22/2005 |
|
Sale |
|
|
40,000 |
|
02/23/2005 |
|
Purchase |
|
|
43,750 |
|
02/24/2005 |
|
Sale |
|
|
43,750 |
|
02/25/2005 |
|
Purchase |
|
|
66,250 |
|
02/25/2005 |
|
Sale |
|
|
66,250 |
|
E-2
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY J. ROBERT ANDERSON
|
|
|
|
|
|
|
Date |
|
Transaction Type |
|
Number of Shares |
11/01/2004 |
|
Purchase |
|
|
5,000 |
|
10/25/2005 |
|
Purchase |
|
|
5,000 |
|
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY ALEXANDER CAPELLO
None.
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY JERRY W. CHAPMAN
|
|
|
|
|
|
|
Date |
|
Transaction Type |
|
Number of Shares |
02/24/2005 |
|
Purchase |
|
|
5,000 |
|
02/24/2005 |
|
Sale |
|
|
3,500 |
|
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY GARY D. EDENS
|
|
|
|
|
|
|
Date |
|
Transaction Type |
|
Number of Shares |
11/02/2004 |
|
Purchase |
|
|
5,000 |
|
02/18/2005 |
|
Purchase |
|
|
5,000 |
|
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY ROBERT RODIN
None.
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY AGNIESZKA WINKLER
None.
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY STEVEN KAROL
None.
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY CRAIG W. RAUCHLE
|
|
|
|
|
|
|
Date |
|
Transaction
Type |
|
Number of Shares |
2/18/05 |
|
Purchase |
|
|
50,000 |
|
2/18/05 |
|
Sale |
|
|
50,000 |
|
2/22/05 |
|
Purchase |
|
|
40,000 |
|
2/22/05 |
|
Sale |
|
|
40,000 |
|
2/23/05 |
|
Purchase |
|
|
43,750 |
|
2/23/05 |
|
Sale |
|
|
43,750 |
|
2/24/05 |
|
Purchase |
|
|
71,250 |
|
2/24/05 |
|
Sale |
|
|
71,250 |
|
2/25/05 |
|
Purchase |
|
|
20,000 |
|
2/25/05 |
|
Sale |
|
|
20,000 |
|
2/17/06 |
|
Purchase |
|
|
3,987 |
|
2/17/06 |
|
Sale |
|
|
3,987 |
|
2/21/06 |
|
Purchase |
|
|
300 |
|
2/21/06 |
|
Sale |
|
|
300 |
|
2/22/06 |
|
Purchase |
|
|
10,356 |
|
2/22/06 |
|
Sale |
|
|
10,356 |
|
2/24/06 |
|
Purchase |
|
|
2,500 |
|
2/24/06 |
|
Sale |
|
|
2,500 |
|
2/24/06 |
|
Sale |
|
|
2,500 |
|
3/06/06 |
|
Purchase |
|
|
50,000 |
|
3/06/06 |
|
Sale |
|
|
50,000 |
|
3/10/06 |
|
Purchase |
|
|
3,000 |
|
3/10/06 |
|
Sale |
|
|
3,000 |
|
3/13/06 |
|
Purchase |
|
|
1,000 |
|
3/13/06 |
|
Sale |
|
|
1,000 |
|
3/14/06 |
|
Purchase |
|
|
1,500 |
|
3/14/06 |
|
Sale |
|
|
1,500 |
|
3/15/06 |
|
Purchase |
|
|
1,500 |
|
3/15/06 |
|
Sale |
|
|
1,500 |
|
3/20/06 |
|
Purchase |
|
|
3,000 |
|
3/20/06 |
|
Sale |
|
|
3,000 |
|
3/21/06 |
|
Purchase |
|
|
1,500 |
|
3/21/06 |
|
Sale |
|
|
1,500 |
|
3/22/06 |
|
Purchase |
|
|
1,500 |
|
3/22/06 |
|
Sale |
|
|
1,500 |
|
3/23/06 |
|
Purchase |
|
|
1,500 |
|
3/23/06 |
|
Sale |
|
|
1,500 |
|
4/6/06 |
|
Purchase |
|
|
2,000 |
|
4/6/06 |
|
Sale |
|
|
2,000 |
|
4/10/06 |
|
Purchase |
|
|
5,000 |
|
4/10/06 |
|
Sale |
|
|
5,000 |
|
4/11/06 |
|
Purchase |
|
|
1,500 |
|
4/11/06 |
|
Sale |
|
|
1,500 |
|
4/12/06 |
|
Purchase |
|
|
1,500 |
|
4/12/06 |
|
Sale |
|
|
1,500 |
|
4/13/06 |
|
Purchase |
|
|
1,500 |
|
4/13/06 |
|
Sale |
|
|
1,500 |
|
4/17/06 |
|
Purchase |
|
|
1,500 |
|
4/17/06 |
|
Sale |
|
|
1,500 |
|
4/19/06 |
|
Purchase |
|
|
1,500 |
|
4/19/06 |
|
Sale |
|
|
1,500 |
|
4/21/06 |
|
Purchase |
|
|
2,857 |
|
4/21/06 |
|
Sale |
|
|
2,857 |
|
4/24/06 |
|
Purchase |
|
|
1,000 |
|
4/24/06 |
|
Sale |
|
|
1,000 |
|
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY JEFFREY T. FORD
|
|
|
|
|
|
|
|
|
Number of |
Date |
|
Transaction Type |
|
Shares |
8/9/2004 |
|
Purchase |
|
35,000 |
PURCHASES AND SALES OF INTER-TEL COMMON STOCK BY KURT R. KNEIP
|
|
|
|
|
|
|
Date |
|
Transaction Type |
|
Number of Shares |
8/06/2004 |
|
Purchase |
|
|
5,000 |
|
8/12/2004 |
|
Purchase |
|
|
5,000 |
|
12/20/2004 |
|
Purchase |
|
|
11,000 |
|
2/18/2005 |
|
Sale |
|
|
42,500 |
|
2/22/2005 |
|
Sale |
|
|
1,010 |
|
2/24/2005 |
|
Purchase |
|
|
12,000 |
|
3/17/2005 |
|
Purchase |
|
|
5,000 |
|
3/23/2005 |
|
Purchase |
|
|
3,000 |
|
E-3
MISCELLANEOUS
INFORMATION CONCERNING PARTICIPANTS
Except
as described in this Annex E or the Proxy Statement, neither any
participant nor any of their respective associates or affiliates
(together, the Participant Affiliates), is either a party
to any transaction or series of transactions in the past fiscal year,
or has knowledge of any currently proposed transaction or series of
proposed transactions, (i) to which the Company or any of its
subsidiaries was or is to be a party, (ii) in which the amount
involved exceeds $60,000, and (iii) in which any participant or
Participant Affiliate had, or will have, a direct or indirect
material interest. Furthermore, except as described in this
Annex E or the Proxy Statement, no participant or Participant
Affiliate directly or indirectly beneficially owns any securities of
the Company or any securities of any subsidiary of the Company.
Except
as described in this Annex E or the Proxy Statement, no
participant or Participant Affiliate has entered into any agreement
or understanding with any person respecting any future employment by
the Company or any of its affiliates or any future transactions to
which the Company or any of its affiliates will or may be a party.
Except as described in this Annex E or the Proxy Statement,
there are no contracts, arrangements or understandings by any
participant or Participant Affiliate within the past year with any
person with respect to any securities of the Company.
E-4
INTER-TEL, INCORPORATED ANNUAL MEETING OF SHAREHOLDERS
Tuesday, May 31, 2006, 8:00 A.M.
[ * ], Arizona
This proxy is solicited by the Board of Directors for use at the Annual Meeting on May 31, 2006.
The shares of stock you hold in your account or in a dividend reinvestment account will be voted as
you specify on the reverse side. If no choice is specified, the
proxy will be voted FOR Items
1 through 5 and AGAINST Items 6 through 11.
By signing the proxy, you revoke all prior proxies and appoint Norman Stout, Jeffrey T. Ford and
Kurt R. Kneip, and each of them, with full power of substitution, to vote your shares on the
matters shown on the reverse side and any other matters which may come before the Annual Meeting
and all adjournments or postponements thereof.
THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED AS DIRECTED OR, IF NO DIRECTION IS GIVEN, WILL BE
VOTED FOR EACH OF PROPOSALS 1 THROUGH 5 AND AGAINST EACH OF PROPOSALS
6 THROUGH 11.
(CONTINUED AND TO BE SIGNED ON REVERSE SIDE)
INTER-TEL INCORPORATED
YOUR VOTE IS IMPORTANT. PLEASE SIGN, DATE AND RETURN THE WHITE PROXY CARD TODAY IN THE
POSTAGE-PAID ENVELOPE PROVIDED.
The
Board of Directors Recommends a Vote FOR Items 1 through 5.
1. |
|
Election of directors: |
|
|
|
|
|
|
|
|
|
|
|
01
|
|
Norman Stout
|
|
04
|
|
Jerry W. Chapman
|
|
07
|
|
Robert Rodin |
02
|
|
Alexander Cappello
|
|
05
|
|
Gary D. Edens
|
|
08
|
|
Agnieszka Winkler |
03
|
|
J. Robert Anderson
|
|
06
|
|
Steven E. Karol |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
¨ Vote FOR all nominees (except as marked) |
|
¨ |
|
Vote WITHHELD from all nominees |
|
|
|
(Instructions: To withhold authority to vote for any indicated nominee,
write the number(s) of the nominee(s) on the line provided to the right.)
|
|
|
|
|
|
2. |
|
To approve the reincorporation of the Company into Delaware |
|
|
|
¨ For ¨ Against ¨ Abstain |
|
3. |
|
To approve a special resolution authorizing the Companys Board of Directors to effect an
amendment to the Companys charter documents requiring the approval of a majority of
disinterested shareholders to effect certain business combination transactions involving
interested parties; |
|
|
|
¨ For ¨ Against ¨ Abstain |
|
4. |
|
To consider and ratify the appointment of Ernst & Young LLP as the Companys independent
auditors. |
|
|
|
¨ For ¨ Against ¨ Abstain |
|
5. |
|
To adjourn the meeting for the purpose of soliciting additional shareholder votes. |
|
|
|
¨ For ¨ Against ¨ Abstain |
The Board
of Directors Recommends a Vote AGAINST Items 6 through 11.
6. |
|
Shareholder resolution to sell the Company. |
|
|
|
¨ For ¨ Against ¨ Abstain |
|
7. |
|
Shareholder resolution to repeal recent amendments to Section 2.5 of the Companys Bylaws. |
|
|
|
¨ For ¨ Against ¨ Abstain |
|
8. |
|
Shareholder resolution to repeal Section 2.12 of the Companys Bylaws. |
|
|
¨ For ¨ Against ¨ Abstain |
|
9. |
|
Shareholder resolution to repeal Section 2.13 of the Companys Bylaws. |
|
|
|
¨ For ¨ Against ¨ Abstain |
|
10. |
|
Shareholder resolution regarding unanimous votes. |
|
|
|
¨ For ¨ Against ¨ Abstain |
|
11. |
|
Shareholder resolution regarding amendments. |
|
|
|
¨ For ¨ Against ¨ Abstain |
The
Company will transact such other business as may properly come before
the meeting or any adjournment thereof.
Date: , 2006
|
|
|
|
|
|
Signature
|
|
|
|
|
|
|
|
|
Signature |
|
|
|
|
|
|
|
|
Title(s) |
|
|
Please sign exactly as your name(s) appear hereon. If held in joint tenancy, all persons must
sign. Trustees, administrators, etc., should include title and authority. Corporations should
provide full name of corporation and title of authorized officer signing the proxy.